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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/23/1975 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 23, 1975- MINUTES The meeting was called to order at CALL TO ORDER 7:00 p.m., President Forrest leading the flag salute. Present: Directors Disch, Forrest, ROLL CALL Littleton, Stallwood, Wall Absent: None Others Present: General Manager Rickert; Joseph Rowe and Dick Rieker, CM Engineering; Attorney Robert J. Farrell; Recording Secretary Eastwood; Alfred and Donald Dukeshire. The General Manager introduced Donald DONALD DUKESHIRE, SCOUT Dukeshire to the Board of Directors. He REQUESTING PERMISSION indicated to the Board that Donald had FOR COMMUNITY SERVICE requested permission to make a presenta- PROJECT TOWARD EAGLE tion to the Board in regards to a community SCOUT AWARD project towards earning an Eagle Scout award. The President asked Donald to step forward to make such presentation. Donald is 13 years old, representing Troop 34 from the United Presbyterian Church, DelRosa area. He was requesting permission to or- ganize a group of scouts to paint 21 District fire hydrants, as well as cut and clean all debris away from each hydrant. He will be supervising ten boys. The area proposed to be covered will be between Sterling and Arden, Lynwood and Citrus. The General Mana- ger recommended that the District contact the Sun Telegram for pictures and a story when the scouts are engaged in this service pro~ect as he felt it was certainly good public relations both for the scouts and the District. Upon motion of Director Wall, duly seconded MOTION by Director Littleton and carried unanimous- ly that the District accept Donald Dukeshire's presentation toward earning the rank of Eagle Scout and the District furnish all necessary materials. After cmm~etion of the project, a letter will be written to Donald and his Scoutmaster. Upon motion of Director Disch, duly seconded MINUTES - JUNE 6, 1975 by Director Wall and carried unanimously the Minutes of June 6, 1975 were approved as sub- mitted. A discussion ensued regarding the way the MINUTES ~ JUNE 16, 1975 Minutes of this date had been prepared on this date and submitted. Director Stallwood requested that certain portions be deleted from the unapproved minutes in regards to the budget. After considerable discussion as to the MOTION contents and the manner in which the Minutes should be written, upon motion of -1- 6/23/75 CORRECTION OF JUNE 16 Director Stallwood, duly seconded by 1975 MINUTES President Forrest and carried by a majority roll call vote, that the June 16, 1975, minutes concerning the Budget w~ll read as follows: "The President indicated that this meeting had been called to further discuss the 1975-76 budget. The Directors indicated they had reviewed the budget further and sug- gestions were made as to methods of trimming some of the exoenses. After con- siderable discussion, it was decided that more thought and discussion was need- ed and the budget would be discussed at ~'~ the next meeting~" Minutes approved as cor- rected. Roll Call Vote: Ayes: Directors Forrest, Stallwood, Wall Noes: Directors Disch, Littleton Absent: None EXECUTIVE SESSION The President called an Executive Ses- sion to discuss personnel problems at 7:35 p.m. and the Directors returned to the Board Room at 8:25 p.m. SOUTHERN CALIFORNIA The General Manager stated that Mr. Meyier WATER CONNECTIONS and Mr. Watson of the Southern California Water Company had contacted him and inquired as to whether the District would consider taking over and serving twelve of their services which are loca- ted on Pacific Street, West of Victoria, due to relocation of their water main w at Big Sand Canyon Creek Bridge construct- ion. The District can service the twelve services from its existing 16" main in Pacific. It would mean an additional ex- pense for them to relocate their mains. They indicated they would contact the twelve property owners to obtain their reactions. We presently provide sewer service to all but two or three of the twelve services. