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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/22/1975 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 22, 1975 MINUTES The meeting was called to order at 7:00 p.m. President Forrest leading the flag salute to the American flag. PRESENT: Directors: Norman W. Forrest, President, Philip A. Disch, John W. Littleton, R.E. Stallwood ABSENT: Director: O.A. Wall STAFF PRESENT: Harold G. Rickert, General Manager-Secretary; Howard H. Hendricks, Auditor; Bonnie Eastwood, Recording Sec. PROFESSIONAL STAFF: William Farrell, Legal Counsel; Joseph W. Rowe, Engineering Con- sultant GUESTS: George Scott, Everett Murphy MINUTES Minutes for September 8, 1975 and September 10, 1975 were approved as submitted. REQUEST FROM SUNNYSIDE The President acknowledged Mr. Everett Murphy, MUTUAL WATER COMPANY President of Sunnyside Mutual Water Company, FOR RELIEF ON WATER who was present to request relief on a water "~ BILLING billing of $979.38, which they had received from the District for emergency water used when their pump burned out just prior to the District taking over their Company. Mr. Murphy explained that the Mutual does not have funds to cover this expense at this time and would not have them until they have sold their assets. He, therefore, requested that the District either reduce the bill by 50% or allow them to pay the amount in 90 days or when their Company assets have been sold. After considerable discussion, it was M 9-13-75 MOVED and seconded by Directors Stallwood and ~isch to postpone any decision for 90 .~ ~-~ys and determine at that time what steps should be taken. A report will be made by staff at the January 12, 1976, Board meeting. Motion carried unanimously by Directors present. GEORGE SCOTT AGREEMENT The General Manager indicated that Mr. George Scott was present regarding his re- quest to use District water rights to irrigate 87 acres on the McDaniels property which he had leased. It was stated that a saddle type meter would be installed to the water line by the District at District ex- pense to measure water used by Mr. Scott in order for the District to record with the State the water used for irrigation purposes. A memo of Agreement had been worked out by -1- 9/22/75 legal counsel and staff for s±gnatures. Attorney Farrell read the letter which appeared satisfactory with comments re- garding the fact that Mr. Scott could not sub-let the rights out and the agree- ment would be renewable by mutual consent of both parties on a year-to-year basis. MOVED and seconded by Directors Stallwood M 9-14-75 and Littleton for staff and counsel to make the additions and authorize the Pres- ident and Secretary to execute the agree- ment as presented and corrected by legal counsel. Motion carried unanimously by Directors present. The General Manager indicated he had re- CORRESPONDENCE FROM ceived a letter from J.E. Duckworth re in- J.E. DUCKWORTH RE crease in fire service standby costs. He INCREASE IN FIRE explained that the increases had been as STANDBY SERVICE CHARGES Mr. Duckworth pointed out, however, at the time Mr. Duckworth built his mobile home park he had a choice as to fire service standby or a larger domestic water service and he had chosen the less expensive. That energy costs were due to the increase with the energy to pump the water to the reservoir for standby use, thereby making water avail- able at any time he should need it for fire protection. He indicated that he would write a letter explaining the details to Mr. Duckworth. MOVED and seconded by Directors Disch and M 9-15-75 Littleton that the General Manager write Mr. Duckworth explaining the reasons for the increase in fire service standby costs. Motion carried unanimously by Directors present. The General Manager stated he had sent the SEWER EXTENSION Board Members a copy of a memorandum pre- TRACT 9077 pared by himself and a copy of a letter NEAL BAKER, DEVELOPER dated September 16, 1975, on the City Policy and the conversation with Mr. Reilly of the City Planning Commission and Mr. Wilson, Public Works Administrator of the City of San Bernardino re the District's existing location of their sewer collection line and the possible extension from LaPraix north of Stratford to serve Tract 9077 (Neal Baker, Developer) northwest corner of Boulder Avenue and Pacific. He indicated he had in- quired as to the City's policy for use of private cesspools and septic tanks for the development and they had both stated it was not the policy of the City to allow a pri- vate service system to subdivisions when sewer service is available from a public sewer system. There was considerable dis- cussion as to whether the developer should stand the cost on a refund basis or the District should stand the full cost. After extensive discussion and explanation on the different methods of financing the extension, it was MOVED and seconded by Directors Disch and M 9-16-75 Littleton that the District extend the sewer -2- · 9/22/75 02470 collection line from tke existing manhole in LaPraix, north of Stratford Street to the corner of Pacific and Seine by way of Clifton Street and that the Developer pay for any extension from the intersection of Seine and Pacific to ~his property on a re- fund agreement basis over a ten-year period. That all costs for extension of sewer lines and all sewer connection fees within the tract be paid prior to initiation of annexa- tion proceedings. Motion carried by majority vote by the following roll call: Ayes: Directors Disch, Littleton, Stallwood Noes: Director Forrest Absent: Director Wall TRACT 9077 WATER Regarding water lines to Tract 9077, after EXTENSION - NEAL BAKER, discussion, it was DEVELOPER MOVED and seconded that the water main M 9-17-75 extension at a cost of $12,700.00 would be paid by the developer and handled on a re- fund basis agreement over a ten-year period. Motion carried by a majority roll call vote: Ayes: Directors Disch, Littleton, Stallwood Noes: Director Forrest Absent: Director Wall BIG BEAR LAKE UNAPPROPRIAT- The General Manager suggested that Engineer ED WATER Rowe comment on the water to be appropriated from Big Bear Lake tributary to Bear Creek, then from