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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/08/1976 0Z545 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 8, 1976 MINUTES The meeting was called to order at 7:00 p.m. President Philip A. Disch leading the flag salute. ROLL CALL: PRESENT: President Philip A. Disch, Norman W. Forrest, Gerald w. Stoops, Dennis Johnson, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer STAFF PRESENT: Howard H. Hendricks, Auditor Treasurer; Bonnie Eastwood, Secretary MINUTES M/S/C (Stoops - Forrest) Minutes approved as submitted. WATER TREATMENT PLANT REPORT President Disch indicated that each Director had received copies of Chapters VI and VII of the Water Treatment Plant report being pre- pared by CM Engineering. Information only, no action taken. SEWER EXTENSION COST ESTIMATE - CLIFTON TO RHONE COURT Auditor Hendricks indicated the Board had previously requested a cost estimate for a sewer extension from Clifton to Rhone Court. CM Engineering estimated a cost of $13,850.00 for an extension to twelve homes. He stated at this point two more signatures were needed to initiate a majority annexation for the entire area. He felt the District should know this week if there would be sufficient number of signatures to annex the entire area. Information only. TRACT 9077 - SEWER EXTENSION LINE - RAILROAD PERMIT The President inquired as to the status of the sewer extension line to Tract 9077, which crosses the Santa Fe railroad tracks. The Auditor indicated an application for the crossing had been received and signed by the District and returned to the Railroad Company for their signatures and the license permit. Engineer Rieker stated that the method of crossing the railroad could be accomplished by either boring or by an open cut. An open cut would have to be completed in six hours. The Railroad Company will not permit an open cut until~ they have reviewed the qualifications of the contractor. Therefore, he recommended a three week bid advertising rather than two weeks. M/S/C (Stoops - Wall) that when the District receives the license permit from the Santa Fe Railroad to c~oss the railroad for the sewer extension to Tract 9077, the District proceed with calling for bids with the opening not less than three weeks from the date they start advertising. -1- 02546 EMPLOYEE GRIEVANCE POLICY Director Forrest, Chairman of the Personnel Committee, reported that the Committee had met, as previously requested by the Board, and discussed how employees who might have a grievances could present them and to whom. After discussion, it was M/S/C (Johnson - Stoops) that the matter of the Grievance Policy be postponed until the District has a full time General Manager at which time the matter will be brought before the Board. PERSONNEL COMMITTEE The President called a personnel session at 7:20 p.m. The Board reconvened and the meeting called to order at 7:35 p.m. EMPLOYEE SALARY ADJUSTMENT In regards to employee salary adjustment, it was M/S/C (Stoops - Johnson) that the Personnel Committee's report on employees salary be postponed until the new General Manager has had an opportunity to assess the situation and make his recorm~enda- tions. SAWPA REPORT - BRINE LINE President Disch indicated that Duncan Parkes had attended a meeting called by Margaret Chandler regarding the sewer, outfall line. Auditor Hendricks stated that the outfall line or brine line would be for the purpose of disposing of TDS and other chemicals from heavy industry in the surrounding areas. The brine line would carry these materials to a water factory in the Anaheim area which is capable of removing the TDS and other chemicals and discharging the water back into the ground. Even though the District at this time has no industry that would discharge into this line, it is advantageous to keep abreast of the progression of this brine line. Information only. SPECIAL DISTRICT'S PRESIDENTS AND DIRECTORS INSTITUTE - PALM SPRINGS Director Stoops reported on the Special District's Presidents and Directors Institute held February 27, 28 and 29, 1976 in Palm Springs. He felt it was very informative and worthwhile and re- lated some of the pertinent information to the Board. PUBLIC WORKSHOP Director Stoops requested that perhaps an agenda item for the follow- ing Board Meeting would be discussion of a Public Workshop for Dis- trict constituents to meet with the Directors and discuss their problems. FINANCIAL REPORT The Auditor presented each Director with a copy of the January Financial report. Information only, no action taken. RESOLUTION 1976.7 - ACCEPTING GRANT DEED - DEL ROSA MUTUAL WATER CO. The Auditor stated that the Board had previously accepted the Del Rosa Mutual Water Company well and well site. He, therefore, recommended acceptance of Resolution 1976.7, Accepting Grand Deed for recordation. -2- 3/8/76 02547 M/S/C (Johnson - Wall) that Resolution 1976.7 be accepted as presented for recordation. RELOCATION OF IRRIGATION DITCH - TRACTS 9045 and 9068 The Auditor stated that several months ago the developers for Tracts 9045 and 9068 had requested relocation of a ditch running through said tracts. At that time it was agreed by the District that if the developer would deposit $10,500.00 to cover the cost of the reloca- tion to the edge of the tracts the District would comply. The money was deposited in escrow, along with a quitclaim deed, for an ease- ment of 10 feet along the back of the lots. The developers, Barclay Hollander, were also required to put up a flood control retaining wall. The Auditor requested tka% in view of the time element, negotiations should possibly be made with the developer, Barclay Hollander, regarding the relocation. We would suggest either the District: 1) return the $10,500 to them so they could relocate the ditch and coordinate it with their building the retaining wall; or 2) if they would not agree to this, we would negotiate with a con- tractor, with at least three bids being considered, rather than put the job out to bid, thereby saving the time for bids to be let, since time is of the essence. The Auditor also requested that the Board consider installation of a 14 inch A/C pipe, at a cost of