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously that the District accept the twelve customers of Southern California Water Company, if the property owners agree and the District will stand the expense of material and labor to make the change over. TRACTS 9058 and 9059 The General Manager indicated that he STUBBLEFIELD CONSTRUCTION had recetved maps and comment requests DISCUSSION FOR SERVICING for review and an indication as to whether or not District water and sewer facilities are available to serve pro- ~ posed tentative tracts 9058 and 9059. He indicated because of theextra ordinary costs involved to serve water and pro- vide adequate facilities he had contacted Consulting Engineer Rowe and Attorney Farrell. Engineer Rowe pointed out that -2- 6/23/75 these costs involve construction of pumping facilities and a reservoir at an existing District site. The tracts will contain approximately 78 single family residences if built, The Dis- trict has an existing 12" transmission line presently in the North end of LaPraix Street that could be extended to serve a portion of the residents~ by gravity with the balance to be served by a pneumatic system. Both Mr. Stubble- field and the District through an earlier agreement of 1965 would have to agree on the final location of a site for a reservoir. In addition an EIR would be required, filed and approved for a reservoir site location, Attorney Far- relt indicated that according to the 1965 agreement that the District would bear the cost of well drilling, reservoir construct- ion, pumping equipment, and plant piping. The remaining costs of the water system, including the cost of the distribution mains, fire hydrants, service installa- tions and meters would be paid for by Stubblefield in accordance with the ordinances, rules and regulations and rates of the District in effect at the time of construction. The District would also be given necessary ingress and egress rights for all lines and distribution systems. After considerable explanation by Con- MOTION sulting Engineer Rowe and the General Manager and discussion by the Board, a motion by Director Disch, duly seconded by Director Littleton and carried unani- mously that the District will request from the City Planning Commission an extension of 90 days to consider all of the ramifications of delivering water and sewer service to Tracts 9058 and 9059. The General Manager had asked Attorney COMPLIANCE WITH LABOR Farrell to review and make comments on CODE 3098/ATTORNEY a form re Compliance with Labor Code FARRELL 3098. Attorney Farrell stated that after review, an awarding agency whose public works contract falls within the jurisdiction of Section 1777.5 shall, within five days of the award, send a copy of the award to the.~Division of Apprenticeship Standards. This wo~l!d apply in all instances except to con- tracts involving less than two thousand dollars or fewer than five work%ng days. The General Manager provided each Board LETTER FROM U.S. REPRE- Member with~copy of a letter he had SENTATIVE SHIRLEY PETTIS received from U.S. Representative RE SMALL RECLAMATION Shirley Pettis. He indicated that prior PROJECTS ACT OF 1956 to Representative Jerry Pettis' death that CM Engineering had been in contact with Representative Pettis through Engineer Rowe and Rieker regarding a pilot water treatment plant for conversion of local surface water for drinking pur- poses and saving of power costs in lieu -3- 6/23/75 O2422 of pumping drinking water from under- ground sources. Representative Pettis indicated that due to the efforts to conserve energy, this could be a pro- ject that may very likely qualify as a pilot program for a grant; therefore, since Mrs. Pettis' election to the U.S. House of Representatives and her appoint- ment to the Water and Power Resources Committee, he recommended that her letter be acknowledged indicating that the Dis- trict would like her to pursue this pro- ject. Upon motion of Director Stallwood, duly secOnded by Director Wall and carried unanimously that Representative Shirley Pettis be contacted and asked to pursue the matter with her so that it might be taken to the Committee. CORRESPONDENCE FROM The General Manager presented each Member SAN BERNARDINO VALLEY of the Board with a copy of a letter from MUNICIPAL WATER DISTRICT San Bernardino Valley Municipal Water RE POSITION OF DISTRICT District indicating that they had receiv- AND VINNELL CORPORATION ed the District's letter regarding damages to District facilities during their con- struction of the 78" transmission line and setting forth our position and their responsibility as well as their