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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/28/1975 02485 EAST SAN BERNARDINO COUNTY NATER DISTRICT REGULAR BOARD MEETING OCTOBER 28, 1975 MINUTES The meeting was called to order at 7:00 p.m., President Norman Forrest leading the flag salute to the American flag. PRESENT: President Norman W. Forrest, Directors: Philip A. Disch, John W. Littleton, R. E. Stallwood, O.A. Wall ABSENT: None STAFF PRESENT: Howard H. Hendricks, Auditor-Treasurer-Acting Secretary; Bonnie Eastwood, Recording Secretary PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, CM Engineer- ing GUESTS: Harold Hooker, Dick Freeman, H.B. Knowlton, Neil Baker, Jim Fiscalini MINUTES Director Stallwood indicated he would like the Minutes of October 14, ~1975, re the Park & Recreation Committee to reflect that there had been work done by the Co~ittee, that legal counsel had met with the County Counsel and the project had been discussed with Dennis Hansberger, County Supervisor. That although effort had been extended, it was not sustained. MOVED and seconded by Directors Stallwood M 10-17-75 and Disch that the October 14, 1975, Minutes be approved as corrected and the October 20, 1975, Minutes be approved as submitted. The President recognized the presence of REQUEST FOR DISTRICT property owners from Holly Circle Drive who SEWER SERVICE - HOLLY were experiencing problems with their sewer CIRCLE DRIVE systems. Mr. Knowlton stated that all but one of the property owners had signed a petition which had been submitted to the Directors to have sewer service provided by the District to them. After a discussion on procedure and the extent of the problem, it was MOVED and seconded by Directors Disch and M 10-18-75 Wall that the Holly Circle Drive petition for sewer services be referred to the staff and consulting engineers to make a feasibility and cost study for the area. The report to be brought back to the November 10, 1975, Board Meeting. The President recognized the presence of TRACT 9077, NEAL BAKER, Neal Baker, Developer, Tract 9077, as well DEVELOPER, REQUEST FOR as Jim Fiscalini, who had requested they be COST ESTIMATE 10/28/75 02486 permitted to appeal the Board's decision regarding both water and sewer service for the Tract. Mr. Fiscalini spoke in behalf of Mr. Baker. He stated that Mr. Baker had a number of parcels in escrow that would be served from the lines the District is proposing and they felt it unfair that he should have to advance money for an extension of the water main to Tract 9077, as well as enter into a refund agreement, in view of the fact he would be developing the property; and, therefore, in a sense would be paying him- self. In addition, Southern California Water Company already has lines adjacent to his Tract. Mr. Fiscalini also stated that the District had previously brought lines up to the Tract of the developer without additional costs and could not see why the District was changing their policy. Questions were also raised con- cerning the quotations given Mr. Baker for Tract 9077 for the installation of water lines and appurtenances, since after reviewing the costs they felt they could install the lines far cheaper than the cost the District was quoting. Ex- planations were given Mr. Baker and Mr. Fiscalini that 1) the District has made provisions by installation of adequate transmission lines to serve this entire area with water both now and in the future; 2) the District has previously served agricultural water to the land that Mr. Baker is developing; and 3) an explanation was given concerning the quotation and how the District arrives at its main extension costs. The re- funds for this main extension, which is out of sequence, actually is paid for in part by the main extensions that will be paid for by the properties served in between the existing point at LaPraix and Tract 9077. The letter that Mr. Baker referred to was written by the General Manager which indicated only the amounts that would have to be advanced and not the method of refund. It was pointed out the reason the procedure and method had not been determined was because it was known whether Mr. Baker was going to proceed and this is the next phase in proceeding with this type of arrangement. After further discussion, Mr. Baker in- dicated that he was now in a position to proceed with this Tract and requested the Board to determine how the refund for both sewer and water would be dispensed. It w~s, therefore, M 10-19-75 MOVED and seconded by Directors Stallwood and Tisch that authorization be made for staff, legal counsel and the engineering staff to determine the costs and method of a refund agreement, in accordance with the discussion before the Board with Mr. Baker. The motion carried unanimously. 10/28/75 -2- 024S? SEWER OVERCHARGE REFUND - HIGHLAND TWIN CINEMA AND FAMILY TWIN CINEMA It was reported by the President that a letter had been written to the Mayor and Common Council, as well as the Water Commissioner, re the sewer refund for the Highland Twin Cinema and Family Twin Cinema theaters, and since a reply had not been received to date no action could be taken. Chairman Forrest of the Water Committee WATER PRESSURE PROBLEM reported that the Committee had met and AQUINAS HIGH SCHOOL discussed the water pressure problem at Aquinas High School and recommended the following: that the service relocation as quoted the school, be authorized and if the City of San Bernardino elects to install either of the two services quoted to serve all of the parcel north of the railroad tracks, that the existing con- nection line between the property north of the railroad tracts, as well as south be severed and the City's new service would serve the north parcel while the two inch newly relocated services to the school would serve the south parcel. This would take place when we receive word from Father Devine to proceed. After dis- cussion, it was MOVED and seconded by Directors Wall and Littleton to accept ~he recommendation of the Water Committee as stated above. The motion carried unanimously. The President requested Dick Rieker of REPORT ON PLUTO-DUNKIRK CM Engineering to make his report on AREA - TRACT 4789 Tract 