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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/25/1975 02453 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 25, 1975 MINUTES The meeting was called to order by President Forrest at 7:00 p.m. and bid presentation time declared closed. The President led the salute to the American flag. PRESENT: President Norman W. Forrest, Directors: Philip A. Disch, John W. Littleton, R. E. Stallwood ABSENT: Director O.A. Wall STAFF PRESENT: Howard Hendricks, Auditor Treasurer; Duncan Parkes, Engineering Marjory Dorr, Act'g Recording Secretary PROFESSIONAL CONSULTANTS: Robert J. Farrell, Legal Counsel, Joseph A. Rowe, Consulting Eng. GUESTS: Edward Evans, El-Co Contractors; Thomas Ficarrotto, AkA Construction MINUTES Consideration of the Minutes of 8/11/75 - 8/18/75 and 8/22/75. Director Stallwood commented that in the Minutes of 8/11/75, page 4, the motion did not indicate the person making the motion, nor the second, in the first item on the page and stated this information should be included. Howard Hendricks advised that the correction would be made. M 8-22-75 MOVED and seconded by Director Disch and MINUTES APPROVAL Stallwood to approve the minutes of August 11, 1975 as corrected and August 18 and August 22 as submitted. Motion carried unanimously by those Directors present. The Auditor-Treasurer opened and read the bid proposals for the ~stallation of Water Mains within Tract No. 8934 with exception of AAA Construction Co. who failed to sign their Bid Bond and Bonadi~an~McCain who fail- ed to furnish a Bid Bond. All other proposals were correct and included the 10% bid bond and read as follows: Ace Pipeline Const. $7,037.50 Pat Coughlin (Waterco) 6,464.25 El-Co Contractors, Inc. 5,953.75 Ken Hawker 6,645.00 Jade Const. Co. 9,872.00 M 8-23-75 MOVED and seconded by Directors Disch and BID OPENING L~---~eton that Legal Counsel, being present, review the AAA Const. Co. and Bonadiman-McCain proposals to verify the discrepancies. -1- 8/25/75 Motion carried unanimously by all Directors present. While verification was being made by Legal Counsel, President Forrest called attention of Board to the fact that the San Bernardino City Council was planning a meeting with the San Bernardino Water Commission on Wednesday evening, Sept. 24, 1975, at 7:30 p.m. and suggested that the District skould have a representative attending. The Auditor-Treasurer advised that Lee Roebke, Assistant Office Manager could probably attend. '" Legal Counsel verified the discrepancies in the AAA Const. Co. and Bonadiman- M 8-24-75 McCain proposals and it was then BID PROPOSALS TO MOVED and seconded by Directors Disch ENGINEERS and Littleton to turn the bid proposals over to the Engineers for review and rec- ommendation. Motion carried unanimously by all Directors present. Joseph A. Rowe, Consulting Engineer, stated all proposals reviewed by the Eng- ineers were correct and recommended ac- ceptance of the low bid of El-Co Contract- ors, Inc. for $5,953.75, subject to approval of Legal Counsel, thereupon it M 8-25-75 was BID AWARD - EL-CO MOVED and seconded by Directors. Disch CONTRACTORS, INC. and Littletong that the bid be awarded to El-Co Contractors, Inc. on their bid "~ of $5,953.75 for installation of the Water Mains and Appurtenances within Tract 8934 subject to approval of legal counsel. Also District is to hold the two low bids until the Agreement is signed. Motion carried unanimously by all Directors present. Director Disch, Chairman of the Personnel Committee, reported to the Board that the Personnel Committee had met at 4:00 p.m. August 25, 1975. The Committee considered the rapid raise in the Cost of Living index since the last adjustment was made for the employees and recommended a Cost of Living increase of five percent (5%) to all M 8-26-75 employees. 