contractor, Vinnell Corporation, while making such installation within the boundaries of the District. They acknowledged and accepted the responsibilities. Information only, no action taken. ASSEMBLY BILL 1313 Director Disch stated that he had been PUMP TAX appointed to a Committee at the May 27 Board Meeting regarding AB 1313. He in- dicated that he felt Jack Beaver should be contacted so the Committee miqht have the benefit of his comments regarding the Bill, before any action was taken by the District Board. The General Manager in- dicated that he had spoken to Mr. Beaver and he stated the Bill was getting con- siderable opposition and it looked as if there would be no action on it for some time. MOTION U~on motion of Director Disch, duly seconded by Director Wall and carried unanimously that Jack Beaver be invited to the Special Board Meeting, July 7, 1975, to discuss Assembly Bill 1313. REQUEST FOR SEWER The Secretary presented Mrs. Dorothy CONNECTION, DOROTHY FRANKS, Franks letter, a copy of which was given 7061 PERRIS HILL ROAD, to each Director, requesting connection SAN BERNARDINO of her property at 7061 Perris Hill, San Bernardino, for immediate connection to The District sewer, prior to the com- pletion of the annexation proceedings. It was pointed out she has signed the annexation request and paid all annexa- tion fees. He recommended that her re- quest be granted. MOTION Upon motion of Director Stallwood, duly seconded by Director Disch and carried unanimously that Mrs. Franks be allowed -4- 6/23/75 to connect to the D%strict sewer collect- ion line immediately and prior to complet- ion of annexation proceedings. The Secretary indicated that Resolution RESOLUTION 1975.23 1975.23 had been prepared by legal counsel SUNNYSIDE ACRES (SUNNY- and himself initiating proceedings for annexa- SIDE MUTUAL WATER CO.) tion of the Sunnyside Mutual Water Company INITIATING AND SETTING area pursuant to Section 56310 of the Govern- HEARING DATE FOR ANNEXA- ment Code, setting ti'me and place for a hear- TION ing, July 28, 1975, at 7:00 p.m. at the Dis- trict Office, 1155 DelRosa Avenue, San Bernar* dino. A copy of the Resolution had been mailed to each Director with the June 23rd agenda. Attorney Farrell explained that notices are to published for fifteen days and letters mailed to property owners in accordance with the Government Code. He indicated that property owners under the law will be able to either object in writing or appear in person under certain conditions at the Hearing. Upon motion of Director Stallwood, duly MOTION seconded by Director Littleton and carried unanimously that Resolution 1975.23 as prepared and presented be accepted. Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton, Stallwood and Wall Noes: None Absent: None Resolution No. 1975.24 Final Annexation FINAL ANNEXATION 1975-2 1975-2, Adelia LaVonne Griffin Estate, 7205 ADELIA LAVONNE GRIFFIN LaPraix Street, Highland, CA for sewer set- ESTATE vice was presented to the Board by the General Manager, as well as the Notice of Negative Declaration of the Environmental Re¥~ew Board. The General Manager recommended adopti'on of the Resolution Upon motion of Director Disch, duly seconded MOTION by Director Wall and carried unanimously Resolution No. 1975.24 was accepted as pre- pared and presented. Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton Stallwood, Wall Noes: None Absent: None Resolution 1975.28 Final Annexation 1975-3, FINAL ANNEXATION 1975-3 Robert Bruce, Inc., Tract 8934, Baseli:ne & ROBERT BRUCE, INC. Browning Road, San Bernardino for water and TRACT 8934 sewer service was presented to the Board by the General Manager, as well as the Notice of Negative Declaration of the Environmental Review Board. The General Manager recommend- ed adoption of the Resolution. Upon motion of Director Stallwood, duly MOTION seconded by Director Disch and oarried unan- imously by Roll Call Vote that Resolution 1975.28 be adopted as presented. Roll Call Vo~e: Ayes: Disch, Forrest, Littleton, S~llwood Wall Noes: None Absent: None 6/23/75 FINAL ANNEXATION 1974-10 Resolution 1975.29, Final Annexation RUTH E. JENNINGS, et al., 1974-10, Ruth E. Jennings, et al. High- PIEDMONT DRIVE, HIGHLAND land, CA. for water and sewer service was presented to the Board, as well as the Notice of Negative Declaration of Environmental Review by the