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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/08/1975 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING DECEMBER 8, 1975 MINUTES The meeting was called to order at 7:00 p.m., President Philip A. Disch leading the flag salute to the American flag. PRESENT: President Philip A. Disch, DIRECTORS: Norman Forrest, Dennis Johnson, Gerald Stoops, O.A. Wall ABSENT: None STAFF PRESENT: Howard H. Hendricks, Auditor-Treasurer; Bonnie Eastwood, Secretary; Duncan Parkes, Engineer- ing Staff PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consult- ing Engineer GUESTS: John Stubblefield, Arnold Stubblefield MINUTES Director Forrest indicated that the November 24, 1975, minutes referring to Del Rosa Mutual Well Company should reflect the name of the person purch- asing the lot and the name of the real estate broker, if any, that hand- led the sale. However, it appears that it would be necessary to contact the Directors of the Board of the Del Rosa Mutual Water Company to determine if such information is available. In the Noveraber 28, 1975, minutes, Mr. Forrest indicated the minutes should reflect that the General Manager, Auditor and Secretary would serve at the pleasure of the Board re their term of service. Also pertinent sections of Ordinance 290 should be amended to indicate the change of Secretary with the appoint- ment effective November 28, 1975. The Minutes were then approved as corrected. The President stated he would appoint the Committees at this time. He in- dicated the General Manager should be on each Committee since it is his job to direct the District. If he finds he needs assistance with these com- mittees from the staff, he can request same. BROCHURE COMMITTEE: Norman Forrest, Chairman, General Manager -1- 12/8~75 0 S09 PERSONNEL COFiMITTEE: Norman Forrest, Chairman; Philip Disch, General Manager SEWER COMMITTEE: Gerald Stoops, Chair- man, Dennis Johnson, General Manager WATER COMMITTEE: Dennis Johnson, Chair- man; Gerald Stoops, General Manager LEGISLATIVE COMMITTEE: Art Wall, Chair- man, Philip Disch, General Manager As other Committees are needed they will be appointed. EXECUTIVE SESSION An Executive Session was called at 7:10 p.m. for discussion of personnel. The Board reconvened at 7:30 p.m. The President acknowledged Dick Rieker, TRACTS 9058 and 9059 consulting engineer, and requested he STUBBLEFIELD -REQUEST present his report on Tracts 9058 and FOR WATER 9059 (Stubblefield Tracts) to the Board. Mr. Rieker stated there were two points to consider: 1) what the costs will be for the Developer; and 2) the best way to provide water service to the subdivisions. After a lengthy discussion, he suggested three alternatives: 1) the pipeline could be put in an existing roadway (Seine Street), this, ~wever, would be expensive to maintain due to the steep grade up the mountain and problems with erosion could occur due to rain fall; 2) the use of Mr. Stubblefield's tank reservoir at the 1820 foot elevation ; and 3) use of a hydra- matic system, which the consulting engineer stated would be very expensive. After con- siderable discussion concerning the reservoir, maintainance of the road, costs of the various alternatives and othe~ problems involved in water service, it was M/S/C (Forrest - Johnson) that the request for water service to Tracts 9058 and 9059 (Stubblefield) be referred to the Water Committee and Finance Committee to study the alternatives given and bring back a report and recommendation at the January 12, 1976 Board Meeting. M/S/C (Forrest - Johnson) that the District Secretary furnish all written documents re policy between Mr. Stubble- field and the District on Stubblefield developments in that area to Directors. M/S/C (Johnson - Stoops) that any document in relation to service above the 1690 foot elevation level be made available to Board Members. M/S/C (Forrest - Wall) that staff, Attorney Farrell and consulting engineers prepare cost information for Mr. Stubble- field on Tract 9058 within seven days. -2- 12/8/75 025 0 The President referred the report on WATER TREATMAENT PLANT the Water Treatment Plant to Consult- PROPOSAL REPORT ing Engineer Rieker. Engineer Rieker handed out to all present a Table of Contents from the Report for tke Directors to study. After a short discussion, it was M/S/C (Forrest - Stoops) that the report on the Water Treatment Plant proposal be postponed until the January 12th Board Meeting, enabling the directors to study the outline and make any suggestions at that time which they might have. The President indicated a letter from SAN BERNARDINO CHAMBER the San Bernardino Chamber of Commerce OF COMMERCE REQUEST requesting District membership renewal FOR MEMBERSHIP had been forwarded to each Director. RENEWAL After a discussion, it was M/S/C (Forrest - Stoops) that the District renew their membership with the San Bernardino Chamber of Commerce on a trial basis, at