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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/24/1975 02497 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 24 , 1975 MINUTES The meeting was called to order by President Norman W. Forrest at 7:00 p.m. and bid presentation time declared closed. The President led the salute to the American flag. PRESENT: President Norman W. Forrest, Directors: Philip A. Disch, John W. Littleton, R.E. Stallwood, O.A. Wall ABSENT: None STAFF PRESENT: Harold G. Rickert, General Manager-Secretary; Howard H. Hendricks, Auditor-Treasurer; Duncan Parkes, District Engineering Dept.; Bonnie Eastwood, Recording Secretary PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Don Hawles, Consulting Engineer OTHER GUESTS: Gerald Stoops, Dennis Johnson, Warner Hodgdon and several contractors who had submitted bids. MINUTES Minutes of the November 10, 1975, Board Meeting were approved as submitted. The Secretary opened and read the Bid BID OPENING - TRACT proposals for the Installation of Water 8827 - JOHN C. HEERS Mains within Tract 8827. All bids in- DEVELOPER cluded the required 10% bid bonds and read as follows: Ace Pipeline Construction 9,468.00 H. Reese Cockrum & Son 40,014.00 Hawker Construction Co. 22,582.50 El-Co Contractors, Inc. 9,680.00 Coughlin Company 14,396.20 AAA Construction Co. 10,711.50 City Construction Co. 16,180.00 M/S/C (Wall - Disch) that bids be turned M 11-11-75 over to the Engineers for review and recom- mendation. Don Hawles, Consulting Engineer, stated ACE PIPELINE CONSTRUC- all proposals reviewed by the Engineers TION, INC. AWARDED were correct and recommended acceptance CONTRACT - LOW BID of the low bid of Ace Pipeline Construction Inc. for $9,468.00, subject to approval of legal counsel. M/S/C (Wall - Disch) that the bid be M 11-12-75 awarded to Ace Pipeline Construction, Inc. on their bid of $9,468.00 for In- stallation of Water Mains and Appurten- ances within Tract 8827, subject to legal counsel approval. Also, the District will hold the other two lowest bids until the Agreement is signed. -1- 11/24/75 0249S PRESENTATION OF President Forrest presented plaques PLAQUES TO DIRECTORS to both Mr. Raymond E. Stallwood LITTLETON AND STALLWOOD and John W. Littleton on behalf of the District. He expressed his appreciation for the time and effort the Directors have spent for the betterment of the District. The other Directors and the General Man- ager expressed their appreciation and pleasure in working with the Direct- ors during their tenure as Directors. Mr. Stallwood and Mr. Littleton stated it had been a pleasure working with the Board and staff members. RESOLUTION 1975.50 The Secretary presented Resolution RECOGNITION OF RAYMOND 1975.50 in recognition of Raymond E. STALLWOOD'S SERVICE E. Stallwood's service as a Director AS A DIRECTOR of the East San Bernardino County Water District for the Directors's signatures. M 11-13-75 M/S/C (Wall - Disch) that Resolu- tion 1975.50 be adopted. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT IN RECOGNITION OF RAYMOND E. STALL- WOOD'S SERVICE AS DIRECTOR OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT (For full text, see Resolution file) Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton, Wall Noes: None Abstain: Director Stallwood RESOLUTION 1975.51 The Secretary presented Resolution RECOGNITION OF JOHN W. 1975.51 in recognition of John W. LITTLETON'S SERVICE Littleton's service as a Director AS A DIRECTOR of the East San Bernardino County Water District for the Director's signatures. M 11-14-75 M/S/C (Disch - Wall) for adoption of Resolution 1975.51: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT IN RECOGNITION OF JOHN W. LITTLETON'S SERVICE AS A DIRECTOR OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT (For full text, see Resolution file) Roll Call Vote: Ayes: Directors Disch, Forrest, Stallwood, Wall Noes: None Abstain: Director Littleton 11/24/75 -2- 02499 The Secretary presented Resolution RESOLUTION 1975.52 1975.52 Commending Marjory Dorr for COMMENDATION OF her performance as stenographer for MARJORY L. DORR - the District for adoption upon her RETIREMENT retirement. M/S/C (Littleton- Stallwood) that M 11-15-75 Resolution 1975.52 be adopted: RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT COMMENDING MARJORY L. DORR FOR HER PERFORMANCE AS STENO- GRAPHER FOR THE EAST SAN BERNARDINO COUNTY WATER DISTRICT. (For full