Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/12/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 12, 1976 MINUTES The Meeting was called to order at 7:00 p.m., President Philip Disch leading the flag salute. ROLL CALL: Present: President Philip A. Disch, Norman W. Forrest, Gerald Stoops Absent: Dennis Johnson, O.A. Wall STAFF PRESENT: Howard H. Hendricks, Auditor-Treasurer; Bonnie Eastwood, Secretary PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer OTHERS PRESENT: Arnold Stubblefield, John Stubblefield, Jim Fiscalini, Peyton Taylor, property owners from Holly Circle Drive MINUTES M/S/C (Stoops - Forrest) that the minutes of December 18, 1975 be approved as submitted. DISCUSSION ON REQUEST FOR SEWER SERVICE - HOLLY CIRCLE DRIVE. The Auditor stated that a discussion had been held at a previous Board Meeting regarding sewer service to Holly Circle Drive. Property owners had been invited to attend tkis meeting in order to fully explain why the project would be so costly. It was determined by the consulting engineers that tke entire project, approximately 11 parcels, would cost approximately $75,489.00, with an individual cost of approximately $4,000.00 for each property owner, unless there was further development of property in the area, in which case it would be approximately $3,000. After a lengthy discussion with the property owners, consulting engineer and Directors, it was M/S/C (Stoops - Forrest) that a letter, including all cost figures presented be sent to the individual property owners for their evalua- tion and consideration and the matter be tabled for the present time. TRACT 9058 STUBBLEFIELD TRACT - REQUEST FOR WATER AND SEWER SERVICE The Auditor stated the Water Committee had met regarding water and sewer service to Tract 9058. However, since there are several items that need further discussion and the fact that the Water Committee Chairman was unable to attend this meeting, it was M/S/C (Stoops - Forrest) that the matter be continued for discus- sion at a Special Meeting on January 29, 1976 at 3:30 p.m., or 7:00 p.m., if the Directors cannot all meet at 3:30 p.m. to discuss the water and sewer service to Tract 9058. REQUEST FOR METER EXCHANGE BY PEYTON TAYLOR The Auditor stated Mr. Peyton Taylor had been in the office earlier and requested his meter at 25408 Baseline Avenue be exchanged for another one since his bill had raised considerably in the past two -1- 1/12/76 '.O2524 months. He had it checked by the District Meter Shop and it checked out satisfactorily. There seemed to be no reason for its erratic be- havior, however, the Auditor had it ckecked this date and it seemed to be quietening down. After a discussion on District policy regard- ing the meter exchange, it was M/S/C (Stoops - Forrest) that the District keep checking the meter presently in use and bring the matter back before the Board if it con- tinues to show erratic behavior. P~EQUEST FOR AUTHORIZATION FOR CM ENGINEERING TO DESIGN SEWER EXTEN- SION TO TRACT 9077 - NEAL BAKER, INC. AND OPEN BIDS MARCH 8, 1976 The Auditor stated that Neal Baker had submitted annexation papers and fees for Tract 9077, northwest corner of Pacific and Boulder. The matter had previously been submitted to the Board regarding a re- fund agreement for the extension, which is not complete at this time. Mr. Baker is prepared to meet tke financial requirements per the re- fund agreement. When the final tract maps are submitted, Santa Fe Federal Savings & Loan will prepare a letter of financial obligation so the District will have complete control of the funds. Authoriza- tion is requested at this time for CM Engineering to design the sewer extension which will be up LaPraix Street, under the railroad tracks, across Clifton, up Pacific, then to the Tract 9077. Costs will be approximately $45,000.00 to run below the tracks to Tract 9077. Re- funds $6,000.00 for sewer and $12,700 for water, also on future in- tract connections. After a lengthy discussion, it was M/S/C (Stoops - Forrest) that authorization be given CM Engineer- ing to design the sewer extension to Tract 9077 and also to open bids on March 8, 1976. ANNEXATION FOR PROPERTY OWNERS ON LAPRAIX, CLIFTON & SEINE The Auditor stated that in view of the sewer line being installed along LaPraix, Clifton & Seine Streets, authorization was requested for staff to contact property owners along said streets regarding annexation to the District, which would enable them to connect to District sewer lines, which would be installed at District expense because of the number of property owners involved and it having to be a majority annexation. After discussion, it was M/S/C {Stoops - Forrest) that authorization be given staff to contact the property owners along LaPraix, Clifton & Seine Streets regarding annexation to the District. SEWER DEPTH COVERAGE - JIM FISCALINI The Auditor indicated that Mr. Fiscalini had a request regarding District sewer depth coverage. Mr. Fiscalini stated he was request- ing a coverage of only six feet sewer coverage, the District policy being seven feet coverage, because of the soil in Tract 9077 being a very rocky