a cost of $100 per year. Director Stoops will be the District representative, with Director Wall second alternate and Director For- rest third alternate. A statement for $1,753.00 for ACWA ACWA ANNUAL DUES membership dues was received by the District. After discussion, it was M/S/C (Stoops Forrest) that authorization for payment of the $1,753 for ACWA membership dues be made. The President stated that each Director PROTEST LETTER FROM had received a copy of a Protest pre- ATTY. DENSLOW GREEN pared by Attorney Denslow Green regard- RE WATER SUPPLY FROM ing an attempt by Big Bear Mutual Water BIG BEAR LAKE Company to discontinue water supplied from Big Bear Lake. This would affect the potential District water treatment plant and exchange water from the State. There was discussion, however, no action taken. Information only. The President stated each Director had CORRESPONDENCE FROM received a copy of a letter from the DEPT. OF WATER California Regional Water Quality Con- RESOURCES UPDATING trol Board - Santa Ana Region - re Up- WASTEWATER TREATMENT dating and Extending the Municipal Waste- PROJECTS water Treatment Project List for their information. No action taken. President Disch stated the letter from CORRESPONDENCE - CSDA was for information only. No CSDA action taken. The President indicated that the cor- NORTH FORK BOARD respondence from North Fork Water Co. MEETING re a North Fork Water Company Board Meeting was for information only. The President referred the item on South- SOUTHERN CALIFORNIA ern California Water Company re supplying WATER CO. REQUEST water to: 1) Victoria & Sparks - 1000 GPM FOR WATER and 2) Denair & Highland Avenue 300 GPM to Auditor Hendricks, He stated that -3- 12/8/75 Southern California Water Company had previously requested water for these two locations, however a rate had not been established. After discussion, it was M/S/C (Forrest - Stoops) tkat the matter be referred to the Water and Finance Committees re supplying water to Southern California Water Company for a recommendation to be brought back to the February 9, 1976 Board Meeting. The President referred the Nitrate NITRATE STUDY - SAN Study by San Bernardino Valley Municipal BERNARDINO VALLEY Water District and the U.S.G.S. to MUNICIPAL WATER DIST. Engineer Rieker, who handed out a cost AND THE U.S.G.S. study to each Director. He stated that the source of the nitrate problem is still unknown. Arrangements have been made by the General Manager and Consult- ing Engineer Rowe with San Bernardino Valley Municipal Water District and the USGS to include our area in their study of nitrates in this area. There will be no expense to the District for this study. It will be conducted in two phases, each 18 months in duration. The first will be the water bearing area of the saturated zone to see what is causing the problem and the second will be in the non-saturated area. He stated that as the engineers and staff receive information on the study it will be pass- ed to the Board. A letter is being written by San Bernardino Valley Municipal Water District to the State Board of Health stating our District is involved in the study. Information only. The printed statement EPA Official EPA OFFICIAL PREDICTS Predicts Costly Water Measures was COSTLY WATER MEASURES directed to Board Members for informa- tion only. No action. Director Johnson suggested that the fol- TWO AGENDA ITEMS lowing items be postponed until the POSTPONED January 12, 1975, Board Meeting due to the lack of time to discuss them; 1) energy costs and 2) water pressure throughout the District. The President stated that a meeting with MEETING WITH SAN the Mayor and Common Council was scheduled BERNARDINO MAYOR AND December 11, 1975, at 6:00 p.m. at the COMMON COUNCIL Mediterranean Restaurant. After discussion, it was M/S/ (Stoops - Forrest) that a Special Meeting be called for Thursday, December 11, 1975, at 6:00 p.m. at the Mediterranean Restaurant for the purpose of a discussion on items of mutual inter- est between the Mayor and Common Council of San Bernardino and the EastSan Bernar- dino County Water District; also that the Directors would not be paid for this meeting. -4- 12/8/75 0 5i2 Roi1 Call Vote: Ayes: Directors Disch, Johnson Noes: Directors Forrest, Stoops Wall Motion did not carry. M/S/C (Stoops - Forrest) that a Special Meeting be held Thursday, December 11, 1975, at 6:00 p.m. at the Mediterranean Restaurant for the purpose of a discussion on mutual areas of interest with the Mayor and Common Council of San Bernardino and the East San Bernardino County Water District Board of Directors. ONE-HALF DAY OFF FOR Director Johnson inquired as to EMPLOYEES FOR SHOPPING whether District employees would re- ceive one-half day off for shopping. It was determined they would not in view of the fact they presently re- ceive the day before Christmas off according to Ordinance 300. EMPLOYEE GRIEVANCE Further discussion was also held