text, see ResolutiQn file) Roll Call Vote: Ayes; Directors Disch, Forrest, Littleton, Stallwood, Wall Noes: None ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS NOMINATION & ELECTION RESULTS Directors were mailed a list of the Association of San Bernardino County Special District's nomination and elec- tion results per President Forrest's request. Information only, no action. The Secretary indicated that each Board DECLARATION OF ELECTED member had received a copy of the CANDIDATES AND VERIFICA- Declaration of elected candidates and TION OF BALLOTS verification of ballots on the General Election of November 4, 1975, from the Registrar of Voters and indicated that it was necessary action be taken to declare the two elected candidates who received the highest number of votes cast for the candidates. Dennis Johnson 954 Gerald Stoops 638 John Littleton 618 Raymond Stallwood 490 Roy H. Newlin 227 Robert J. Hawk 202 The precints were listed as follows: STALLWOOD STOOPS JOHNSON LITTLETON NEWLIN HAWK Spec No. 40 15 9 14 15 10 7 Spec No 41 16 18 45 20 ~ 12 Spec No 42 29 33 72 37 11 14 Spec No 43 36 46 71 54 21 18 Spec NO 44 31 38 45 38 6 19 Spec No 45 46 27 70 118 8 11 Spec No 46 24 31 43 32 14 11 Spec No 47 22 7 23 26 15 9 Spec No 48 51 62 74 48 20 17 Spec No 49 65 96 67 46 21 5 Spec No 50 21 41 50 16 8 8 Spec No 51 12 27 36 21 10 12 Spec. No 52 21 38 82 33 16 18 Spec. No 53 24 35 62 28 8 8 Spec. No 54 35 37 65 32 15 11 Spec. No 55 12 37 73 19 11 7 Spec. No 56 12 38 37 16 11 3 Absentees 18 18 25 19 11 12 Total 490 638 954 618 227 202 -3- 11/24/75 0 590 M 11-16-75 M/S/C (Stallwood - Wall) that candidates Dennis Johnson and Gerald W. Stoops be declared elected to the Board of Directors to officially take office at noon on Friday, November 28, 1975, in accordance with the Election Code. Director Stallwood asked to be excused from the meeting at 7:30 p.m. CORRESPONDENCE FROM WILLIAM WEST RE SEWER ON WHITLOCK ... A copy of Mr. West's letter was pro- vided each Director. The General Manager indicated that the matter had been turned over to the Sewer Com- mittee to study this problem and re- port back at the December 8, 1975, Board Meeting. Information only, no action taken. CREDIT FROM CITY FOR Correspondence from the City Water SEWER OVERCHARGE AT Department had been received author- HIGHLAND TWIN CINEMA izing a credit in the amount of AND FAMILY TWIN CINEMA $2,760.55 to the District as reim- bursement for overcharges paid by the Highland Twin and Family Twin Cinemas during the period May 12, 1973 through September 14, 1975. Authorization was requested for refund to the legal parties of the theaters with the de- termination being made by legal counsel. M 11-17-75 M/S/C (Disch - Wall) that a refund ~ be made to properly identified legal parties subject to District legal counsel's approval for the overcharges made for monthly sewer service charges at the Highland Twin Cinema and Family Twin Cinema. MEETING WITH SBVMWD As previously reported the well at AND USGS RE NITRATE Plant 40A is producing levels of PROBLEMS nitrate in excess of allowable stand- ards of the E.P.A. and State Health Department. San Bernardino Valley Municipal Water Department is conduct- ing a study on this problem within the general area and it was requested by the staff that it be extended to north of the Santa Aha River, primarily because nitrates are found in this area due to fertilizers used in highly concentrated citrus grove operations. San Bernardino Valley Municipal Water Department has requested a meeting with the District representatives along with Consulting Engineer Rowe and the USGS to further investigate District ~ nitrate problems at Plant 40A where we have been experiencing higher levels for the past six to eight months. Said meeting would be held December 3, 1975, at 10:00 a.m. -4- 11/24/75 M/S/C (Wall - Littleton) that author- M 11-18-75 ization for the General Manager, Consult- ing Engineer and a Board Member attend the meeting on December 3, 1975, with SBVMWD and the USGS re the District% nitrate problem. The General Manager indicated that a TRACT 9077, NEAL BAKER letter had been received from Neal Baker, INC. PROCEEDING Inc., stating they were proceeding with Tract 9077. M/S/C (Disch - Wall) that staff and M 11-18-75 legal counsel proceed with preparation of a refund agreement with Neal Baker, Inc. on Tract 9077, subject to Mr. Baker understanding the refund agreement completely. FINANCIAL