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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/23/197602540 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 23, 1976 MINUTES The meeting was called to order at 7:03 p.m., President Philip A. Disch leading the flag salute. ROLL CALL: PRESENT: President Philip A. Disch, Norman W. Forrest, Gerald W. Stoops, Dennis Johnson ABSENT: O.A. Wall PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker Consulting Engineer STAFF PRESENT: Howard H. Hendricks, Auditor-Treasurer; Bonnie Eastwood, Secretary GUESTS: Jim Fiscalini MINUTES: Director Forrest indicated coraments regarding the District Secretary were not included in the Minutes: Auditor Hendricks had requested direction regarding time spent at Board Meetings by the District Secretary. After considerable dis- cussion, it was M/S/C (Stoops - Forrest) that the District Secretary, as an officer of the District, would take equal time off for hours worked over and above regular hours. No more than three days could be accumulated at one time and should be taken within a two month period, convenient to her work schedule. This direction by Board action, however, when a General Manager is hired, it will be reviewed again at that time. It was then M/S/C (Stoops - Forrest) that minutes be approved as corrected. TRACT 9077 - BID OPENING POSTPONED DUE TO RAILROAD PERMIT DELAY The President recognized the presence of Mr. Fiscalini who had come to discuss an agreement regarding Tract 9077, however, it was held over for review. The Auditor and consulting engineer explained to the Board the Bid Opening for Tract 9077, which was set for March 8, 1976, would have to be delayed since the District has to obtain a permit from the railroad which will take from 30 to 60 days accord- ing to word received from the railroad company. After discussion, it was M/S/C (Stoops - Forrest) that the bid opening for Tract 9077 be postponed until the March 22, 1976 Board Meeting. WATER TREATMENT PLANT REPORT The Auditor Stated Chapters 4 and 5 of the Water Treatment Plant report had been submitted by CM Engineering to the Directors. The question was asked if the water treatment plant is really feasible at this time. Enginee~ Rieker stated that although there does not appear to be any grants available at this time, a report such as 2/23/76 -1- 0Z541. this would be very valuable and beneficial at a future date when a grant or other financial assistance might become available. Information only, no action taken. WATER EXCHANGE PLAN REPORT The Auditor stated he had attended a meeting re the Exchange Plan the past week. He briefly reviewed the program for the Board and indicated the District's present position as far as becoming a member of the Agreement. Information only. SEWER DEPTH REQUIREMENTS REPORT The Auditor presented to the Board his findings as far as other entity requirements for sewer depth coverings. He stated the City of San Bernardino was 7-8 feet; City of Riverside was 5 foot of cover and 6 foot for pipelines; Colton was 5-6 foot; City of Redlands was 6 foot; and Otay was 5 foot. He also indicated a few of these entities have standard sewer specifications. Engineer Rieker stated the Cucamonga County Water District has an average 8 foot cover. He felt the District is not out of line with their present sewer cover requirements. Infor- mation only, no action taken. HOGAN vs EAST SAN BERNARDINO COUNTY WATER DISTRICT The Auditor stated that a letter had been received from Attorney Charles Peckham regarding the Hogan vs East San Bernardino County Water District lawsuit. The letter indicated the case had been settled and dismissed. Information only. No action taken. AMENDMENT OF ORDINANCE 303 - ESTABLISHING RULES, RATES AND REGULATIONS FOR WATER SERVICE - WATER DEPOSIT The Auditor indicated that Attorney Farrell had prepared Ordinance 303 with Article 5 and Article 10 having been amended per Board direction. This would provide for a water deposit of $25.00 rather than the present $10.00 deposit. Said deposit being refunded only when the service is closed. The auditor explained that these monies were not revenue, but monies that had to be held in trust. This type of income would not help the District financially on this basis. Therefore, if the deposit was increased the District would have to have assets to cover the in- crease. After considerable discussion on the merits of such an increase, it was M/S/C (Stoops - Johnson) that Ordinance 303 be referred back to the Finance Committee for further consideration and brought back to the Board with a total package on financing. ANNEXATION REQUESTS BY LAFC The Auditor indicated it had been suggested that LAFC was considering having the District again institute an annexation for the City each time they did one for themselves. Attorney Farrell stated this had come up before and it had been determined the District had no right to in- stitute a proceeding or petition for annexation for the City. This would make the District an agent to the City, however, the law would not justify the District in doing this. The Auditor indicated that per pre- vious Board action when annexations by the City were being considered within the District, the District would send a letter to the property owners involved indicating when the hearing would be held, where it would be held and the fact that they could protest if they wished to do so. This is still being done with such annexation requests being pre- sented to the Board. After discussion, it was M/S/C (Forrest - Stoops) that we reaffirm our position on opposition to annexation by the City, that the District will not act as an agent for the City's annexations. -2- 2/23/76 0254 CERTIFICATE OF COMPLETION - TRACT 8827 - ACE PIPELINE CONSTRUCTION JOHN C. HEERS, INC. The Secretary presented a Notice of Completion