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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/22/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT MARCH 17, 1976 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of March 8, 1976, of the Board of Directors of the East San Bernardino County Water District was adjourned to be continued March 22, 1976 at 3:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955.1. Bonnie R. Eastwood Secretary East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) BONNIE R. EASTW~OD, being first duly sworn, deposes and says: That she is, and at all times herein mentioned was, the duly qualified Secretary of the East San Bernardino County Water District, San Bernardino County, California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District, 1155 Del Rosa Avenue, San Bernardino, California, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on March 17, 1976, at 10:00 a.m. and remained posted to time of meeting, 3:00 p.m., March 22, 1976. Bonnie R. Eastwood Secretary East San Bernardino County Water District Subscribed to and sworn to before me this 22nd day of March, 1976. Notary Public in and for the State of California EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR ADJOURNED MEETING MARCH 22, 1976 MINUTES The meeting was called to order at 3:00 p.m., President Philip A. Disch leading the flag salute. ROLL CALL: PRESENT: President Philip A. Disch; Directors Norman W. Forrest, Gerald Stoops, Dennis Johnson, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Joseph Rowe, Consulting Engineer STAFF PRESENT: Howard H. Hendricks, Auditor-Treasurer; Lee Roebke, Office Manager; Bonnie Eastwood, Secretary OTHERS PRESENT: Jack Dickson, District Employee MINUTES M/S/C (Wall - Stoops) that Minutes be approved as submitted. SEWER EXTENSION LINE TO TRACT 9077 - NEAL T. BAKER, ENTERPRISES, RE RAILROAD PERMIT The Auditor stated the District had received a permit from the Santa Fe Railroad to cross their line for the sewer extension line to Tract 9077, Neal T. Baker Enterprises. This extension will also include the extension from Clifton to Rhone Court, as a sufficient number of property owners have requested sewer service. The bid opening is scheduled for April 12, 1976, at 7:00 p.m. Information only, no action taken. RESOLUTION 1976.8, ANNEXATION 1975-9 St. PAU~LUTHERAN CHURCH, 1414 PALM AVENUE, HIGHLAND The Secretary presented Resolution 1976.8, Final Annexation 1975-9 for St. Paul Lutheran Church, 1414 Palm Avenue, Highland for approval. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATIONS OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS FOR ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. M/S/C (Forrest - Wall) that Resolution 1976.8 be adopted as presented. SOCIAL SECURITY WITHHOLDING TAX AND OTHER TAX DEDUCTIONS FOR DIRECTORS Information had been requested as to whether or not District Directors are eligible for the Social Security Program. The Auditor indicated he had talked with the PERS Office in Sacramento and they had inform- ed him that the Board is eligible. However, there are two options available to them: 1) It can be taken by referendum among the Directors on an all or nothing basis, which means either all Directors would be covered or none of the Directors would be covered; or, 2) Each -1- 0Z552 Director would have the option of either accepting or rejecting being covered by Social Security on an individual basis. However, it must be noted that it is not the Director that is covered or not covered it is the directorship, therefore, if Director No. 1 elected not to be covered and Director No. 5 elected to be covered, the successor to these two directorships would forever more have to follow the course selected at this time. The Auditor stated he had not as yet received written confirmation on this information, there- fore, after much discussion, it was M/S/C (Stoops - Wall) to postpone any action on the Social Security program until the April 12, 1976, Board Meeting. CORRESPONDENCE FROM ATTORNEYS HUTTON & EDWARDS RE JACK DICKSON vs EAST SAN BERNARDINO COUNTY WATER DISTRICT The Auditor noted that on November 7, 1975, Jack Dickson, District Meter Reader, had lifted a steel plate approximately 18" x 36" and about 1/4" thick in the process of reading a meter, after which he stated he experienced some back pain. Mr. Dickson continued to work for two weeks before he went to a doctor. He was given x-rays, manipulative treatments, heat, etc. and was advised not to return to work. He improved some, but then reached a plateau and was then referred to another doctor who also used similar treatment. He improved some, but again reached a plateau. However, the doctor submitted a report to the Worker's Compensation Fund releasing Mr. Dickson with certain conditions specified; i.e. that he could not do any heavy lifting or bending in an awkward position should he return to work. Heavy lifting being defined as from 25 to 75 lbs. Mr. Dickson's status as to working was discussed by the Auditor with Mr. Dickson and the State Compensation Fund Office. They stated there are rehabi~tationprograms available. Mr. Dickson has not to date returned to work. After this pay period, he only has one more pay period of sick leave. His Worker's Compensation benefits have terminated at this time. Two letters have been received by the District from Mr. Dickson's attorney regarding his job status. There is a question at this time