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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/12/19760 556 EAST SAN BERNARDINO COUNTY WATER DISTRICT APRIL 12, 1976 REGULAR BOARD MEETING MINUTES Tke meeting was called to order at 7:00 p.m., President Philip A. Disch declaring Bid Presentation time closed. Mr. Disch led the salute to the American flag. ROLL CALL: PRESENT: President Philip A. Disch; Directors Norman W. Forrest, Gerald W. Stoops, Dennis Johnson, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Don Hawles Consulting Engineer STAFF PRESENT: Lee Roebke, Assistant Office Manager; Duncan Parkes, Engineering Dept.; Bonnie Eastwood, Secretary OTHERS PRESENT: Don Campbell, Jack Dickson, Robert Tee, several guests regarding the bid opening. MINUTES M/S/C (Forrest - Stoops) that Minutes be approved as s~bmitted. BID OPENING - FURNISHING AND INSTALLING SEWER FACILITIES EXTENSION OF SEWER MAIN TO TRACT 9077 - NEAL T. BAKER, ENTERPRISES President Disch stated that negotiations were still being conduct- ed witk Neal T. Baker regarding the sewer installation and they had not at this time been finalized, therefore, the bids would be opened, but an award would not be made until negotiations were completed. Mr. Baker would have ten days in whick to execute the agreement. How- ever, the three top bids would be retained until an award was made. The award being contingent upon the execution of the agreement with Mr. Baker. The Secretary opened and read the bid proposals for furnishing and installing sewer facilities extension of sewer main to Tract 9077, Neal T. Baker, Ent. All proposals included the 10% bid bond and read as follows: J.L. Scott Co. $62 367 00 Alt. A Mladen-Buntich Const. 50 317 00 Alt. A 52 542 00 Alt. B Peter Artikovich Const. Co. 59 579 00 Alt. A 59 579 00 Alt. B Monarch Const. Co. 65 574 60 Alt. A 65 767 80 Alt. B MAC-B Limited 75 199 76 Alt. A 75 197 76 Alt. B Andy S. Peich, Inc. 78,503 00 Alt. A City Construction Co. 67,927.00 Alt. A 66,814.50 Alt. B Engineer's Estimate $65,000.00 -1- 4/12/76 O255? M/S/C (Forrest Stoops) that the bids be turned over to the staff and consulting engineers for checking and recommendation on the awarding of the bid. Don Hawles, Consulting Engineer, stated all proposals had been reviewed by the Engineers and were correct. They recommended accept- ance of the low bid of Mladen-Buntich Construction Company for the sewer main extension to Tract 9077, subject to approval of legal counsel, whereupon it was M/S/C (Forrest - Stoops) that the bid be conditionally awarded to the low bidder, subject to execution of the agreement between the District and Neal T. Baker, Ent. within 10 days. At that time if the agreement has not been executed the low bidd~ will be inform- ed, at which time he can inform us in writing if he is willing to wait an additional length of time. CORRESPONDENCE FROM STATE COMPENSATION INSURANCE FUND - JACK DICKSON Mr. Jack Dickson appeared before the Board and presented a written doctor's report regarding his back injury. A letter had been re- ceived by the District from the State Compensation Insurance Fund stating Mr. Dickson had applied for a hearing before the Workers' Compensation Appeals Board, the principal issue being the determina- tion of a permanent disability rating. After Mr. Dickson's report on the latest doctor's findings and a discussion as to compensation until a determination regarding his ability to work is reached, it was M/S/C (Forrest - Wall) that Mr. Dickson be granted the privilege of using his remaining sick leave and vacation time, thereafter, ke would be on unpaid leave until June 1, 1976. QUITCLAIM DEED FOR EASEMENT ACROSS TRACT 8604, GEORGE HERR~NN, INC. Mr. Roebke stated that a letter had been received from George Her- rmann, Inc. regarding an easement in Tract 8604. He stated the District holds an easement right for open flume irrigation facilities which runs diagonally across said Tract, but has been abandoned for many years. It is approximately 15 feet long. Staff recommended that the easement be granted. A quitclaim deed to be prepared by legal counsel. After considerable discussion, it was M/S/C (Stoops - Forrest) that the District grant a quit claim deed for the easement across Tract 8604 and also authorization for President and Secretary to execute the quitclaim deed. CORRESPONDENCE FROM W. T. WEST RE SEWER LINE TO 7933 WHITLOCK. The Assistant Office Manager indicated that a letter had been re- ceived from Mr. West regarding a sewer line to his property line at 7933 Whitlock Avenue. Mr. Roebke explained why a line had not been installed. He indicated there are sewer mains in Ward, 5th and 6th Streets, but none in the vicinity of Whitlock Street near Mr. West's property. He stated it would cost approximately $3,000 to supply ~er service to said property and it would serve two houses only. Mr. Farrell stated that Mr. West had also contacted him and indicated he had been told in writing at the time he had signed an annexation agreement that he would receive sewer service. After further discussion on the matter, it