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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/14/19750 47G EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING OCTOBER 14, 1975 MINUTES The meeting was called to order by Presi- dent Norman Forrest at 7:00 p.m. along with a flag salute to the American flag. PRESENT: President Norman W. Forrest; Directors: Philip A. Disch, R.E. Stall- wood ABSENT: Directors John W. Littleton, O.A. Wall STAFF PRESENT: Harold G. Rickert, General Manager-Secretary; Howard H. Hendricks, Auditor; Bonnie Eastwood, Recording Sec. PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, CM Engineer- ing GUESTS: Hank Plotkins, representing Family Twin Cinema; Dennis Johnson MINUTES Minutes for September 22, and October 1, were apprOved as submitted. OVERCHARGE IN The General Manager indicated that the SEWER CHARGES FOR matter of sewer service charges to the THEATERS Family Twin Cinema and Highland Twin Cinema had been presented to the Board on other occasions. He stated that our sewer charges are figured on the same basis as the City of San Bernardino, plus the reflection of the Ordinances that include District sewer Bond debt. However, when City charges were check- ed for theaters, erroneous information had been supplied to the District as to the proper charge. A recent review of the method of charge does not include seating capacity, although one theater does have an eating area, therefore, it is charged for that additional- ly. The Auditor stated after reviewing the two accounts &n.d the City & Districts method of charges, he recommended the overcharge be refunded to the proper parties of the theater accounts subject to Legal Counsel. Attorney Farrell indicated there are several factors to be considered first, such as statute of limitations, refund of District payment to the City and who is indeed entitled to the refund, etc. After considerable discussion, it was M 10-2-75 MOVED and seconded by Directors Disch and Sta-~wood that until a re-evaluation has been made for billing theaters, we use the basis of charge of the City of San Bernardino Sewer Ordinance re theaters, effective the next billing date. The motion carried unanimously by Directors present. 10d14/75 -1- Regarding refunds to tke Family Twin SEWER OVERCHARGE Cinema and Highland Twin Cinema, after REFUNDS TO THEATERS much discussion, it was MOVED and seconded by Directors Stallwood M 10-3-75 an--n~isch to refer the matter to the Sewer Committee to obtain verification in writ- ing from the proper City officials that the refund from the City to the District will be forthcoming, such action to be accomplish- ed by the October 28, 1975 Board Meeting. Motion carried unanimously by those Directors present. The General Manager stated that Engineer WATER TREATMENT Rowe in his study of water treatment plants PLANT STUDY - for the District has made an assessment of uses of energy at various systems, it was INSUFFICIENT WATER found that two gate valves were found open PRESSURE DATE & between the upper and intermediate systems. STERLING AVENUE One being on Date Street west of Sterling Avenue. When the gate valve was closed, it reduced the water pressure at the Aquinas High School from over 100 psi to 55 psi. Since that time Aquinas has a noticeably lower water pressure. A two inch water service serves the school facility. The facilities have grown considerably since the two inch service was installed increas- ing an overload on the size service. Engineer Rieker in his report suggested that they could tap in ahead of the valve onto the high pressure, however, this would be against District policy, unless they agreed to pay for the additional costs. Should they elect to pay for the costs it would be the most practical way to solve the problem. After considerable discussion, it was MOVED and seconded by Directors Disch and M 10-4-75 Sta--~wood that this matter be referred to the Water Committee and they come back with a recommendation at the October 28, 1975 Board Meeting. The motion carried unanimously by those Directors present. The General Manager presented a report ARBITRATION COST prepared by the Auditor re the Arbitration INFORMATION costs as requested by President Forrest to all Board Members present. Further discus- sion will be held at the October 28, 1975 Board Meeting. The General Manager indicated he had