in COMMITTEE regards to employees going to direc- tors with grievances. After discus- sion, it was M/S/C (Johnson - Stoops) that the matter be referred to the Personnel Committee for setting up an employee grievance procedure to be reported back at the March 8, 1976 Board Meeting. PASSBOOK SAVINGS ACCOUNT The Auditor indicated that it was now BANK OF AMERICA possible for governmental agencies to have passbook savings accounts. He stated that the money accumulating for bond payments could be put in a savings account and draw interest. After discussion, it was M/S/C (Forrest - Johnson) that the Auditor be authorized to open a savings account at the Bank of Araerica on Sterling and Highland Avenue for all accumulating monies. INVOICE FROM REGISTRAR The President stated each Director OF VOTERS ELECTION had received a copy of the invoice COSTS from the Registrar of Voters indicat- ing the amount of $8,447.82 for services rendered during the November 1975 election. M/S/C (Forrest - Wall) that the Auditor be authorized to pay the $8,447.82 to the Registrar of Voters. FEASIBILITY AND COST After a discussion on the feasibility STUDY PRESENTATION and cost study for Holly Circle HOLLY CIRCLE DRIVE Drive for sewer service, it was M/S/C (Forrest - Johnson) that the cost and feasibility study be tabled until January 12,1975, at which time the property owners could be present to comment on the study. WATER RESOURCES DEPT. The President indicated that corres- MEETING 12/8/75 -5- 025 3 had been received from the Water Resources Department re a Public Meeting on the Revision of the Water Management Element of the California Water Plan for the Santa Ana Planning Area December 9, 1975, at 7:00 p.m. After discussion, it was M/S/C (Stoops - Wall) that Director Disch be authorized to represent the Board at the public meeting of Water Management of California Water Planning, December 9, 1975 in the State Building. The President indicated that a Notice PUBLIC HEARING of Public Hearing in the matter of WASTE DISCHARGE Waste Discharge Prohibition to Big Bear PROHIBITION BIG BEAR Lake, was being held January 9, 1976, LAKE 1:30 p.m. in the San Bernardino Council Chambers. Copy given to each Director. Information only, no action taken. It was indicated that correspondence CITY OF SAN BERNARDINO had been received from the San Bernardino UNIFIED SCHOOL DISTRICT City Unified School District requesting REQUEST FOR WATER RATE water rate subsidy for park and recrea- SUBSIDY tional sites. Since District water is sold at cost and the constituents would have to bear a rate increase, along with additional discussion, it was M/S/C (Johnson - Forrest) that the Board deny the request for a water rate subsidy to the San Bernardino City Unified School District. It was directed that the President inform the San Bernardino City School District of the Board's decision. The Auditor stated that tke General Manager GENERAL MANAGER OFF had contacted the District tkis date and ON SICK LEAVE notified them that his doctor had advised him not to return to work at this time, that he should go on sick leave for an indefinite time. After discussion, it was determined that HOWARD H. HENDRICKS the Auditor Treasurer, Howard H. Hendricks, ASSISTANT GENERAL would be the Assistant General Manager. MANAGER Director Stoops reported that he had con- REPORT ON COST OF tacted a radio shop and found that a TAPE RECORDER AND recorder and seven microphones would cost MICROPHONES FOR BOARD less than $200 for the Board to use at MEETINGS their Board Meetings. He indicated that the one he had bought this evening could be used by the Secretary to see how effective it would be and report back to the Board. If it was found to be satis- factory, bids would be obtained from several purveyors. The Auditor stated that he had written AUDITOR REPORT ON the District insurance agent regarding DISTRICT HEALTH INSURANCE the omission of Director Stoops and FOR TWO NEW DIRECTORS Johnson from the District's insurance plan. He will report back when he has heard from them. -6- 12/8/75 Director Wall indicated that it FILING OF CAMPAIGN was time for each of the Directors STATEMENTS to file campaign statements again with the Registrar of Voters. After discussion, it was M/S/C (Forrest - Wall) that the District Secretary be instructed to fill out and complete all neces- sary forms for the Registrar of Voters for directors. RELATING BOARD MEETING After a lengthy discussion on how BUSINESS TO THE PRESS the business of the Board Meetings would be given to the press, it was M/S/C (Wall - Stoops) that a Fair Statement of what happened at the meetings be drawn up by the Public Relations Committee and staff to be presented to the newspaper. PUBLIC RELATIONS The President appointed Director COMMITTEE Stoops, Chairman and the General Manager and staff as the Public Relations Committee. Meeting was adjourned at 11:10 until 4:00 p.m. on Thursday, December 18, 1975. 12/8/75 -7-