General Mana- ger who recommended adoption of the Resolution. MOTION Upon motion of Director Wall, duly seconded by Director Littleton and carried unanimously Resolution 1975.29 was adopted by the following Roll Call vote: Ayes: Directors Disch, Forrest, Little- ton, Stallwood, Wall Noes: None Absent: None WEST TWIN CREEK, NORTH The General Manager stated that an FORK WATER EXCHANGE Agreement had been prepared by Attorney AGREEMENT Farrell and himself for the exchange of North Fork stock for West Twin Creek stock. The Agreement had been present- ed to Warner Hodgdon and he has fully executed the Agreement. Attorney Far- rell stated that authorization was need- ed by the Board to open escrow. He stated that there should be a time clause in the escrow instructions in order that should the papers not be executed and the transaction not finalized within a given time frame it would terminate at the end of that time. After discussion of the matter MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously authorization was made to open escrow with a defini~eotermination date at the end of ninety days. If the escrow was not complete, the escrow officer would be instructed to cancel, the escrow and unless extended mutually by both parties, all documents would be returned to parties involved. DISTRICT FEDERALALARM The General Manater indicated that due SYSTEM to continual malfunction of the Federal Alarm System and the many false alarms answered by the City of San Bernardino Police Department and their notice to the District that future alarms would be put on a low priority response call, service with Federal Alarms will be terminated effective July 1, 1975. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously the General Manager's recom- mendation was approved, effective July 1, 1975. RESOLUTION 1975.30 The Secretary indicated Mr. and Mrs. AUTHORIZATION TO EXECUTE Hal B. Rheuark had executed the Agree- AGREEMENT WITH HAZEL RHEUARK ment for rental of District Plant lA RE RENT OF DISTRICT PLANT for a pony stall. He recommended lA - SV-58 authorization for the District President and Secretary to execute said Agreement by Resolution 1975.30. ~6-~ 6/23/75 Upon motion of Director Stallwood, duly MOTION seconded by Director Wall and carried unanimously adoption of Resolution 1975.30 was authorized for President and Secretary to sign said Agreement. The General Manager stated that a tool PURCHASE OF STEEL chest had not been purchased at the time TOOL CHEST FOR the new four-wheel drive vehicle had NEW TRUCK been purchased, however, one was needed to carry various small tools, water samples, bottles and measuring devices. He recommended purchase of one at a cost of $107.95. Upon motion of Director Littleton, duly MOTION seconded by Director Wall and carried unanimously that a steel tool chest at a cost of $107.95 be authorized for pur- chase for the new truck. The General Manager indicated that Dick CM ENGINEERING RE Rieker of CM Engineering was available UPDATING OF DISTRICT to report on the need of reviewing Dis- SEWER SPECIFICATIONS trict sewer specifications, permit fees and inspection fees. He indicated they had a presentation to make, bur request- ed authorization to meet with staff, and legal counsel to discuss some legal, technical and administrative aspects of the specifications. He indicated it would probably take a couple of hours. Upon motion of Director Disch, duly MOTION seconded by Director Wall and carried unanimously authorization was given for staff, engineering and the District counsel to review the sewer specifications with CM Engineering before presenting to the Board. The General Manager stated that each FINANCIAL STATEMENT member had received a copy of the Financial Statement. It was reviewed briefly. Information only. The General Manager explained that the EXCHANGE PLAN COMMITTEE resume each of the Directors had received RESUME OF MEETING in their files re the Exchange Plan had been received this date. He noted that after the sub Sub-committee had met with the Board they had a meeting and made the following recommendations, that if East San Bernardino County Water District would make available to the Management Committee for exchange its entire North Fork water supply through its stock own- ership in the event the North Fork Water Company elects not to be a party to the Exchange