5% COST OF LIVING MOVED and seconded by Directors Disch and INCREASE GRANTED L1--i--~eton that all employees receive a 5% Cost of Living increase effective within the current pay period. Motion carried by a majority of the Directors present by the following roll call vote: Ayes: Disch, Littleton, Stallwood Noes: Forrest Absent: Wall -2- 8/25/75 02455 President Forrest stated his objections were to the increase in salary for the General Manager for the following reasons: Fa-lure of the General Manager to im- mediately report the decision of the Arbitrators with the City of San Bernar- dino; Lack of respect for the Board President; Lack of communication on any matters with the Board President; Objection to the General Manager's in- discriminate manner in selecting what should be brought before the Board; Considered the General Manager a part- time General Manager considering the amount of time devoted to the District; And, was considering asking the General Manager for his resignation. Comments by Board Members and Staff present in reply to the objections of President Forrest: Director Disch stated that it was his understanding that the General Manager's time was flexible and that the Board had directed previously that the General Manager could schedule his time at his discretion. Director Littleton stated in his view the General Manager was called'on to attend a great many meetings which entailed a considerable amount of overtime and effort and therefore was spending a great many more hours for the ~strict. Auditor Hendricks said that the General Manager spent many mornings prior to coming into the office or meeting on District engagements, field checking the District's operations in order that he could consult with District employees on his arrival and prior to meeting his daily calendar of commitments. Request for Board of Directors approval of Ordinance No. 300. Since Ordinance No. 300 had been reviewed by the Per- sonnel Committee, and after brief dis- cussion, it was M 8-27-75 MOVED and seconded by Directors Disch ORDINANCE NO. 300 and Littleton that Ordinance No. 300 as presented, Establishing Employment Work- ing Conditions, Salary Range and Classi- fication Schedules for Employees and Repeal of Ordinances 280, 295, and 296, insofar as any of them conflict, herewith be approved. Motion carried unanimously by those Direct- ors present by the following roll call vote: Ayes: Disch, Forrest, Littleton, Stallwood Noes: None Absent: O.A. Wall -3- 8/25/75 PROGRESS REPORT - UPDATE OF SEWER SPECI- FICATIQNS Auditor Hendricks advised that Agenda Item 2b Progress Report from CM Engineer- ing Associates re "Updating of Sewer Specifications" was not complete. Com- pletion date not mentioned. CAL-OSHA VIOLATIONS Auditor-Treasurer Hendricks reported to the Board a second violation that occur- red within the last month concerning CAL- OSHA requirements. He detailed out the steps taken by the Staff on both occasions in order to eliminate future reoccurrences and direct liability. Also, permission was requested from the Board that the General Manager be authorized to dispense disciplinary action to employees who fail to carry out safety instructions prescrib- ed by CAL-OSHA and as instructed by the District. M 8-28-75 MOVED and seconded by Directors Stallwood an-~isch that 1) General Manager disci- pline offending employee at his discretion; 2) Make a report to the Board; and 3) File copy of report in personnel file. Motion carried unanimously by all Directors present. Consulting Engineer Rowe presented report on the Water Exchange Plan and its current status. After considering the problems involved, Consulting Engineer Rowe recom- mended that the District make a request to the North Fork Water Company Board of Directors that they may enter into the Water Exchange Plan if permitted by other parties exchanging their