been PAINTING FIRE contacted by the Highland Chamber of Com- HYDRANTS IN DISTRICT merce through John Watson for authorization to paint all District fire hydrants red, white and blue for the bicentennial. Mr. Watson indicated that Chief Shaw of the San Bernardino Fire Department wo~ld not allow it~in the.City as~they-were extremely hard to find at night time. After discus- sion as to the action of various Districts regarding this matter, it was MOVED and seconded by Directors Disch and M 10-5-75 Staltwood that the matter be tabled'until -2- 1Q/!4/75 until we have more information. Recom- mendation to be brought back by staff at the November 10, 1975 Board Meeting. Motion carried unanimously by those Directors present. CALL AND OPENING FOR The General Manager requested authori- BIDS, TRACT 8827 zation to call for and open bids for JOHN C. HEERS installation of water mains and appur- tenances for Tract 8827, John C. Heers, Inc., Piedmont & Orange Street for November 10, 1975, 7:00 p.m. at the District Office. M 10-6-75 MOVED and seconded by Directors Stallwood and Disch that authorization to call for and open bids on Tract 8827 for water main installation and appurtenances on November 10, 1975, be given. Motion carried unanimously by those Directors present. P~ETIREMENT OF The General Manager indicated the Direct- MARJORY DORR, ors had each received a copy of resigna- ENGINEERING SECRETARY tion from Marjory Dorr, Engineering Sec- retary, to be effective Deceraber 5, 1975. He stated she had been a very loyal and compentent employee for the District. It was M 10-7-75 MOVED and seconded by Directors Disch an--~tallwood that Marjory Dorr's resigna- tion, due to retirement, be accepted as of December 5, 1975, with a Resolution being prepared and ready for presentation at the December 8, 1975, Board Meeting. Motion carried unanimously by those Directors present. AW-WA FALL CONFERENCE The General Manager stated the California SAN DIEGO, OCT. 28-31 Section AWWA Fall Conference is being held in San Diego, October 28-31, 1975. M 10-8-75 MOVED and seconded by Directors Disch and Sta--~wood that authorization not be given for any Director to attend the conference, however, authorization be given for the General Manager, or any staff member so designated by him, to attend at District expense. Motion carried by the following roll call vote: .Ayes: Directors Disch, Stallwood Noes: Director Forrest Absent: Directors Wall and Littleton The General Manager discussed and recom- mended wage adjustments and reclassifica- tion for the following employees: Steve Santini, Customer Service, 29C, $4.23 to 29D, $4.44, $773/mon, effective 10/26/75 Tony Lujan, Utility Crewman II, 27D, $4.03 to 27E, $4.23, $773/mon, effective 11/10/75 10/14/75 -3- 02479 Roy Patterson, Utility Crewman II, 27C $3.84 to 27D, $4.03/kr, effective 5/12/75 to 10/21/75; Reclassification: Production Operator, 29C $4.23/hr, effective 10/13/75 MOVED and seconded by Directors Stallwood M 10-9-75 and Disch that recommendations for wage adjustments and reclassification be made for the three employees as listed above. Motion carried by those Directors present. NEW FIELD EMPLOYEE HIRED The General Manager stated that Don Butler had been hired through Manpower, Inc. on a 90 day trial basis to work for the District field crew. Information only. DISTRICT WATER QUALITY PROBLEMS The President called upon Engineer Rieker to discuss with the Board the water quality problem the District is experiencing. Engineer Rieker presented to each of the Board Members a report of mineral analysis from the various wells within the District system and indicated that at the present time Plants 40A and 9A are above the acceptable level of State Health Department in nitrate concentrates and indicated to the Board that the nitrate concentration in these wells varies as a result of various things, such as dry season, wet season and excessive pumping within a well field. He indicated that there are various alterna- tives for solving the problem such as blending waters from other wells, that are lower in nitrates, use of imported water and purchase from San Bernardino Valley Municipal Water District and develop- ment of water treatment plants and uses of surface water. He indicated that the staff and consulting engineers have been meeting with the State Health Department represent- atives and