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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/10/1975 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 10, 1975 MINUTES The meeting was called to order at 7:00 p.m., President Norman W. Forrest lead- ing the flag salute to the American flag. PRESENT: President Norman W. Forrest, Directors: Philip A. Disch, John W. Littleton, R. E. Stallwood, O.A. Wall ABSENT: None STAFF PRESENT: Harold G. Rickert, Gen- eral Manager-Secretary; Bonnie East- wood, Recording Secretary PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Joseph A. Rowe, Con- sulting Engineer GUESTS: Dennis Johnson MINUTES Minutes of October 28, 1975, meeting were approved as submitted. The General Manager stated the sewer FEASIBILITY AND COST feasibility and cost study report for STUDY - HOLLY CIRCLE Holly Circle Drive had been authorized DRIVE by the Board at the October 28 Board Meeting and the consulting engineers were prepared to present the results of the study. The consulting engineer reviewed several alternative routes and the costs of extension to serve Holly Circle Drive. He provided cost estimates and explained the high costs were due to the houses in this area being built on a hill, were not laid out like a typical flat land sub- division and also their location on a hill side caused some to have adverse grade problems and others to be below grade level requiring the homeowners to main- tain their own lift station. He pointed out why it would be extremely expensive and difficult to install sewers in this area. After considerable discussion of the problems and cost of installation, it was M/S/C (Disch - Wall) that the matter M 11-2-75 be tabled until a cost breakdown for each property owner in the area could be worked up by the consulting engineers. That such property owners be notified that another presentation explaining the difficulties and costs will be made December 8, 1975, and the District invite them to attend this meeting so they might voice their opinions on the matter. -1- 11/10/75 02492 WATER TP~EATMENT PLANT President Forrest indicated he felt AND WATER QUALITY this matter should be tabled until PROBLEM REPORT - ROWE later in December when the new Board Members would be present to hear the presentation. After further discus- sion on the matter, it was M 11-2-75 M/S/C (Disch - Littleton) that the report be postponed until the Dec- ember 8, 1975, Board Meeting. The President to address letters to the State and Federal representatives and senators explaining our water problems, lack of funds and the need for a treatment plant. Also, request- ing a meeting be set up with them to meet with District Board Members, staff and consultants, at their con- venience, preferably before the first of the year to discuss these items. CORRESPONDENCE TO SECRETARY OF COMMERCE RE ENERGY CONSERVATION The General Manager reviewed a letter sent to the Secretary of Commerce re Energy Conservation on behalf of the District by Dick Rieker, Consulting Engineer. Board Members received a copy of same. Information only, no action taken. The General Manager presented Annexa- RESOLUTION 1975.48 tion 1975-8, including the Notice of ANNEXATION 1975-8 Negative Declaration of the Environ- FINAL - VERNON L./ mental Review Board for Vernon & DOROTHY FRANKS Dorothy Franks, 7061 Perris Hill Rd. San Bernardino, for sewer service only. He recommended adoption of Resolution 1975.48. M 11-3-75 M/S/C (Littleton-Wall) for adop- tion of Resolution 1975.48. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXA- TIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXA- TION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. (For full text, see Resolution File). ROLL CALL VOTE: Ayes: Directors Disch, Forrest, Littleton, Stallwood, Wall Noes: None The~eneral Manager discussed and EMPLOYEE STEP INCREASE recommended the following step in- ALFRED VALENZUELA crease for Alfred Valenzuela, Gard- ner, from 26B, $3.49/$607/month to $3.66/$637/month, effective December 8, 1975. -2- 11/10/75 02493 M/S/C (Disch - Wall) that the step increase for Alfred Valenzuela, Gard- ner, be granted as recommended by the General Manager. The General