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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/11/1975 02443 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 11, 1975 MINUTES The meeting was called to order by Presi- dent Norman W. Forrest leading the flag salute to the American Flag at 7:00 p.m. PRESENT: NORMAN W. FORREST, PRESIDENT Directors: Philip A. Disch, John W. Littleton, R. E. Stallwood ABSENT: Director O.A. Wall STAFF PRESENT: Howard H. Hendricks, Auditor Treasurer; Bonnie Eastwood, Record- ing Secretary PROFESSIONAL CONSULTANTS: William Farrell, Legal Counselor; Dick Rieker, Con- sulting Engineer GUESTS: Jim Standrich, Developer MINUTES The Minutes of the July 28, 1975 Board Meet- ing were approved as submitted. Auditor Hendricks stated that Dick Rieker, CM Engineering, was prepared to present a sewer report on proposed tentative Tract 9077, Neal Baker, Developer. Mr. Rieker presented three alternatives to the Board, recommending alternate "B", which was outlined in his written report. Thereafter, the Auditor in- dicated that the costs for the lines within the Tract and the 12" street main extension to the Tract would cost approximately $35,500. After discussion and comments on the costs to the District, it was MOVED and seconded by Directors Stallwood and M 8-1-75 Disch to refer the matter back to the Water and Sewer Committees for further study, with TRACT 9077, NEAL BAKER a progress report to be brought back to the ENTERPRISES, DEVELOPER Board on September 8, 1975. Motion carried unanimously. Auditor Hendricks indicated that Mr. Standrich was~present to discuss the exchange of an ease- ment and relocation of a conduit through Tracts 9045 and 9068. He indicated that the District has prior easement rights to a rubble ditch running through the properties which the develop- er would like to relocate. A letter and Agree- ment had been prepared and delivered from Attorney Delany, however, the Agreement did not contain stipulations as presented in his covering letter. Therefore, since the Agreement was not acceptable in its present form, it was MOVED and seconded by Directors Littleton and M 8-2-75 D~ that the matter be referred to staff, legal counsel and the consulting engineers with TRACT 9045 & 9068 a report to be submitted no later than Aug. 18. JIM STANDRICH, DEVELOPER Motion carried unanimously. 8/11/72 02441 REPORT ON PERRIS HILL The Auditor reported that all property owners, with the exception of Mary Wid- meyer, had signed the necessary papers and paid their contribution requirement to finalize the Agreement with the Dis- trict and the Colina Water System (Jack Widmeyer) as to taking the System over. The Auditor stated that legal counsel had prepared Resolution 1975.37 Order- ing Annexation of Sunnyside Mutual Water Company (Sunnyside Acres). After a brief explanation by Attorney William Farrell, it was M 8-3-75 MOVED and seconded by Directors Stall- wo--~and Disch for adoption of Resolu- RESOLUTION 1975.37 tion 1975.37: ANNEXATION 1975-1 SUNNYSIDE MUTUAL W~TER RESOLUTION OF THE BOARD OF COMPANY SERVICE CHANGE- DIRECTORS OF THE EAST SAN BER- OVER TO DISTRICT NARDINO COUNTY WATER DISTRICT ORDERING ANNEXATION OF TERRITORY TO SAID DISTRICT PURSUANT TO SECTION 56320 et seq. of THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. (For full text, see Resolution Book) Roll Call Vote: Ayes: Directors: Forrest, Disch, Littleton, Stallwood Noes: None Absent: Director Wall Motion carried unanimously by those Directors present. The Auditor asked that authorization be given to District staff to proceed with the transition of the Sunnyside Mutual Water Company's System to the District System. M 8-4-75 MOVED and seconded by Directors Disch and Littleton that staff proceed with SUNNYSIDE MUTUAL the changing of services from Sunny- WATER COMPANY SERVICE side Mutual Water Company to District CHANGEOVER TO DISTRICT facilities. Sunnyside Mutual Water Company property owners will remain on a flat rate fee basis until they are hooked up and metered with the District water system. Motion carried unanimously by those Directors present. ARBITRATION AWARD ON JOINT POWERS SEWER ARBITRATION - CITY OF SAN BERNARDINO vs DISTRICT The Auditor indicated that to date no letter had been received from Denslow Green, Attorney, re the Arbitration Award. However, President Forrest had requested a meeting for the Directors with Mr. Green, on Friday, August 22, 1975. The Auditor was asked to confirm such a meeting at 11:00 a.m. August 22, 1975. The Board indicated they wished to call a Special /11/75 -2- Board Meeting for this purpose. COST OF UNLEADED GASOLINE PURCHASED FROM COUNTY The Auditor indicated that he had checked on the price of unleaded gasoline if pur- chased from the County per Board request, and found it to be 53.7 per gallon, while at a station near the District Office, it was 54.9¢ per gallon. A savings