will continue to keep the Board appraised of the problems and possible solutions. No action taken. DIRECTOR LITTLETON HOSPITALIZED The General Manager stated that Director Littleton is presently in the hospital. COMMITTEE-REASSIGNMENT The President indicated a possible need to reassign committees which involved Directors Littleton and Wall due to their illness. After discussion, it was deter- mined that if a committeeman could not attend a committee meeting, he should re- quest another Board Member to attend in his absence. PARK AND RECREATION COMMITTEE The President abolished the Park and -4- 10/14/75 0 480 Recreation Committee. There had been effort extended by the Committee, leg- al counsel had met with County Counsel and the project had been discussed with Dennis Hansberger, County Super- visor, however, it was not sustained. ACWA FALL CONVENTION The President stated the ACWA Fall Con- SAN DIEGO, DEC. 2-5, vention would be held in San Diego, 1975 December 2-5, 1975. M 10-10-75 MOVED and seconded by Directors Disch an--~tallwood that any Director or staff member designated by the General Manager be authorized to .attend~at District expense. Motion carried unanimously by those Directors present. BROCHURE COMMITTEE The President stated that Director Disch would be the alternate for the Brochure Committee in Director Little- ton's absence. The General Manager requested to be excused at this time, 9:00 p.m. WATER DESIGN FEE Auditor Hendricks advised the Board INCREASED FROM $100 that staff had made a study in design to $500 fee charges and was recommending that they be increased from $100 to $500. He explained that if a developer requests a water design, he is charged $100, if he completes the plan and proceeds with the development the money is refunded, otherwise the District retains it because of the time spent by District Engineering and Consulting Engineers working up the design. After discussion, it was M 10-11-75 MOVED and seconded by Directors Stallwood an--~isch that the water design fee of $100 be changed to $500. Motion carried unanimously by these - Directors present. RECORDS KEPT OF Director Disch requested that records TIME SPENT ON WATER of time spent on water designs be kept DESIGN from now on. The Auditor related to the Board that during a recent storm the base station antenna had been stuck by lightni~g~ He reported that much damage had been done to the radio transmitter, radio trans- mitter base station, antenna, intercom system, telephone system, warehouse building and ceiling. He indicated that the bulk of the damage was covered by in surance. However, in the case of the radio transmitter, since it is 20 years old, it could not be determined by the -5- 10,/14/75 repair company just how extensive the damage had been. Therefore, he recommended purchasing a new one for approximately $1,300.00, with whatever insurance refund we get being applied towards it. After discussion, it was MOVED and seconded by Directors Stall- M 10-12-75 wood and Disch for authorization to purchase a new base station transmitter at a cost of approximately $1,300.00, with insurance adjustment being applied towards it. Motion carried unanimously by those Directors present. The Auditor indioated that~the District PURCHASE OF 1969 dump truct had a broken engine block, DODGE DUMP TRUCK along with several other problems. The mechanic estimated a cost of $1,075.00 to repair it. He also recommended that it might be more feasible to purchase a 1969 Dodge D-700 dump truck for $3,000 than fix up the old one. After consid- erable discussion, it was MOVED and seconded by Directors Disch M 10-13-75 an--~tallwood that authorization be given to purchase the 1969 Dodge dump truck at a cost of $3,000.00. Motion carried unanimously by those Directors present. SEWER SPECIFICATIONS Engineer Rieker stated that the sewer specifications were in the final stages and would be mailed to the Directors in time for their review before the October 28, 1975 Board Meeting. COST ESTIMATE ON RETURN ENVELOPES IN- SERTED WITH DISTRICT BILLS Director Disch requested that a cost estimate be made for mailing bills out with return envelopes enclosed, with a report b~ng made by the Auditor at the October 28, 1975, Board Meeting. The meeting adjourned at 9:40 p.m. ADJOURNMENT ~ /~arbld G. Ricker~ Secretary No~m~f,/W, ~Forres%, Presldeh~ v - -6- 10/14/75