was M/S/C (Wall Forrest) that the matter of the sewer line to Mr. West's property at 7933 Whitlock Street be referred to the Sewer Comraittee with a recom/nendation being brought back to the Board at the April 26th Board Meeting. -2- 4/12/76 0 558 PUBLIC EMPLOYEES RETIREMENT SYSTEM RE DIRECTORS SOCIAL SECURITY ELIGIBILITY President Disch indicated that a letter had been received from the Public Employees Retirement System re directors Social Security eligibility. The letter indicated that the Board of Directors who are in office on the division date will have a choice as to whether or not they desire Social Security coverage; all future Board members will mandatorily be covered under Social Security. After considerable discussion on the matter, it was M/S/ (Forrest - Stoops) that the procedure to obtain social security coverage for Directors be adopted as outlined in the letter. Roll Call Vote: Ayes: Directors Forrest, Stoops Noes: Directors Disch, Johnson, Wall The motion was defeated. SALARY STEP INCREASE - KEN OLIVE UTILITY CREWMAN II The Asst. Office Manager indicated that Ken Olive, Utility Crewman II was eligible for his one year step increase from 27C $3.84/$669/ month to 27D, $4.03/$701/month. Such increase recommended by staff. M/S/C (Forrest - Stoops) that the step increase be approved as presented and recommended, effective April 12, 1976 to 27D, $4.03/ $701/month. HIGHLAND CHAMBER OF COMMERCE ~MBERSHIP DUES The President indicated that the Highland Chamber of Commerce dues for the year 1976-77 would be $50. After discussion, it was M/S/C (Stoops - Forrest) that the District continue their membership in the Highland Chamber of Commerce and pay the $50.00 membership fee. That a letter be directed to them requesting the District be informed of their various meetings, i.e. board of directors, committee and general meetings. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MONTHLY MEETING The President indicated the Special District's Monthly Meeting will be held April 19th at Victorville at 7:00 p.m. with Super- visor Jim Mayfield as guest speaker. ACWA NUCLEAR POWER INITIATIVE OPPOSITION The President indicated that correspondence, a resolution support- ing the development of nuclear energy in the United States and a model resolution expressing opposition to the initiative measure had been received from ACWA. After discussion of the matter, it was M/S/C (Johnson - Stoops) that the matter be tabled until the May 10th Board Meeting regarding the District's position on Prop- osition 15. SCREENING COMMITTEE REPORT REGARDING SELECTION OF APPLICANTS FOR POSITION OF GENERAL MANAGER Personnel Committee Chairman Forrest indicated that the Screening 4/12/76 -3- Committee had met with the Personnel Committee on April 9th and reported that they had met several times and reviewed the appli- cations and indicated they had after additional correspondence, telephone calls and contact with former employers selected five candidates to be interviewed for the position of general manager. They had suggested the candidates come for interviewing on April 30th, 1976. They also suggested a salary range from $24,000 to $32,000 per year which would be negotiable; that the candidates air fare be paid for said interviews and that moving expenses be considered. After considerable discussion, it was M/S/C (Johnson - Stoops) that the District would purchase the candidates coach air fare to Ontario for interviewing purposes, for distances greater than 250 miles. Lodging will not be included. M/S/C (Stoops - Forrest) that the candidates be informed the salary range would be between $24,000 and $32,000 per year, which is to be negotiated. It was determined that moving expenses would be considered at the time of interviewing. The Screening Committee suggested they would meet at 10:00 a.m. on Friday, April 30th to interview the five candidates individually. After which they would meet with the Board of Directors and give the criteria used for rating each applicant, as well as all avail- able information on each candidate. The Board of Directors would then meet and interview each candidate individually, thereafter, selecting one of them as the general manager. After considerable discussion, it was M/S/C (Stoops - Forrest) that a Special Meeting be called on April 30, 1976, at 3:30 p.m. to hear the recommendations of the Screening Committee, as well as the criteria used for making their selection; to interview the candidates an~ thereafter select one of the candidates as the general manager. FINANCE COmmITTEE REPORT It was determined that due to negotiations on a possible sewer rate increase, the Finance Cor~nittee would report at a later date. SEWER DAMAGE CLAIMS - FRANCIS C. HICKEY, 7042 BUCHANAN STREET GARY SCHWARTZENDRUBER, 7041 BUCHANAN STREET, SAN BERNARDINO The Assistant Office Manager stated that two sewer damage claims had been submitted to the District Office, one from Francis C. Hickey, 7042 Buchanan St. San Bernardino, no amount specified; and, Gary Sckwartzendruber, 7041 Buchanan, San Bernardino, an amount of $110.00 