Manager indicated that he SEWER SERVICE AVAIL- had received a letter from Mr. West re ABILITY ON WHITLOCK immediate sewer service to his rental, STREET - MRS. HEMMINGER 7933 Whitlock. He had also received a telephone call from Mrs. Hemminger, who is selling a house, 7949 Whitlock, located next door to Mr. West, request- ing a letter stating there is no sewer service available at that location. The General Manager displayed a map on the view screen indicating the lots and potential sewer connections on Whitlock. Consulting Engineer Rowe presented a map and cost study for sewer extension to the area. He stated it would cost $4,000.00 to extend the sewer 240 feet for three customers on Whitlock. There was a discussion as to whether or not the District's present policy to extend sewer lines at District ex"pense from surplus sewer funds when it was deter- mined economically feasible should be used or whether the property owners should pay the cost of extending the sewer lines. After considerable discussion on extending the sewer lines for Mr. West and Mrs. Hemminger's re- quest, it was M/S/C (Wall - Disch) that the mat- M 11-5-75 ter be referred to the Sewer Committee to study the sewer extension policy and present a recommendation to the Board at a future Board Meeting. The Board then directed the General Manager to write Mrs. Hemminger stating that at the present time sewer service is not available for the property on Whitlock Street, however, there is the possibility in the future it will be available. CORRESPONDENCE FROM ATTORNEY FARRELL AND GREEN RE ARBITRATION AWARD The General Manager indicated Directors had received copies of letters received from Attorney Farrell and Attorney Green re the Arbitration Award, Sewer Line Ex- tension, City Charter Irregularities, Sections 144 & 149 which the Board had directed be written. Letters were self- explanatory. No discussion or action taken. SEWER REFUNDS ON OVERCHARGE - FAMILY TWIN CINEMA AND HIGHLAND TWIN CINEMA The General Manager indicated a letter had been written and sent to the Mayor and Common Council, re the request for sewer refund to the Highland Twin Cinema and Family Twin Cinema and the overpayment to the City by the District. He stated he had talked with the City Administrator's Office and they indicated that Mr. Julian had prepared a memo and it had been directed to the Mayor and Common Council recommend- ing a refund be credited to the East San Bernardino County Water District, in the -3- 11/10/75 0 494 amount of $2,760.55 for the period May 12, 1973 to September 14, 1975. Written confirmation should be forth- coming shortly. He stated Mr. Hank Plotkins of the Family Twin Theater had called and stated he had talked with Mayor Holcomb who also indicat- ed there would be no problems. No action taken, information only. NOTIFICATION FROM CITY OF SAN BERNAR- DINO OF POSSIBLE SEWER RATE INCREASE The General Manager stated letters had been sent to the Mayor and Com- mon Council and Board of Water Com- missioners re notification of hear- ings on sewer rate increases for the City. A copy of a letter received from the Water Department had been forwarded to each Director, in which it was stated our request would be honored. No action, information only. EMPLOYEE SERVICE The General Manager indicated there AWARD PINS are five employees eligible to re- ceive service award pins this year, which would be awarded at the Christ- mas breakfast. Authorization was requested to purchase service award pins. M 11-6-75 M/S/C (Stallwood - Wall) that authorization be given to purchase service award pins for eligible employees. RESOLUTION 1975.49 The General Manager presented Annex- ANNEXATION 1975-11 ation 1975-11, Thomas B & Ruby N. THOMAS B & RUBY N Fergen, 25082 Baseline, San Bernar- FERGEN dino for sewer service. M 11-7-75 M/S/C ( Wall - Littleton) for adoption of Resolution 1975.49: RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY ANNEXATION 1975-11: (For full text, see Resolution File) Roll Call Vote: Ayes: Disch, Littleton, Forrest, Stallwood, Wall Noes: None FINANCING SPECIAL Director Wall stated that there would DISTRICTS PROGRAM be a Financing Special Districts SAN DIEGO, DEC. 5-6, 