Plan, then East San Bernardino County Water District could remain an eligible entity to the Agreement. The East San Bernardino County Water District representative on the sub-committee abstained, but favored the vote and North Fork representative abstained, but was not opposed to the motion. He indicated that Attorney Green had been contacted and said he would mail a letter stating his comments regarding his position, however, the letter had not been received as yet. The next meeting of the Exchange Committee is scheduled for July 8, 1975. Information only, no action taken. -7- 6/23/75 02425 AWWA "SAFE DRINKING The General Manager i]ndicated that the WATER ACT" SEMINAR AWWA, Environmental Protection Agency JULY 29, 1975 and State Health Dept. are sponsoring a series of eleven workshops, one of which is being held in San Bernardino July 29 re the "Safe Drinking Water Act". The program is designed to provide an exchange of information on administra- tion of the laws by the responsible agencies and the water supply industry. He stated he felt it was important that as many of the Board as was available should att. end the meeting as well as staff members. MOTION Upon motion of Director Disch, duly seconded by Director Wall and carried unanimously authorization was. given for Board Members and any staff author- ized by the General Manager to attend said meeting. WARRANTS General 1829-1949 $220,870.87 Payroll 260-320 15,096.01 Total $235,966.88 CORRESPONDENCE FROM The President read a letter he had re- NANCY SMITH, SUPERVISOR ceived from Nancy Smith, San Bernardino SAN BERNARDINO COUNTY County Supervisor, in which she stated because of another meeting she was unable to attend the Special Districts Meeting held June 16, 1975. The President in- dicated he would acknowledge her letter. LEGISLATIVE COMMITTEE Director Wall suggested that in view of the heavy load of legislation being enacted continuously, that a Legislative Committee should be appointed to review the legislation and make known the Dis- trict's desires concerning any legisla- tion that effects this District. The President appointed Director Disch, Chairman, Director Wall and the General Manager as the Legislative Committee. ARBITRATION EAST SAN Inquiry was made as to the present status BERNARDINO COUNTY WATER of the arbitration matter, It was de- DISTRICT vs CITY OF SAN termined that no word has been received BERNARDINO and the General Manager would contact Attorney Green to see if he was aware of any new developments. BUDGET HEARING CONTINUED Director Wall moved that the budget be taken up at a later date due to the time involved. The motion died for lack of a second. There was considerable discussion on the source of revenue to cover the budget deficit of $134,000.00 for the 1975-76 year. The General Manager and Auditor had prepared tables indicating the different methods of providing monies for this purpose. The General Manager indicated that a standby charge or availability assessment on vacant land (unimproved property) is something the -8- 6/23/75 Board might wish to g~ve cons%deration to, however, it Cs too late for consid- eration this year, however, could possi- bly be a consideration next year. The General Manager presented each D~rect- WATER RATE ADJUSTMENT or with a copy of a water rate study by ORDINANCE NO. 301 block plan, prepared by the Auditor and himself at the request of the Directors on June 16, 1975. The study showed anticipated revenues that each of the various block plans would generate under a very wet year and what might be called an average year. After considerable discussion on the block plan study and the water rate adjustment required to balance a deficit budget and pay for some of the uncontrollable increased costs, a motion by Director Disch, seconded by MOTION Director Wall and carried by a majority vote by roll call: Ayes: Directors Disch, Littleton, Stallwood, Wall Noes: Forrest The following water rate adjustment is made by Ordinance No. 301, effecitve July 1, 1975: .30~ per month increase or $1.80 on ready-to-serve and increased proportionately with each increased size service, plus an increase of .03¢ to .27¢ per hundred cubic foot of water. There being no further business to come ADJOURNMENT before the Board the meeting was adjourned at 11:45 p.m. Harold G. Rick~t, Secretary ~N~rman W. Forre~s~ President