specified. After discussion, it was M/S/C (Stoops - Wall) that the two claims be turned over to the District Insurance Adjusters for their appraisal. REQUEST FROM SOUTHERN CALIFORNIA WATER COMPANY RE INTERCONNECTING WITH DISTRICT WATER SYSTEM The President indicated that a letter had been received from Southern California Water Company requesting reconsideration of their previous request for water from two locations, one for 300 gpm at Highland and Palm and another for a reduced flow from Victoria Avenue. They also made mention of the possibility of building a water treatment plant in the area of City Creek. After discussion on water availability and pricing, it was M/S/C (Stoops - Johnson) that the matter be referred to the Water Committee for a determination as to whether or not there is sufficient water for the request made by Southern California Water Company and also a pricing recommendation, with a report to be brou~%t back at the April 26th Board Meeting. -4- 4/12/76 0Z560 SEWER DAMAGE CLAIM - RICHARD T. DONAHUE - 2871 NORTH PARK AVENUE The Assistant Office Manager indicated that a sewer damage claim in the amount of $172.25 had been received from Richard T. Donahue, 2871 North Park Avenue. The incident occurred on February 5, 1976. It was recommended by staff that the claim be turned over to the District insurance carrier. M/S/C (Wall - Stoops) that the claim be referred to the District insurance carrier for their consideration. CITY OF SAN BERNARDINO ANNEXATION PROCEDURES REGARDING PROPERTY WITHIN THE DISTRICT The President indicated that at the last Board Meeting informa- tion had been given them that the District was not notified in regards to an annexation the City had made on property within the District. The Board had directed a letter be written to the City requesting them to notify the District in the future of all such annexations. However, in checking back, staff found that the District had in fact been notified of this annexation, therefore, the President indicated a letter should not be sent. A previous letter which had been sent to the City regarding this matter could not be located. LEGISLATIVE BILL 2961 Director Wall indicated that at the California Special Districts Meeting this past month AB 2961 regarding District Capital Improve- ment plans was discussed. It states that any district capital improvement plans (general) would have to be approved by the County Board of Supervisors.'After discussion, it was M/S/C (Wall - Forrest) that a resolution be sent to the Local Government Committee Chairman, Mr. Cravens, indicating that we are in opposition to AB 2961, which would require the Board of Supervisors to approve any capital improvements or planning by Special Districts. SENATE BILL 1674 Director Wall stated that the ACWA Bulletin indicated Senate Bill 1674 was to be introduced. It would repeal the maximum property tax rate limitations from local agencies and substitutes therefore limitations which cannot be increased by more than 7% per year based upon consumer price index. After discussion, it was deter- mined that no action would be taken on this bill until Mr. Farrell could obtain a copy of the bill and review it. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS MAY MEETING Director Forrest indicated he had received a letter from Mr. Murray Holmes indicating he would be the speaker for the Association of San Bernardino Special Districts Monthly meeting on May 17, 1976, which is also the annual ladies night. CONSTITUENT REQUEST, MRS. DAVIS, 7122 BUCHANAN STREET, SAN BERNARDINO Director Stoops indicated he had received a request from Mrs. Davis, 7122 Buchanan Street, San Bernardino, to discuss water board problems. He requested staff to investigate the matter and report their findings to the Board at the April 26th Board Meeting. -5- 0£56 ACWA SPRING CONVENTION - MAY 4-7, 1976, WOODLAKE INN, SACRAMENTO The President indicated that ACWA President, Howard Hawkins, had indicated special attention be made of the President's Reception, May 5th at the ACWA Conference, as an opportunity to meet inform- ally with their legislators. He urged the Districts to invite their legislators as their special guests to attend this reception. President Disch indicated he would like to extend invitations to the District's representatives. M/S/C (Forrest - Wall) that the President write a letter to District legislators inviting them as District guests to attend the President's reception, May 5, 1976, at the ACWA Convention at the Woodlake Inn, Sacramento. ACWA MODEL CONFLICT OF INTEREST CODE AND DISCLOSURE FORMS Attorney Farrell reviewed with the Directors information he had received on the ACWA Model Conflict of Interest Code and Dis- closure Forms and Resolution. Copies will be made available for the Directors to review. The matter will be brought up at a later meeting. CM ENGINEERING WATER TREATMENT PLANT REPORT CM Engineering submitted Chapters IX and X of the Water Treat- ment Plant report. ADJOURNMENT The meeting adjourned at 10:25 p.m. Bonnie R. Eastwood, Secretar~ Philip~ Disch, President -6- 4/12/76