composition. He indicated they would request District supervision to avoid any problems in the future. However, after a lengthy discussion with the consulting engineer on the reason for the District policy of seven feet coverage, it was M/S/C (Forrest - Stoops) that the problem of sewer depth coverage in Tract 9077 be tabled until the Special Meeting, January 29, 1976. WATER TREATMENT PLANT REPORT/ROWE Due to the lack of a full Board, it was determined the Water Treat- ment Plant report be postponed. M/S/C (Forrest - Stoops) that the Water Treatment Plant report be deferred to February 9, 1976. -2- 1/12/76 DISTRICT EMPLOYEES PRESENTLY ENROLLED IN DISTRICT LIFE INSUP~ANCE The Auditor indicated each Director, as requested, had received a list of employees currently enrolled in the District life insurance program. Information only, no action taken. DE-ANNEXATION REQUEST FROM ROBERT R. AND C0RENNE E. GREGORY The Auditor indicated each Director had received a copy of a letter from Mr. & Mrs. Robert Gregory indicating they wished to be de-annexed from the District. They are not being served either water or sewer by the District. However, they can vote and would be required to pay taxes, should the District elect to levy them since they are in the District. He stated that this group of property owners were put into the District at the time the Joint Powers Agreement was signed by the District and the City. He stated they would follow the same procedures and pay the same fees as someone requesting annexation to the District. After some discussion, it was M/S/C (Stoops - Forrest) that staff be authorized to inform Mr. and Mrs. Gregory of the costs and procedures necessary to de-annex from the District. CORRESPONDENCE FROM ASSEMBLYMAN TERRY GOGGIN RE WATER TREATMENT PLANT MONIES The Auditor indicated each Director had received a copy of a letter received from Assemblyman Terry Goggin, re information on a water treatment plant. Information only. RESOLUTION 1976.1 - NOTICE OF COMPLETION - TRACT 8934 - ROBERT BRUCE, BROWNING ROAD AND ~SELINE The Secretary stated that a Certificate of Completion had been re- ceived from the District Engineering Office stating all work had been completed for installation of water mains and appurtenances within Tract 8934 by E1 Co Contractors, Inc. in accordance with Dis- trict specifications on December 30, 1975. M/S/C (Forrest - Stoops) that Resolution 1976.1, Notice of Completion be approved as submitted. SUNNYSIDE MUTUAL WATER COMPANY - REQUEST FOR RELIEF ON WATER BILLING The Auditor indicated that in September 1975, Mr. Everett Murphy, President of the Sunnyside Mutual Water Company, had appeared before the Board and requested relief on a water bill incurred by them before the District had taken over Sunnyside Mutual Water Company. The Board had given them until January 12, 1976, to either pay the bill or make a report on their progress. Mr. Murphy had contacted the Auditor and indicated they did have enough funds to pay the entire bill. Information only, no action taken. REPORT ON TAPE RECORDER TO BE USED AT DISTRICT BOARD MEETINGS Mr. Stoops indicated staff had been requested to investigate tape recorders for use at Board Meetings. One had been acquired for demonstration. The Auditor indicated the cost would be $111.00, plus tax. An additional microphone would cost $12.00. After discussion, it was M/S/C (Stoops - Forrest) that authorization be made to purchase the tape recorder, as well as an additional microphone and jack. ACWA FINANCE COMMITTEE The Auditor indicated an ACWA Finance Committee meeting is scheduled -3- 1/12/76 025 6 for January 23, 1976 in Sacramento. He requested the Board's authori- zation for his attendance at the meeting and also his continuance as a member of the Committee. M/S/C (Forrest - Stoops) that Auditor Hendricks be authorized to attend the meeting January 23, 1976, and also continue as a member of the Finance Committee for ACWA. CALIFORNIA SPECIAL DISTRICT ASSOCIATION DUES FOR 1976 The Auditor requested authorization for payment of the 1976 CSDA dues for $400.00. M/S/C (Forrest - Stoops) that authorization be made to pay the 1976 CSDA dues of $400.00. FOUNDATION FOR CROSS-CONNECTION CONTROL AND HYDRAULIC RESEARCH 1976 - MEMBERSHIP DUES The Auditor requested authorization for payment of the 1976 Foundation for Cross-connection Control and Hydraulic Research Memberskip dues for $176.36. M/S/C (Forrest - Stoops) authorization be made to pay the 1976 Membership Dues for the Cross Connection Control and Hydraulic Research of $176.36. ENERGY COSTS AND WATER PRESSURE THROUGHOUT THE DISTRICT The President indicated that due to Director Johnson's absence these two items would be tabled until the January 26, 1976 meeting. AUTHORIZATION TO VOTE ON DISTRICT BIG BEAR VALLEY MUTUAL WATER COMPANY STOCK Authorization was requested by the Auditor to attend and vote on the Big Bear Valley Mutual Water Company stock at their meeting being held February 17, 1976. M/S/C (Forrest Stoops) authorization was given for Auditor to attend Big Bear Valley Mutual Water Company Meeting and vote on District stock. JESSIE NASH - SEWER DAMAGE CLAIM The Auditor stated a third claim had been submitted by Jessie Nash for sewer damage to her home in the amount of $160.64. He indicated due to the way the sewer lines were installed, whenever there is a sewer stoppage in the main there is a possibility of her property be- ing flooded. After a discussion on a backflow device and the obligations of the District, it was M/S/C (Forrest - Stoops) that the damage claim be referred to the insurance company. