HomeMy WebLinkAboutMinutes - Engineering & Operations Committee - 05/10/1976 0 :.57J
EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING MAY 10, 1976
MINUTES
The meeting was called to order at 7:00 p.m., President Philip A.
Disch leading the flag salute.
ROLL CALL:
PRESENT: President Philip A. Disch, Directors Norman W. Forrest,
Gerald W. Stoops, Dennis Johnson, O.A. "Art" Wall
ABSENT: None
PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker,
Engineering Consultant
STAFF PRESENT: Howard H. Hendricks, Asst. Manager-Treasurer; Bonnie
R. Eastwood, Secretary
OTHERS PRESENT: W. R. Buster
MINUTES
The following information being added to the April 30, 1976, 3:30 p.m.
Special Meeting:
Directors Johnson and Forrest submitted a letter to the Board which
they had composed for District constituents regarding tke sewer rate
increase. After a discussion as to rewording a portion of it, it was
M/S (Stoops - Forrest) that tke letter be sent to District con-
stituents wit~the suggested alterations in the wording.
but
· l~ ROLL CALL VOTE:
NOES: Directors Disch, Stoops, Wall
AYES: Directors Forrest, Johnson
The Secretary was directed to re-type the letter with the suggested
change in wording inserted. It was then,
M/S/C (Stoops - Wall) that the letter be approved as submitted
for mailing to the District constituents.
It was then,
M/S/C (Forrest - Wall) that the ~inutes of ADril 26, April 30 at
7:00 a.m. and April 30 at 3:30 p.m. be approved as corrected.
Director Stoops requested it be a matter of record the word effluent
rather than affluent should have been used in the letter.
WATER COMMITTEE RECOMMENDATION RE TRACT 8832
The Asst. Manager stated a report had been prepared and presented to
the Board by CM Engineering re special facility alternatives to be
considered for water service to Tract 8832 on April 26th. He stated
the Water Committee had met and considered the report and the alter-
natives. Tract 8832 is located north of Citrus Street and easterly
of Palm Avenue. It contains 76 single family lots, 31.7 acres.
Alternatives considered consisted of service to the developments with
and without the use of a reservoir at the 1820 ft. level and also in-
cluded water service to areas outside the proposed tract. Alternative
"A" - offers water service to Tract 8832 and also remaining units in
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the development. Temporary water service would be tkrough the use
of booster pumps and a pressure tank at Plant 99, but without a fire
pump. The preliminary cost estimate for Alternative "A" is $74,000.
Without a fire pump and its installation to serve Tract 8832, it
would be $55,000. Alternative "B" - considers serving water to the
proposed development, as well as additional presently developed lots
in the area that would be served from a storage reservoir for the
Canal West Zone. Estimated cost $78,000. Alternative "C" - includes
water service for the proposed development together with around
180 additional existing lots and 180 trailer spaces. Water service
would be through two 8-0 booster pumps and a storage reservoir.
Estimated cost for Alternate "C" $161,000, which includes $115,000
for the reservoir. Alternative "D" is the same as alternative "C",
except the Shadow Mountains Mobile Home Park would not be connected
to the Canal system, but served as it is presently from the Foothill
System through the use of Stubblefield's own booster pumps. Estimated
cost $161,000. There was considerable discussion on financing the
water service to this area. It was determined tkere would be an
acreage charge, with the developers carrying their own share on an
acreage basis. There was a question as to whether tke project is
economically feasible at this time. After considerable discussion,
it was
M/S/C (Stoops - Forrest) that the manner of service for Tract
8832 and tracts to the east of Stubblefield be referred to staff,
CM Engineering and legal consultants to review. They were asked
to bring the following information back to the Board on Nay 24th;
1) a breakdown of all costs; 2) what it will cost for the project;
3) what it will cost to borrow money to finance the project in
five year increments; 4) what immediate money the District will re-
ceive from the developer; and, 5) what additional charge should be
expected from the constituents of this area in order to pay for the
development. Also, that staff compare this with other alternatives.
Mr. Buster indicated that he would pay the cost for his entire
72 lots at tke beginning of the project.
CALIFORNIA WATER RESOURCES ASSOCIATION CORRESPONDENCE.
Information was received and presented to the Directors from the
California Water Resources Association regarding actions taken by
their Board on April 9, 1976. Information only, no action taken.