as to whether or not Mr. Dickson can read meters. When asked whether he felt he was able to return to work at all, he stated he did not feel he could even work in the Meter Shop, that lifting meters into the test tank would be too much with the twisting and bending necessary. It was suggested that until Mr. Dickson receives the report from a recent examination by another doctor that he not return to work. Alternatives of vacation, state disability and leave without pay were considered until a decision is reached regarding his work status. Mr. Dickson indicated that he would prefer using his vacation time, after his sick leave runs out. After further discussion, it was M/S/C (Stoops - Forrest) that the Board take no further action until the April 12, 1976 Board Meeting, pending notification by the State Compensation Board and the results of his examination by the doctor indicating whether or not he can resume work; also, that he not be terminated. NORTH FORK WATER CO~ANY BOARD MEETING The Auditor indicated North Fork Water Company had held a Board Meeting on April 16, 1976, regarding an exchange of their water by the East San Bernardino County Water District for State water. They indicated there were two things they needed to ascertain: 1) TO determine whether or not they could legally allow the District to do this; and, 2) Determine how their attorney felt about breaking out the amount of water used if the District was allowed to exchange their portion of the water, would it weaken North Fork's position in the total exchange. Information only, no action taken. -2- 02553 SCREENING COMMITTEE FOR POSITION OF GENERAL MANAGER The President requested each Director to submit three names for selection of a Screening Committee. Five individuals to be selected to review the applications submitted for the position of general manager. These names were submitted to the Secretary who typed them up for each Director to vote on. After duly voting, the follow- ing individuals were selected to serve on the screening committee, per their acceptance: Herb Wessell, Dick Rieker, Margaret Chandler, E.K. Snidecor, Norman A. Neste. The alternates were: Joseph Bondiman, Tom Chandler, Carlton Lockwood and Everett Ross. Director Forrest stated he opposed the two city representatives and the District consultant being on the committee. It was determined that the com- mittee will number the candidates which they choose in the order they recommend them. The Personnel Committee will be present when the applications are opened and make a list of same, thereby avoid- ing the possibility of any of them becoming lost or misplaced. BANQUET IN RECOGNITION OF HAROLD G. RICKERT The President stated a banquet has been scheduled for Harold G. Rickert for March 29, 1976 at 7:00 p.m. at the Mediterranean Restaurant with invitations being sent to Directors, Past Directors, Consultants and staff. WATER TREATMENT PLANT REPORT CM Engineering submitted Section VIII of the Water Treatment Plant Report for the Directors information and files. No action, informa- tion only. UPPER SANTA ANA RIVER WATER COORDINATING COUNCIL ANNUAL MEETING The President stated the Upper Santa Aha River Coordinating Council's Annual Meeting will be held March 29, 1976 from 10:00 a.m to 2:00 p.m. at the Orange Show Cafeteria, San Bernardino. M/S/C (Wall - Forrest) that authorization be given for any Director or staff member to attend said meeting on March 29, 1976. LETTER TO MAYOR HOLCOMB RE DISTRICT PUTTING MEMBER ON CITY COUNCIL, REDUCTION OF WATER RATE FOR CITY SCHOOLS AND BILLING OF CITY RUBBISH THROUGH USE OF DISTRICT FACILITIES Director Johnson stated he had met with City Representatives regard- ing ex officio members on the Water and Sewer Commission, Planning Department, Park and Recreation Department and City Council. There was discussion on the procedure for this. Director Johnson reviewed with the Board the presentation he would be giving at the City Hear- ing this date regarding the sewer rate increase in conjunction with the Joint Powers Agreement with the City and the East San Bernardino County Water District. The Board concurred with the remarks Director Johnson would present to the City. There was a discussion on possible negotiations with the City. Information only, no action taken. PUBLIC WORKSHOP FOR DISTRICT CONSTITUENTS AND DIRECTORS Director Stoops stated he felt it would be beneficial to hold some type of public meeting to enable District constituents to talk with District Directors regarding any problems they might have. It was suggested this might take place at local PTA meetings. It was de- termined tke subject would be given further consideration and brought back at a later time. -3- 3/22/76 AWWA SPRING MEETING - APRIL 22-23 - NEWPORT BEACK, CA. The President stated there would be a AWWA Meeting on April 22-23, 1976, in Newport Beach. After discussion, it was M/S/C (Stoops - Forrest) that authorization be given for any Director or staff member to attend if they so desire. CHECK APPROVAL Payroll 873 - 936 $ 16,061.07 General 3059 - 3165 134,312.51 $150,373.58 M/S/C (Forrest - Stoops) that checks be approved as submitted. DISTRICT AGREEMENT REGARDING CONDITIONS OF ACCEPTANCE OF SEWER COLLECTION LINES INSTALLED WITHIN MT. SHADOWS MOBILE HOME COMMUNITY The Auditor indicated he had received the District's agreement regarding conditions of acceptance of Sewer Collection Lines instal- led within Mt. Shadows Mobile Home Community, dated