Santa Ana River. Mr. Rowe stated he felt the District should oppose this action as it could be detrimental to their supply of North Fork Water and possibly affect the water formerly used for spreading in the San Bernardino Basin. The General Manager reported that North Fork Water Company had a Board Meeting and authorized Attorney Denslow Green to take necessary action to protest the application and protect their rights in the Santa Ana River by filing a protest letter. After discussion, it was M 9-18-75 MOVED and seconded by Directors Stallwood an--~ittleton to authorize Attorney Denslow Green to file a letter of protest on behalf of the District, in order to protect District interest in North Fork stock, as well as spreading water in the San Bernardino Basin. The motion carried unanimously by Directors present. SPECIAL DISTRICTS The General Manager stated the Association CONFERENCE, CLAREMONT of San Bernardino County Special Districts, CA - OCTOBER 18, 1975 in cooperation with California Special Dis- tricts and Claremont Graduate School are presenting a one-day conference at .Claremont Graduate School, Saturday, October 18, 1975. After discussion, it was 9/22~75 0;3471 MOVED and seconded by Directors Disch M 9-19-75 and Stallwood that authorization be given for any Director or Staff member, directed by the General Manager, to attend said conference at District ex- pense. Motion carried unanimously by Directors present. The Auditor indicated to the Board that ACCOUNTS PAYABLE previously authorization had been given PROGRAM - IBM COMPUTER for an Accounts Payable Program at the time the IBM computer was purchased. At that time, it was not purchased with the other programs. Authorization is request- ed at this time to purchase the Accounts Payable Program at a cost of $110 per month for one year for a total of $1,300.00. MOVED and seconded by Directors Littleton M 9-20-75 an--~isch that authorization be granted to purchase said Accounts Payable Program for the IBM computer. Motion carried unanimously by Directors present. CITY OF SAN BERNARDINO WATER RATE HEARING The General Manager made reference to a news article re a Water Rate revision be- ing presented by the City of San Bernardino. He indicated that staff would be present at the Hearing on September 24, 1975. Infor- mation only. The General Manager indicated that he had SEWER DAMAGE CLAIM received a letter from the District Insur- PAID - JESSIE NASH ance carrier indicating they had paid the 24589 EAST COURT ST. claim of Jessie Nash, tenant, at 24589 East SV - 338 Court Street, San Bernardino, for damages as a result of a sewer line backup, however, had denied the claim of Matilda Farner, own- er, of the residence. Since the District insurance is $250 deductible, authorization to pay the $180 claim is ~quested. MOVED and seconded by Directors Disch and M 9-21-75 Li--~eton that the decision by the insurance carrier be complied with and the $180 paid to them. Motion carried unanimously by those Directors present. The Auditor indicated that Ken Patterson of 1975 AUDIT REPORT Eadie & Payne, District's outside auditors, was not present to give an oral presentation of the audit to the Board. However, he would contact him to be present at the next meeting. He indicated authorization was needed to accept the audit report as submitted in order that it could be mailed to bond hold- ers. MOVED and seconded by Directors Stallwood and M 9-22-75 L~--i-~eton that the audit report submitted by Eadie & Payne be accepted. -4- 0 472 Motion carried unanimously by Directors present. RESOLUTION 1975.44 The General Manager presented Annexation ANNEXATION 1975-10 1975-10 for Guy A. and Maria H. Surber, GUY & MARIA SURBER, 7196 Perris Hill Road, S.B. for sewer 7196 PERRIS HILL RD. service. S.B. MOVED and seconded by Directors Disch and M 9-23-75 Littleton adoption of Resolution 1975.44: RESOLUTION OF APPLICATION OF GOVERNING BODY OF PUBLIC ENTITY. ANNEXATION 1975-10. (For full text, see Resolution File) Motion carried unanimously by the follow- ing roll call vote: Ayes: Directors Disch, Littleton, Forrest Stallwood Noes:None Absent: Director Wall PLANT 24B ABOVE GROUND The General Manager indicated that the Dis- DISCHARGE - STATE HEALTH trict had received a letter from the State DEPARTMENT REQUIREMENTS Health Dept. indicating they wished to re- view the District pumping facilities. After doing so, it was decided that Plant 24B required an above-ground discharge otherwise a sump pump would be required. A letter of proposed cost had been submitted by CT Pumps for $1,890.00 to complete said job according to State regulations. After discussion on reasons for the above-ground discharge, it was M 9-24-75 MOVED and seconded by Directors Littleton and Disch to authorize staff to proceed as recommended to have Plant 24B revamped in accordance with the State Health Department's regulations. Motion carried unanimously by those Directors present. TRACT 8827, JOHN HEERS, The General Manager indicated that a letter FINANCIAL ARRANGEMENTS had been received from the Bank of America COMPLETE indicating financial arrangements had been made by John Heers, Inc. to proceed with Tract 8827. Information only. SPECIAL BOARD MEETING - OCTOBER t, 1975 It was determined that a Special Board Meet- ing would be called for October 1, 1975, in which Bud Carroll would be present for a discussion on the Arbitration Award. It was suggested that Ken Patterson, Robert Farrell, and Joseph W. Rowe be in attendance also. The Auditor stated authorization was requir- ed to release the insurance carrier from a claim submitted by the District and Tony Lujan resulting from a District automobile accident in which he received treatment. The District had filed a claim for one days pay lost due to Tony Lujan being absent due to injuries received. -5- 9/22/75 02473 MOVED and seconded by Directors Disch and Little- M 9-25-75 ton that authorization be given to release the District's portion of the claim with the insur- ance company. There being no further business to conduct the ADJOURNMENT meeting adjourned at 9:00 p.m. Harold G. Rickerk~, Secretary Board of Directors bNcFrr~n~.- F-or, est, Br~s-ldent '~ Board of Directors -6- 9/22/75