1975 Program, December 5-6,1975, in San Di~go sponsored by the CSDA. He ~n~ dica~ed.that he felt it wout~ be worthwhile to attend.' M 11-8-75 M/S/C (Wall - Stallwood) that any member of the Board or staff that plans to attend the ACWA Conference, -4- 11/10/75 also be authorized ~o attend the Financing Special Districts PrOgram at District expense. DONALD DUKESHIRE - EAGLE SCOUT CEREMONY The President indicated he and the General Manager had received a thank you note from Eagle Scout, Donald Dukeshire, for attending his Eagle Scout Ceremony. Mr. Forrest stated that he was very proud to be an Eagle Scout himself and to have been present and heard again all of the Eagle Scout qualities. No action, information only. AWWA CONVENTION REPORT The General Manager stated that he and Duncan Parkes, District Engineering staff member, had attended the AW-WA Con- vention in San Diego on October 23, 1975, for three days. He stated the AWWA had changed their format on this conference by not having parallel sessions. They reported the conference to be very in- teresting, worthwhile and informative. The General Manager has requested a paper presented by John Lauten, General Manager of the Metropolitan Water Company on Energy for Water and has since received it, which he will forward to the Direct- ors. Information only, no action taken. PERRIS HILL PROPERTY OWNER REPORT Attorney Farrell stated that he had been told the property owners on Perris Hill were very pleased with the District's service since it had been taken over. Information only. ABSENCE OF MR. GERALD STOOPS The President announced that Mr. Stoops was unable to attend the Board Meeting this date as he was speaking at a Con- servation Meeting in Los Angeles. He was also receiving a State award on con- servation. SPECIAL MEETING - NOVEMBER 28, 1975 The President stated that a Special Meet- ing will be held on November 28, 1975, at 11:45 a.m. The purpose of the meeting will be to swear in the newly elected directors, as well as reorganization of officers and skaff. He suggested.all Board Members, be notified hy mait~.~ ~He also suggested the following information be provided the new directors: 1) 1975-76 Water and Sewer Budgets; 2) Joint Powers Agreement with the City of San Bernardino -5- 11/10/75 0Z496 along with the recent award; 3) 1974-75 Audit report by Eadie & Payne; 4) Copy of employee master list, updated to include the latest salary increase, date employed and annual salary; 5) IBM sheet listing names and addresses of employees; 6) notice listing regular Board Meeting dates, places, times, etc.; 7) Copy of agenda along with all pertinent information; and 8) ACWA Convention information, as well as Special Districts Financing Confer- ence. CONDOLENCE LETTER TO The General Manager indicated that HOWARD H. HENDRICKS Howard Hendricks' father had passed away on Saturday. M 11-9-75 M/S/C (Littleton - Wall) that the General Manager be authorized to write a letter of condolence to Howard Hendricks and family. RESOLUTIONS OF APPRECIATION President Forrest suggested that FOR DIRECTORS LITTLETON AND resolutions of appreciation be pre- STALLWOOD pared to Directors Littleton and Stallwood. M 11-10-75 M/S/C (Disch - Wall) that resolu- tions be prepared for Directors John W. Littleton and R. E. Stall- wood for their past services by the Noven%ber 24, 1975 Board Meeting. TOUR OF FACILITIES FOR The President suggested that Mr. NEWLY ELECTED DIRECTORS Stoops and Mr. Johnson be invited to the District Office for familiari- zation of the operations, as well as taking them on a field trip, on November 28, 1975. RESPONSIBILITY OF DISTRICT Mr. Johnson stated he had attended M3~JOR DISASTER IN FOOTHILLS a meeting with the Board of Super- visors and he had asked the question to what extent the District would be responsible in case of a major disaster in the development being proposed in the foothills area in East Highlands should the District provide sewer and water service. County Council did not answer the question, therefore, he stated he would ask the question of Attorney Farrell, District Counsel. Me~~journed at 8:40 p.m. ~r6~ G. Rickert, Secretary V' - v- Nor~--an W~ Fo~est, Presi~nt -6- 11/10/75