July 8, 1975, which had been executed by Arnold Stubblefield of Stubblefield Con- struction Company. There was some question as to whether the Dis- trict should accept the lines at this time since it had been two years since the lines were installed and the Agreement drafted. After discussion, it was M/S/C (Stoops - Wall) that the sewer lines be inspected at Mr. Stubblefield's cost to check their condition, with a report being brought back to the Board and all items referred to in the Agreement being submitted by Mr. Stubblefield, prior to the Board's acceptance. REQUEST FOR SEWER EXTENSION TO TRACTS 7248 and 7989 - FRANK WHITING The Auditor indicated that Frank Whiting has recently sold the property for Tracts 7248 and 7989 to Mr. B.A. Yorkshire. The agree- ment between them being that Mr. Whiting would provide a sewer ex- tension for service to the property. Therefore, he has requested the District to work up a cost agreement that could be presented to him. The Auditor requested authorization from the Board to prepare a refund agreement for Mr. Whiting regarding costs for the sewer extension to Tracts 7248 and 7989. M/S/C (Stoops - Johnson) that staff, legal counsel and the engineering consultant be authorized to draw up a refund agreement for sewer service to Tracts 7248 and 7989, such Agreement to be brought back to the Board for approval. PURCHASE OF BI-CENTENNIAL FLAG FOR DISTRICT USE The Auditor requested authorization to purchase a bi-centennial flag at a cost of approximately $35.00 to be flown over the District office. M/S/C (Stoops - Forrest) that staff be authorized to purchase a bi-centennial flag to be flown over the District Office. CITY OF SAN.BERNARDINO ANNEXATION NO. 305 The Auditor indicated that the City of San Bernardino had annexed an area within the District between 3rd and Del Rosa Avenue on which District Plant No. 28 is located. The City's Resolution in- dicated all property owners within the area had requested annexation, -4- 3/22/76 02555 although the District being a public entity had not been contacted; Therefore, it was requested tkat the District be notified by the City of all anticipated annexations within the District just as a matter of information. After discussion, it was M/S/C (Forrest - Wall) that the Secretary write a letter to the City Mayor and Common Council, signed by th~ General Manager or Board President, requesting that they inform the District prior to any hearings held of any anticipated annexations within the area of the District, with a copy of tke last District request ~or such information included with the letter. A copy of the letter to be sent to LAFCo. W.R. BUSTER, DEVELOPER, TRACT 8832 The Auditor indicated that Mr. Buster has been developing property in the area of Highland and Palm Avenues. He has submitted $500.00 for a water cost study for single family dwellings in this area. There is a question at this time as to whether or not this area can be served from Plant No. 99 without adding additional facilities. He was given a cost estimate study some time ago for this area, however, he was planning on building condominiums, therefore, the needs have changed and he is requesting costs for single family dwellings. The Auditor is requesting authorization for CM Engineering to review the requirements for installation of water lines with some alter- natives as to the cost of developing all three phases of this tract as soon as possible for presentation to Mr. Buster. M/S/C (Wall - Johnson) that CM Engineering and staff be authorized to review the requirements and prepare a water cost study for Tract 8832. Said study will be brought back to the Board for their review. SIGNATURES FOR DISTRICT MAIL A discussion was held as to the signatures required on all out-going District mail. It was determined after discussion that no decision would be made at this tl~me, it w~uld be determined at a later date. REPORTING OF ACCIDENTS A discussion was held regarding reporting of accidents to supervisors. It was stressed that any kind of accident regardless of how small should be reported to the ir~aediate supervisor. After discussion, it was M/S/C (Stoops - Forrest) that tke General Manager direct a memo to employees stressing tke importance of reporting an accident re- gardless of how small immediately to their immediate supervisor and that failure to do so may result in disciplinary action. TWELVE INCH WATER MAIN IN BALDRIDGE CANYON Engineer Rowe stated that in December 1970, a development occurred in Baldridge Canyon area and that a developer installed a concrete flood channel above the District pipeline that crosses Baldridge Canyon. It appears at this time that the twelve inch water main in this area, which belongs to the District, could wash out. It serves all of the area east of Palm Avenue. Previously a letter had been written to the City of San Bernardino putting them on notice of this pending problem. No action was taken by the City. Engineer Rowe suggested that Attorney Farrell be authorized in conjunction with staff and consulting engineers to review the problem again and take any necessary steps in order to safeguard the District's facilities. M/S/C (Forrest - Stoops) that staff, legal counsel and the con- sulting engineers be authorized to review the problem regarding the twelve inch transmission line in Baldridge Canyon and take the nec- essary action to protect District facilities. Meeting adjourned at 6:45 p.m. Eastwoo~, Secretary