STATEMENTS' The General Manager stated that in the future all financial statements will show revenues and expenditures compared to the current budget. The Auditor reviewed the statement with the Board. NO action, information only. DEL ROSA MUTUAL WELL LOTS The General Manager stated the Del Rosa Mutual Water Company well lot on Park- side and Parkdale sold for $22,143.93 net. It was indicated that the District owns 85% of Del Rosa Mutual Well Company. It was recommended that the District's portion of the money be used to purchase the Del Rosa Mutual Well Company well, pumping equipment and well site, which is relatively new and located at Park and 30th Street. Information only, no action taken. CHECK APPROVAL General 2504 - 2647 $143,935.51 Payroll 599 - 658 16,146.97 $160,082.48 M/S/C (Wall - Disch) that payment of M 11-20-75 checks be approved as submitted. DISTRICT CHRISTMAS PARTY It was determined that the District Christmas Party would be held December 18, 1975, at the Elks Club for all employees and their spouses or guest. M/S/C (Wall - Disch) that the M 11-21-75 District contribute the same amount of money they had in the past towards this affair, approximately $100.00. The President indicated that the two MEETING WITH MAYOR new board members had expressed a desire AND COMMON COUNCIL -5- 11/24~75 02592 to meet with the Mayor and Common Council, therefore, he had made arranqements to meet with them December 11, 1975, at 6:00 p.m. at the Mediterranean Restaurant. After discussion as to who would pay for the dinner, it was M/S/C (Wall - Disch) that the District would be host for said meeting with the Mayor and Common Council on December 11, 1975; that the Secretary write a letter to the Mayor and Common Council advis- ing them the District will be host. WARNER HODGDON RE The President acknowledged the ACQUISITION OF DEL presence of Warner Hodgdon. Mr. ROSA MUTUAL WATER Hodgdon indicated he would like to COMPANY AND REPLACEMENT read a letter he had written to the OF SLIDING GATE District concerning acquisition of Del Rosa Mutual Water Company and replacement of the sliding gate at Del Rosa Mutual Water Company intake. He stated the intake sliding gate had been replaced per instructions of the District. He also inquired as to whether the District was in a position to sell Del Rosa Mutual Water Company at this time. After a discussion with the Board and Mr. Hodgdon, re the Del Rosa Mutual Water Company, it was M/S/C (Disch - Wall) that the matter be referred to the new Water Committee for a recommendation to the Board as to whether or not to sell Del Rosa Mutual Water Company to Warner Hodgdon. DICK RIEKER - DISTRICT WATER TREAT- MENT PLANT The General Manager stated that he had received a call from Dick Rieker CM Engineering, indicating that he had received a call from the office of Secretary of Commerce, Washington D.C., Bob Jackson, regarding the District's unique position of surface water and building of a water treat- ment plant and saving of electrical energy with the use of surface water, instead of ground water for domestic purposes for the District. He stated the Department of Commerce does not have any grants available at this time. He suggested the District call Mr. Wilford Marshall of the Economic Development Administration in Los Angeles and tell him Mr. Jackson had referred the District to him. He suggested that the Economic Develop- ment Administration in Los Angeles does have funds available for both sewer and water facilities for critical areas for work such as San Bernardino. -6- 11/24/75 02593 He indicated the District should work as quickly as possible and take any action we can through our local United States represent- atives. Mr. Hodgdon indicated he would be happy to help in any way he could, since he is familiar with the problems and has worked directly with Mr. Wilford Marshall of Los Angeles. After considerable discussion, it was M/S/C (Disch - Wall) that the District staff proceed immediately to contact the representative in Los Angeles to see what can be done. SPECIAL MEETING - NOVEMBER 28, 1975 The President stated a Special Meeting would be held November 28, 1975 at 11:45 a.m. for administration of oath to newly elected directors and reorgan- ization of the Board. He also indicat- ed a tour of the District was to be arranged. Meeting adjourned at 8:30 p.m. Ha~ol~ G. Ric~ery Sdcrelary Norf~ag( ~. ~F0r~est,-Pre~n~t ' -7- 11/24/75