INDEPENDENT SPECIAL DISTRICT REPRESENTATION ON LAFC
Information was received and presented to Directors re consideration
of the addition of Special Districts to the Local Agency Formation
Coramission. A hearing is being held May 12, at 2:00 p.m. in regards
to a Resolution of Intention to Proceed with Adoption of Rules and
Regulations Governing Functions and Services of Special District~.
After a discussion of the matter it was determined that all available
Directors would attend tke meeting, Director Wall acting as spokes-
man for the District, in the event President Di$ch could not be
present.
AMERICAN RIGHT OF WAY ASSOCIATION SEMINAR
A one-day seminar on Project Planning is being presented at the State
Building Auditorium, Thursday, ~ay 20, 1976. After discussion on
the information being presented, it was
M/S/C (Stoops Johnson) that any member of the staff, at the
descretion of the General Manager, be authorized to attend the
Seminar on Thursday, ~ay 20th at the State Auditorium.
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CSDA NEWSLETTER
Each Director received a copy of a monthly publication received
from CSDA. Any information for the newsletter should be referred
to President Murray Holmes. Information only, no action taken.
ACWA CORRESPONDENCE RE RECOMMENDED AMENDMENTS TO ACWA BY-LAWS
Director Disch reported tkat notice had been given at the ACWA
meeting in Sacramento that recommended amendments to the ACWA
By-laws had been postponed for review until the fall meeting of
ACWA. Information only.
RESOLUTION 1976.15 - NOTICE OF CO~PLETION, TRACT 8827- JOHN C. HEERS
RESOLUTION 1976.18 - DEDICATION OF SEWERS, TRACT 8827 JOHN C. HEERS
The Secretary stated a Certificate of Completion had been received
from CM Engineering Association for the Sewer Collection Line within
Tract 8827, also, an as-built drawing from the District Engineering
Department. The District Engineering Department recommended that
the Dedication of Sewers be accepted.
M/S/C (Forrest - Stoops) that Resolution 1976.15, Notice of
Completion for Tract 8827 and Resolution 1976.18, Accepting Dedication
of Sewers, Tract 8827, be approved as submitted.
ACWA NUCLEAR POWER INITIATIVE - PROPOSITION 15
The President stated this agenda item has been on the agenda pre-
viously and was to be brought back at this time. After discussion
it was,
M/S/C (Stoops - Johnson) that the District Board take no action,
as a Board, on the Nuclear Power Initiative, Proposition 15.
There was further discussion on the manner in which this issue was
discussed and presented at the ACWA Spring Conference in Sacramento
on May 5, 1976. After considerable discussion, it was
M/S/C (Johnson - Wall) that a letter be written by Director
Stoops to ACWA Chairman of the Board, Howard Hawkins, indicating
that whenever a presentation of this kind is to be made, that it
be done in a general meeting with both sides of the issue being
discussed and debated.
WATER COOPERATIVE AGREEMENT
The Assistant Manager stated that a final draft of the Water Coop-
erative Agreement had been received by the District with a dead-
line date for signatures being June 24, 1976. He briefly reiter-
ated the actions of the Committee and the reasons for the District
being a part of the Agreement. He indicated because of the stock
interest in North Fork Water Company the District could become a
part of the Agreement, however, it oould only be accomplished with
the consent of North Fork Water Company. He further stated that
if the District did not enter into the Agreement at this time, but
decided to at a later date, they would have to obtain the approval
of every entity involved in the Agreement at that time. Also, if
the District becomes a part of the Agreement now, it would have
the benefit of a representative in the management committee. This
would benefit the District in having their water rights protected.
There was considerable discussion regarding District water in re-
gards to the Agreement, as well as a potential treatment plant for
treatment of state water should it be acquired. It was determined
that the Directors of North Fork would be contacted by District
Directors regarding their feelings on the Agreement; also, that
nothing would be done at this time, however, at the May 24th Board
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Meeting a decision would be made regarding writing a letter to the
North Fork Water Company Board asking their permission to sign
the Water Cooperative Agreement.
SPECIAL DISTRICTS MONTHLY MEETING - MAY 17, 1976
Director Forrest indicated that all arrangements had been made for
the Special Districts Monthly Meeting, May 17, 1976. He requested
authorization for Supervisors Hansberger and Smith, as well as their
spouses, to be invited as District guests.
M/S/C (Stoops - Johnson) that Supervisors Hansberger and Smith,
as well as their spouses, be invited as guests of the District to
the May 17, 1976, Special Districts Monthly Meeting, at the
Mediterranean Restaurant.