for Ace Pipeline Con- struction for installation of water mains and appurtenances in Tract 8827, John C. Heers, Inc. A certificate of completion had been sub- mitted by the District Engineering Department, stating all work had been satisfactorily completed. M/S/C (Stoops - Forrest) that the Board accept the Notice of Completion as presented for Tract 8827. MUTUAL WATER COMPANIES The Auditor stated that in view of the fact that the District holds a controlling interest in several mutual water companies and there will have to be annual meetings held soon, Directors should be appoint- ed to replace vacancies that exist on their Boards. He stated there are three such vacancies, Corwin Well Company, Mutual Well Company and City Creek Water Company. The District owns 100% of the stock in the Corwin Well Company and Mutual Well Company. M/S/C (Forrest - Johnson) that Director Stoops be authorized to serve as a Director on both the Corwin Well and Mutual Well Company Boards. The Auditor suggested a Director is also needed on the City Creek Mutual Well Company Board. The District presently owns 75% of this stock. After discussion, it was M/S/C (Johnson - Stoops) that Norman Forrest be authorized to serve as Director of the City Creek Water Company Board. COMMITTEE MEETINGS President Disch indicated that previously Directors were notified by mail of committee meetings, however, it was his suggestion, as Pres- ident, that it be done by telephone to save on mailing costs. He stated that also in the past it had been the practice to request another Director to be present if you could not attend a meeting. He asked if the Directors felt the committee meeting should be cancelled or another Director called to substitute. After some discussion, it was felt a Director should contact someone to fill in for him if he could not attend a meeting. Also, it was M/S/C (Johnson - Stoops) that Committee Meetings be held even if all members of the Committee cannot be present. ACWA SPRING CONFERENCE, WOODLAKE INN, SACRAMENTO The President stated that the ACWA Spring Conference will be held May 4-7, 1976, at the Woodlake Inn in Sacramento, California. M/S/C (Forrest - Stoops) that authorization be made for any Director or staff member so designated be allowed to attend the ACWA conference on May 4-7, 1976. REPORT ON CONFERENCE ATTENDANCE. It was suggested that District representatives attending confer- ences report back verbally to the Board on agenda items. M/S/C (Johnson - Stoops) that any Board member attending conferences would give a report to the Board on agenda items. The report not to exceed five minutes. WATER TREATMENT PLANT - CORRESPONDENCE FROM SENATOR ALAN CRANSTON The President indicated a letter had been received from Senator Alan Cranston re funds for a water treatment plant. The letter 2/23/76 -3- 0 543 stated there are no funds available through the Energy Research and Development Administration. Information only, no action taken. STATE WATER RESOURCES BOARD CORRESPONDENCE. The Auditor stated that correspondence had been received from the State Water Resource Board indicating the District is still on the current list for grants, although we are on the end of the list, we are still there, which is encouraging. ACWA MEMBERSHIP CERTIFICATE Director Disch presented a 1975 ACWA Membership Certificate to the District which was signed by President Howard Hawkins of ACWA. The certificate will be framed. Information only. MEETING WITH CITY WATER COMMISSIONERS Director Johnson indicated that he had met with Margaret Chandler of the City Water Department on January 26, 1976, at which time they had discussed the District's protesting the City sewer rate increase. She had suggested Directors Johnson and Forrest meetwith Harold Willis, Herb Wessel, Jim Utah and herself to further discuss this increase. RELEASE OF AGENDA TO PRESS There was considerable discussion as to the tentative minutes being released to the press. It was M/S/C (Stoops - Johnson) that a release be made of a fair statement of the proceedings of the meeting to the press. There was considerable discussion as to preparation and distribu- tion of the agenda, it was M/S/C (Forrest - Stoops) that the agenda be in the mail to Directors and press by 5:00 p.m. on the Wednesday preceeding the following meeting. After further disaussion on the person responsible for relating and conveying background material to the press, it was M/S/C (Forrest - Stoops) that the Acting General Manager be the resource person for the press with the Board of Directors standing behind the statements he gives to the press. SALARY ADJUSTMENTS The Auditor stated that he felt an adjustment in salary should be considered for Duncan Parkes, Engineering Department and Lee Roebke, Office Manager. After discussion, it was M/S/C (Johnson - Stoops) that the matter be referred to the Personnel Committee for further study. CHECK APPROVAL General - 2921 - 3058 $127,078.11 Payroll 811 - 872 15,128.21 Total $142,206.32 M/S/C (Forrest - Johnson) tkat checks be approved as submitted. -4- 2/23/76 0 544 ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS Director Forrest announced that the Association of San Bernardino County Special Districts will be having their annual ladies night on May 17, 1976 at the Mediterranean Restaurant. He requested authorization for the East San Bernardino County Water District to host this meeting. After discussion, it was M/S/C (Johnson - Forrest) that the District host the Associat- ion of San Bernardino County Special Districts annual ladies night on May 17, 1976 at the Mediterranean Restaurant. DISCUSSION WITH STAFF Director Johnson stated he felt it might be well to have discussions with staff and get a better idea of the job they are performing. ADJOURNMENT The meeting adjourned at 9:45 p.m. P~ilip A: I~isch, President -5- 2/23/76