approximately $1,500; rather than a Class 1500 sewer pipe as there is a good possibility of future expansion and the 14 inch A/C pipeline can be used as an irrigation line. After considerable discussion it was M/S/C (Johnson - Wall) that staff's recommendation be accepted to go either direction, with Barclay Hollander doing the entire job for $10,500 or negotiate with three independent contractors, with the lowest one doing the job for the District and also using the 14 inch A/C pipe. OPEN HEARING RE CITY SEWER RATE INCREASE - MARCH 22, 1976 Director Wall indicated to the Board that he and Director Johnson had met with City representatives regarding the sewer rate increase. He indicated they had also discussed the Joint Powers Agreement between the City of San Bernardino and the District. Director John- son was appointed as spokesman for the District to appear at the Hearing on the City's sewer rate increase on March 22, 1976 at 7:30 p.m. at the City Chambers. SPECIAL DISTRICT'S MEETING FOR ALL PRESIDENTS Director Disch indicated he had received a letter from the Associa- tion of San Bernardino County Special Districts which indicated a meeting was being held March 22 at 7:00 p.m. for the Presidents of all Special Districts regarding procedures for possible selection of two members for the Local Agency Formation Commission. The meet- ing is to be held at the Mediterranean Restaurant. After discussion it was M/S/C (Wall - Forrest) that President Disch be authorized to attend this meeting for Presidents of the Association of San Bernar- dino County Special Districts, on March 22, 1976 at 7:00 p.m. -.. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT'S MONTHLY MEETINGS Director Forrest stated that the Association of San Bernardino County Special Districts meeting for March will be held March 15, 1976 at 7:00 p.m. at the Steak Eaters Inn in Yucaipa. Margaret Morris will be the guest speaker. -3- 3/8/76 0254S M/S/C (Stoops - Forrest) that it be re-affirmed tkat any Director or staff member so designated be authorized to attend the Special District's meeting each month. ONE-DAY COMMUNICATIONS WORKSHOP FOR SECRETARIES - APRIL 7, 1976 It was stated the University of California at Riverside is sponsor- ing a one day communications workshop for secretaries on April 7, 1976. Tke fee is $30.00. After discussion, it was M/S/C (Forrest - Wall) that the District Secretary be allowed to attend the UCR Workshop for Secretaries at District expense. A three to five minute report will be made. MUNICIPAL FINANCE LETTER, STONE & YOUNGBERG Each Director received a copy of the February Municipal Finance Letter. No action taken, information only. REPORT ON ACWA MINI SEMINAR - INDIAN WELLS - MARCH 5-7, 1976 A report was given by Directors Forrest, Disck and Wall on tkeir attendance at the ACWA Mini Seminar in Indian Wells on March 5-7, 1976. They felt it was one of the best seminars they have attended. They related many of the points covered at the meeting to the other Board Members. CLA-VAL COMPANY CERTIFICATES OF ACHIEVEMENT The Secretary stated three employees, Duncan Parkes, Steve Santini and Roy Patterson had received certificates of achievement for attendance at the Cla-Val Company seminar. After discussion, it was M/S/C(Forrest - Stoops) that the President write a letter of appreciation to the three employees for their accomplishment and that the certificates be duly framed and presented to the employees. REVIEW OF EAST HIGHLANDS WATER COMPANY The Auditor indicated that the water lines in the East Highlands Water Company are inadequate. He requested authorization to ha~e CM Engineering make a cursory review of the system in order to properly plan the renewing and expansion of the system, taking the proposed dam into consideration. Thereby moving in an orderly fashion. This information would then be used in preparing the 1976- 77 budget. After discussion, it was M/S/C (Wall - Stoops) that the Board accept staff's recommenda- tion to authorize CM Engineering to make a cursory review of the East Higkland's Water Company water lines for budget consideration in 1976-77. NORTH FORK WATER COMPANY MEETING The Auditor indicated that North Fork Water Company will have a Board Meeting on March 16th at the District Office to discuss the water exchange plan. SOCIAL SECURITY PROGRAM FOR DIRECTORS Inquiry was made as to whether or not the District Directors could be a part of the District Social Security program. The Auditor indicated the State legislature amended the law allowing legislators on an optional basis to be covered in 1971. Our Board to date has -4- 3/8/76 not taken any action. The Auditor stated he was not sure whether this Board had the option available to them. After discussion, Attorney Farrell was requested to give an opinion on whether or not District Directors are eligible for the Social Security program. AFFIRMATIVE ACTION Director Stoops suggested the District attempt to initiate a pro- gram regarding affirmative action. The Auditor stated the program had been previously discussed and considered. After considerable discussion on the matter, it was suggested that staff check out other agencies, such as the City and ACWA and inquire as to their programs on affirmative action. SCREENING COMMITTEE FOR GENERAL MANAGER President Disch indicated that the deadline for submitting applica- tions for the position of General Manager is Monday, March 15, 1976. He requested direction as far as the appointment of a screening committee. After discussion, it was determined that each Board Member would submit two or three names to the Personnel Committee as recommended candidates for the screening committee by March 22, 1976. The Personnel Committee would then select five individuals to serve on the screening committee. PUBLIC NOTIFICATION OF WATER TREATMENT PLANT CONSIDERATION It was suggested that the public be made aware of the need for a water treatment plant within the District. Therefore, when the possibility of acquiring one arises, tke public would be informed and hopefully would lend their support. ADJOURNMENT M/S/C (Stoops - Johnson) that the meeting be adjourned until March 22, 1976 at 3:00 p.m. BOnnie R. Eastwo-od, Secretary -5- 3/8/76