interest in water in order that the District may obtain water directly from the Valley District's transmission line and take it into the future treatment plant at a location favor- able to the District's plans. Consulting Engineer Rowe pointed out that the District could benefit in this exchange by not having to pay the usual charge to M 8-29-75 Valley District. WATER EXCHANGE PLAN MOVED and seconded by Directors Stallwood REPORT and Disch that East San Bernardino County Water District go along with the recommend- ation of Consulting Engineer Rowe and authorized letter making this request of North Fork and Bear Valley by the Staff with the assistance of Legal Counsel with presentation to the Board-prior to mailing. Motion carried unanimously by all Directors present. LETTER FROM CUSTOMER - JANE POARCH RE RATE INCREASE Auditor Hendricks presented and read a memorandum re a letter from customer, Ms. Poarck, re raise in District rates. Ms. Poarch was advised how the District figured the new rates clarifying the matter of the increase. Auditor Hendricks presented an Acceptance of Grant of Lien for water service for --4-- 8/25/75 Herbert L. Fischer and Mary L. Fischer, 6596 Monte Vista Drive, San Bernardino, CA, $700.00. M 8-30-75 MOVED and seconded by Directors Stall- P~ESOLUTION 1975.38 wood and Littleton for adoption of ACCEPTING GRANT OF LIEN Resolution 1975.38 HERBERT/MARY FISCHER 6596 Monte Vista Dr. SB ACCEPTANCE OF GRANT OF LIEN (For full text, see Resolution Book) Motion carried by the following roll call vote: AYES: DISCH, FORREST~ LITTLETON,STALLWOOD NOES: None ABSENT: Wall Auditor Hendricks presented an Acceptance of Grant of Lien for water service for Susan and Jack Glascom and Diane Glascom, 6570 Monte Vista Drive, San Bernardino, CA, $800. MOVED and seconded by Directors Stallwood M 8-31-75 and Littleton for adoption of Resolution 1975.39: RESOLUTION 1975.39 ACCEPTING GRANT OF LIEN ACCEPTANCE OF GRANT OF LIEN SUSAN/JACK/DIANE (For Full texts, see Resolution Book) GLASCOM - 6570 Monte Vista Dr. SB Motion carried by the following roll call vote: AYES: DISCH, FORREST, LITTLETON~ STALLWOOD NOES: NONE ABSENT: WALL Auditor Hendricks presented an Acceptance of Grant of Lien for water service for Frank E. and Eunice A. Murray, 6566 Monte Vista Dr. San Bernardino, CA. M 8-32-75 MOVED and seconded by Directors Stallwood RESOLUTION 1975.40 and Littleton for adoption of Resolution ACCEPTING GRANT OF LIEN 1975.40. FRANK E./EUNICE A. MURRAY - 6566 MONTE ACCEPTANCE OF GRANT OF LIEN VISTA DR. SB (For full text, see Resolution File) Motion carried by those Directors present by the following roll call vote: AYES: DISCH, LITTLETON, FORREST, STALLW00D NOES: NONE ABSENT: WALL Auditor Hendricks presented Resolution 1975.41 by the Board of Directors of the East San Bernardino County Water District Accepting Assign~unt of Water Distribution Main and Easement therefor of Sunnyside Mutual Water Co. for adoption by the Board. M 8-33-75 MOVED and seconded by Directors Stallwood RESOLUTION 1975.41 and Disch the adoption of Resolution 1975.41 ACCEPTING ASSIGNMENT and carried unanimously by all Directors OF WATER DISTRIBUTION present by the following roll call vote: MAIN & EASEMENT - SUNNYSIDE MUTUAL WATER AYES: DISCH~ FORREST, LITTLETON, STALLWOOD CO. NOES: NONE ABSENT: WALL -5- 8/25/75 Auditor Hendricks presented Resolution 1975.42 Accepting Deed & Conveyance of Water Rights from Sunnyside Mutual Water M 8-34-75 Co. for adoption by the Board. RESOLUTION 1975.42 MOVED and seconded by Directors Stallwood ACCEPTING DEED & CONVEY- and Disch the adoption of Resolution ANCE OF WATER RIGHTS FROM 1975.42 carried unanimously by all Direct- SUNNYSIDE MUTUAL WATER ors present by the following roll call COMPANY vote: AYES: DISCH, FORREST, LITTLETON, STALL- WOOD NOES: NONE ABSENT: WALL AuditOr presented Resolution 1975.43 