4789, the Pluto-Dunkirk area for sewer service, as the Board had authoriz- ed such cost and feasibility study at a previous Board Meeting. Mr. Rieker gave each Board Member a copy of the study and a map. He indicated there were three alternative routes that could be considered. After discussing all three alternatives with the Board, he stated that No. 3 would be the most economical at a cost of $66,090.00. The in-tract service would cost $101,070.00 or a total of $179,000.00 to provide that tract with sewer service. The District would realize from $75,000.00 to $80,000.00 in connection fees presently. No action taken, information only. The Auditor presented Annexation 1975-5, ANNEXATION 1975-5 including the Notice of Negative Dectara- RESOLUTION 1975.45 tion of the Environmental Review Board ROY H. & KATHY LINEBERRY for Roy H. and Kathy Lineberry, 7030 Perris Hill Road, San Bernardino, for sewer service. MOVED and seconded by Directors Stall- wood and Littleton for adoption of Resolution 1975.45: -3- 10/28/75 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXA- TIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXEC. (For full text, see Resolution file) Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton, Stallwood, Wall Noes: None Motion carried unanimously RESOLUTION 1975.46 The Auditor presented Annexation ANNEXATION 1975-6 1975-6, including the Notice of Nega- FINAL - ANDERSON AND tive Declaration of the Environmental BARBARA DICKEY Review Board for Anderson and Barbara Dickey, 7057 Perris Hill Road, San Bernardino, for sewer service. MOVED and seconded by Directors Stallwood and Littleton for adoption of Resolution 1975.46: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXA- TIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. (For full text, see Resolution file) Roll Call Vote: Ayes: Directors Disch, Forrest, Little- ton, Stallwood, Wall Noes: None Motion carried unanimously. RESOLUTION 1975.47 The Auditor presented Annexation ANNEXATION 1975-7 1975-7, including the Notice of FINAL - TOM AND MARIE Negative Declaration of ~the Environ- FELES mental Review Board for Tom and Marie Feles, 25050 East Third Street, San Bernardino, for sewer service. MOVED and seconded by Directors Stall- wood and Littleton for adoption of Resolution 1975.47: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXA- TIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. (For full text, see Resolution file) Roll Call Vote: Ayes: Directors Disch, Forrest, Little- ton, Stallwood, Wall 10/28/75 Noes: None 02489 Motion carried unanimously. The Auditor indicated that revision REVISION OF DISTRICT of the Standard Requirements for the SEWER SPECIFICATIONS Design and Processing of Sanitary Sewer Plans and Standard Specifica- tions for the Furnishing of Materials and the Construction of Sanitary Sewers had been completed by the consulting engineers, with the help of legal counsel and staff. Mr. Rieker stated there had been three basic changes, 1) the inclusion of PVC plastic pipe being permissible for use; 2) up- dating of all standards to current codes; and, 3) changes in fee charges. After discussion, it was MOVED and seconded by Directors Little- ton and Stallwood that the revised sewer specifications be approved as submitted by the consulting engineers. The motion carried unanimously. The Auditor indicated that John C. RESCHEDULING OF BID Heers, developer of Tract 8827, had re- OPENING - TRACT 8827 quested that the bid opening scheduled JOHN C. HEERS, DEVELOPER for Nov. 10 be re-scheduled for Nov. 24, 1975, due to delays in the project. MOVED and seconded by Directors Disch and Wall that the bid opening for Tract 8827 for water main and appurtenances installation be rescheduled for November 24, 1975. Motion carried unanimously. The Auditor indicated that George E. SEWER SERVICE REQUEST Williams, 2634 Pacific, San Bernardino GEORGE E. WILLIAMS had requested permission to connect to 2634 PACIFIC, S.B. the District prior to annexation. He has paid annexation and connection fees. MOVED and seconded by Directors Disch and Wall that Mr. Williams' request be granted. Motion carried unanimously. The Auditor indicated the District had DONALD DUKESHIRE received an invitation to attend an EAGLE SCOUT AWARD Eagle Scout ceremony in.honor of Donald Dukeshire, who would be receiving his Eagle Scout Award. He had painted several District fire hydrants to earn a merit badge in preparation for this award. After discussion, it was .... ~ MOVED and seconded by Directors Disch. and Littleton that the President direct a letter to Donald Dukeshire congratu- lating him on the fact he has acquired the Eagle Scout rank. Motion carried unanimously. The Auditor reported as previously re- COST OF RETURN ENVELOPES quested on the cost of inserting envelopes WITH MONTHLY BILLINGS for payment of bills by customers. He -5- 10/28/75 02490 stated it would cost the District an additional $7,600.00 per year to supply customers with envelopes in which tkey could return their payments. Information only, no action taken. FINANCIAL STATEMENTS The Auditor submitted the financial JULY & AUGUST statements for July and August for information only. No action taken. CHECKS FOR OCTOBER The following checks were submitted for approval: Payroll - 538 - 598 16,124.34 General - 2361 - 2503 290,922.27 Total $ 307,046.61 MOVED and seconded by Directors Stall- wood and Disch that bills be approved as submitted. Motion carried unanimously. REHIRING OF FORMER EMPLOYEE The Auditor indicated that the General Manager had rehired May Kinzer to re- place Marjory Dorr as Stenographer in Engineering. Starting date will be November 10, 1975. BROCHURE MAILING The President stated he would like it a matter of record that the Board had approved at the February 5, 1975, Board Meeting brochures were to be mailed to District customers quarter- ly. At the February 11, 1975, meeting a correction was made and they were to be mailed in April and October. The October mailing would include the financial figures for each year, as that is when the audit is completed. Information only. ADJOURNMENT The meeting adjourned at 9:10 p.m. ~~ow~ard RE. H~n~ick~, ~_ Acting-Secretary VN~r~r~a~ pbrre~t, Preski~ent ' v -6- 10/28/75