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MONTHLY MEETING The Auditor indicated that Director Forrest had been elected President of the Association of San Bernardino County Special Districts. The January meeting will be held at the Mediterranean Restaurant, Monday, January 19, 1976, at 7:00 p.m. Ivan Hopkins, Attorney, will be the guest speaker. The District will be host. M/S/C (Stoops - Forrest) that any Board Member wishing to attend, Auditor Hendricks, Bonnie Eastwood and one other secretary be author- ized to attend the meeting. 1/12/76 -4~ ACWA MINI SEMINAR - INDIAN WELLS, CA. - MARCH 5, 6, & 7, 1976 The ACWA Mini Seminar will be held March 5, 6 & 7, 1976 at Indian Wells to discuss the County Water District Act. It was M/S/C (Forrest - Stoops) authorization for any Board Member, including the President, or any staff member so designated, could attend at District expense. 1976 SPECIAL DISTRICTS PRESIDENTS & BOARD MEMBERS INSTITUTE The Auditor indicated Board Members should be aware of the 1976 Special Districts Presidents & Board Members Institute being held in February in Palm Springs. He suggested it is very informative and helpful for new Board Members. Information only. CALIFORNIA REGIONAL WATER QUALITY BOARD - SANTA ANA REGION The Auditor indicated the District is still on the list for a clean water grant with the California Regional Water Quality Control Board. Information only, no action taken. EMPLOYEE STEP RAISE RAYMOND ANDERSON The Auditor recommended a step raise be authorized for Raymond Anderson from 31F $5,39/$938 to 31G $5.66/$985/month.' M/S/C (Stoops - Forrest) authorization made for step raise for Ray- mond Anderson to 31G, $5.66/$985/month, effective January 5, 1976. PERSONNEL COMMITTEE MEETING REPORT Chairman Forrest indicated the Personnel Committee had met regarding the duties of the General Manager and Secretary and gave the follow- ing progress report. He stated they had attempted to set up guide lines for the Secretary of the Board. The Secretary will have no ad- ministrative functions, except as directed by the Board. The Secretary will have charge of ~he agenda and minutes for regular and special meetings, prepared in coordination with the President and General Manager; sign ordinances and resolutions adopted by the Board; consult with legal counsel on contracts, agreements and official documents of the District, as well as maintain official records and files of the District. The Board can add additional responsibilities or change them at their discretion. Another meeting will be scheduled to discuss fur- ther the duties of secretary and general manager. No action taken. RESIGNATION OF GENERAL MANAGER, HAROLD G. RICKERT The President indicated that each Director had received a copy of a letter submitted to the Board by Harold G. Rickert, District General Manager regarding his resignation to be effective April 1, 1976. After discussion, it was M/S/C (Stoops - Forrest) that the letter of resignation be accepted, effective April 1, 1976, that a resolution be prepared in recognition of Mr. Rickert's services and presented to him at a dinner, which would include the Board of Directors, the previous Board Members, consult- ants and administrative staff. The dinner to be held sometime prior to April 1, 1976. PERSONNEL COMMITTEE MEETING RE APPLICATIONS FOR POSITION OF GENERAL MANAGER Chairman Forrest indicated a Personnel Committee meeting should be held to formulate a job description for the position of general -5- 1/12/76 manager which could be used for soliciting applications for the position. M/S/C (Forrest - Stoops) that the Personnel Committee meet and a job description be drawn up for the position of general manager. NEWSPAPER STORY ON RETIPdEMENT OF HAROLD G. RICKERT It was determined that an article be drafted by staff for the chair- man of the Public Relations committee to submit to the local news- paper on the retirement of Harold G. Rickert, General Manager, as soon as possible. GENERAL CHANGES REGARDING MEETING NOTIFICATION AND MINUTE PREPARATION The President suggested changes regarding meeting notification and minute format and distribution. They were: 1) that a phone call be made to the Directors on the day of committee meetings rather than a letter being sent; 2) change format of minutes, thereby using a full page and both sides of the paper; 3) that minutes be sent out with agenda, unless otherwise directed by an individual director; and 4) any items a Director wishes to have put on the agenda be directed through the President, who will then contact the Secretary. ADJOURNMENT The meeting adjourned at 10:15 p.m. B~nnie R. Eastwood, Secretary , President 1/12/76 -6-