of 1.2¢ per gallon. The Auditor read the bids of various car dealers re the purchase of a new compact pickup authorized by the Board. The low bid was $2,982.29 from Crest Chevrolet, San Bernardino. After discussion, it was MOVED and seconded by Directors Disch and M 8-9-75 Stallwood that authorization be given to staff to purchase the 1975 LUV compact PURCHASE OF NEW pickup from Crest Chevrolet for $2,982.29. CHEVROLET LUV PICKUP Motion carried unanimously by those Directors present. Upon recommendation of staff, it was MOVED and seconded by Directors Disck M 8-10-75 and Littleton that two vehicles previously declared unusable by the District be sold SALE OF UNUSABLE to the public on an informal bid basis by PICKUP TRUCKS the staff. A new rate schedule'from CM Engineering was presented to the Board. Dick Rieker of CM Engineering made comments concern- ing the reasons for the increase. MOVED and seconded by Directors Littleton M 8-11-75 and Stallwood that the CM Engineering Hourly Rate Schedule be accepted. CM ENGINEERING RATE INCREASE SCHEDULE Motion carried unanimously by those Direct- ors present. The Auditor indicated that the janitorial service currently employed by the District is unsatisfactory, t~erCfore, a bid had been obtained from PK Janitorial Service. They had submitted a cost of $319.37 for 5 day service and $230.42 for 3 day service. After considerable discussion, it was M 8-12-75 MOVED and seconded by Directors Staltwood an-~ittleton that staff be allowed to use JANITORIAL SERVICE their discretion in the selection of jani- CHANGEOVER torial services with PK Janitorial Service. Motion carried unanimously by those Direct- ors present. The Auditor asked that authorization be given to call for and open bids for water main installation for Tract 8934, Bob Bruce Developer, at 7:00 p.m., August 25, 1975. M 8-13-75 MOVED and seconded by Directors Disch and St--~wood that authorization be given to AUTHORIZATION TO CALL call for and open bids on August 25, 1975 FOR AND OPEN BIDS at 7:00 p.m. at the District Office and TRACT 8934,BOB BRUCE that Mr. Bruce have the money in the District -3- 8/11/75 Office, per District quotation, prior to opening of bids. Motion carried unanimously by those Directors present. The Auditor recommended that Ray Anderson be authorized to attend a Training and Certification of Test- ers for Backflow Prevention Devices at the University of Southern Calif- M 8-14-75 ornia, January 26-20, 1976. It was BACKFLOW PREVENTION MOVED and seconded by Directors Stall- COURSE - RAY ANDERSON wood and Littleton that said authori- zation be given to Ray Anderson to attend said course, at District expense. Motion carried unanimously by those Directors present. The Auditor stated an AWWA Water Con- trols Forum will be held August 27 at Orange Coast College in Costa Mesa and recommended that Duncan Parkes and Herb Deese be allowed to attend. Reserva- M 8-15-75 tions are $7.00 each. It was AWWA WATER CONTROLS MOVED and seconded by Directors Stall- FORUM - AUGUST 27, 1975 wood and Littleton that Duncan Parkes and Herb Deese be authorized to attend the Water Control's Forum, as well as any Director that might wish to attend at District expense. Motion carried unanimously by those Directors present. The Auditor indicated that a conference Sponsorship Assessment had been received in conjunction with the 7th Annual Con- ference. He indicated it was an educa- M 8-16-75 tional assessment. It was CSDA EDUCATIONAL MOVED and seconded by Directors Littleton ASSESSMENT a--~ Disch tkat the District pay the $100 educational assessment to CSDA. Motion carried unanimously by those Directors present. The Auditor requested authorization to destroy cancelled bonds and coupons. He also requested permission to destroy all other records in excess of three years of age that he felt the District could M 8-17-75 conservatively destroy. AUDITOR TO DESTROY MOVED and seconded by Directors Stallwood OLD RECORDS and Disch that authorization to destroy such items be given. Motion carried unanimously by those M 8-18-75 Directors present. SPECIAL BOARD MEETING MOVED and seconded by Directors Disch AUGUST 18, 1975 and Littleton that a Special Meeting be called for ~onday, August 18, ~975, at 4:30 p.m. to discuss Tracts 9045 -4- 8/11/75 and 9068 in relation to the easement re- quested by Jim Standrich, Developer. Motion carried unanimously by those Direct- ors present. MOVED and seconded by Directors Disch and M 8-19-75 Stallwood that a Special Meeting be called for Friday, August 22, 1975, at 11:00 a.m. SPECIAL BOARD at the District Office for the purpose of MEETING - AUGUST 22, discussing the results of the Arbitration 1975 Award with Attorney Denslow Green. Motion carried unanimously by those Directors present. There being no further business the meeting ADJOURNMENT was adjourned at 9:50 p.m. ~Harold G. ~Ricker~w', Secretary 8/ 1/75