Acceptance of Agreement - Colina Park Water M 8-35-75 Company, Perris Hill (Jack Widmeyer) RESOLUTION 1975.43 ACCEPT- MOVED and seconded by Directors Stallwood ANCE OF AGREEMENT - COLINA an--~ittleton adoption of Resolution 1975.43 WATER COMPANY carried unanimously by the Directors pre- sent by the following roll call vote: AYES: DISCH, FORREST, LITTLETON, STALLWOOD NOES: NONE ABSENT: WALL Auditor Hendricks presented information on the current status of Colina Park Water M 8-36-75 Co. (Perris Hill). Thereupon it was ASSUME OPERATION OF MOVED and seconded by Directors Disch and COLINA PARK WATER Littleton that Staff be directed to assume CO. (PERRIS HILL) the operation of the Colina Park Water Co. upon completion of setting a new water ser- vice, reading the meters and completing all the necessary arrangements. Motion carried unanimously by all Directors present. Auditor Hendricks requested authorization for the Acceptance of Deed and Agreements (a total of 13) from Colina Park Water Company users/Perris Hill Park (Widmeyer M 8-37-75 System); thereby ACCEPTANCE OF DEED & MOVED and seconded by Directors Disch and AGREEMENTS, COLINA WATER Lz-i-~eton that Board authorize acceptance COMPANY USERS of Deed and Agreement from Colina Park Water Co. users. Motion carried unanimously, by all Directors present. PRESENTATION ON WATER TREATMENT PLA~T REPORT Consulting Engineer Rowe gave progress of the Water Treatment Plant Report and explained briefly the problem incurred be- tween the Upper and Intermediate Systems which he is attempting to resolve with aid of the Engineering staff. When a so- lution is arrived at, information will be presented to the Board. SUGGESTION TO GIVE DISTRICT PLANTS NAMES In addition, Consulting Engineer Rowe made the suggestion that it might be wise /25/75 0E459 to initiate a policy of naming as well as numbering the District Plants and re- quested the Board and Staff to consider the matter. ARBITRATION AWARD DISCUSSION Auditor Hendricks brought up the matter of the Arbitration Award for discussion. Director Stallwood commented that in view of Attorney Denslow Green's recom- mendation, we should not close the door and continue our efforts. District should keep in touch with the City Water Depart- ment. At a future date, we might come up with a formula favorable to the East San Bernardino County Water District. CHECKS FOR GENERAL AND PAYROLL ACCOUNT General - 2081 2195 $ 85,523.19 Payroll 414 444 7,901.96 $ 93,425.15 M 8-38-75 MOVED and seconded by Directors Stallwood CHECK APPROVAL and Disch to approve the checks as submit- ted. Motion carried unanimously by those Directors present. Auditor Hendricks presented information on a Sewer Backup Claim: Ms. Jessie Mae Nash, Renter; Ms. Matilda Farner, Landlord. He recommended it be turned over to Dis- trict Insurance Carrier. M 8-39-75 MOVED and seconded by Directors Littleton SEWER BACKUP CLAIM an-~isch that claims be turned over to JESSIE MAE NASH - Insurance Carrier as recommended. 24589 COURT ST. SB. SV - 338 Motion carried unanimously by those Directors present. Auditor Hendricks had circulated a letter to the Board re request for immediate sewer hookup by Guy A. Surber, 7196 Perris Hill Road stating Annexation and Connection Fees had been paid and recommended Board approval. M 8-40-75 MOVED and seconded by Directors Stallwood SEWER HOOKUP REQUEST and Littleton Board approval for sewer hookup GUY A. SURBER, 7196 by Guy A. Surber. PERRIS HILL ROAD, S.B. Motion carried unanimously by those Directors present. SUNNYSIDE MUTUAL PRESSURE PROBLEMS Auditor Hendricks advised the Board that currently District was having pressure problems with the Sunnyside Mutual Water Co. There being no further business to come before the Board the meeting was adjourned at 8:30 p.m. ~ ~ ~-~ , · / ' Howard ~.~k~fdricks, Acting-Sec. ~¢~f~? ~. ~o~r?~t! ~~ -7-