RESOLUTION 1976.16 RELEASE OF LIEN - JAM~S SPENCE, 26996 VILLA, HGL
RESOLUTION 1976.17 - RELEASE OF LIEN - PATRICIA FRANKLIN, 7160 COLE
A Certificate of Payment, authorized by Asst. Manager was presented
to the Board. It indicated that the delinquent sewer charges for
sewer services were completely paid for by: James Spence, 26996 Villa,
Highland and Patricia Franklin, 7160 Cole, Highland. He recomme~d-
ed authorization for both Resolution 1976.16 and Resolution 1976.17,
Release of Lien to be accepted.
M/S/C (Wall Forrest) that Resolution 1976.16 and Resolution 1976.17
be approved as submitted.
CALIFORNIA WATER RESOURCES ASSOCIATION NOTICE OF ANNUAL MEETING
Information regarding the Annual Meeting of California Water
Resources Association, Friday, June 11, 1976 in Sacramento at
the Sacramento Inn, was presented tO the Board. After discussion
regarding Director Forrest being a member of the Board, it was
M/S/C (Stoops - Wall) that Norman Forrest be authorized to
attend the California Water Resources Association annual meeting
on June 11 in Sacramento, if possible.
AMENDMENT TO AGREEMENT WITH CITY OF SAN BERNARDINO, JOINT POWERS
AGREEMENT RE SEWER AGREEMENT
Directors were presented with copies of an Agreement received from
the City of San Bernardino regarding an amendment to the Joint
Powers Agreement, as well as a letter received from the City of
Loma Linda reflecting their views on the amendment to the Agreement.
It was determined that the Agreement should be reviewed by staff,
legal counsel, engineering consultants, and Directors Johnson and
Wall. After discussion, Attorney Farrell was directed to contact
Attorney Denslow Green requesting his views on the amendment, after
which a meeting would be scheduled, within the next two weeks, with
staff, directors, legal counsel and engineering consultants to review
the Agreement and bring a recommendation back to the Board at the
May 24th Board Meeting.
1958 SEWER BOND AGREEMENT
The Auditor indicated that a call had been received from a Chicago
Bonding Company re 1958 Division II Bond statements. The call was
referred to Attorney Peggy McElligott of Wilson, Jones, Morton &
Lynch. Attorney McElligott stated the District has been technically
in default on the sewer bond payments since 1968. Therefore, a trans-
fer of approximately $35,000 from surplus funds will have to be made
and put in trust until 1990. Information only.
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REQUEST FOR BID OPENING - TRACTS 9045 & 9068 - BARCLAY HOLLANDER,
DEVELOPER, LYNWOOD & CITRUS
The Asst. Mgr. requested a bid opening be authorized for May 24th
for Tracts 9045 and 9068, Barclay Hollander, Developers, for the
installation of water mains and appurtenances. They have request-
ed our contractors start installation of mains on June 14, 1976.
M/S/C (Wall - Johnson) that a bid opening be authorized for May
24, 1976 for installation of water mains and appurtenances in
Tracts 9045 and 9068, Barclay Hollander, Developer.
FEE SCHEDULE, RENTAL OF BACKFLOW DEVICE, TEMPORARY WATER SERVICE
The Asst. Manager indicated that for protection of District con-
stituents there are times that a back flow device should be used
in conjunction with temporary water normally taken from a fire
hydrant. Currently, a deposit is received of $100 for temporary
service meter. Staff recommended that if a back flow device is
requested and the customer wishes to rent a double check valve
from the ~istrict, rather than search for his own device, that an
additional $200 deposit be made with a $10 set charge for the
device, plus a $2.00 per day rental fee. It was also indicated
that the District currently has two such devices available and it
was explained in part the reasons for the requirement. After dis-
cussion, regarding the recommendation of charges, it was
M/S/C (Stoops - Forrest) that recommendation of staff be accept-
ed regarding the rental of the back flow device, set charge and . ._
the deposit for such device.
NEW LAFC FEE SCHEDULE
Correspondence had been received and distributed to each Director
regarding an increase in annexation fees from the LAFC. It was
noted the annexations, without publication fees, were increased
$35.00, as well as several other fees also increased. The fee in-
crease will be effective July 1, 1976. Information only.
EMPLOYEE STEP INCREASE - JEAN HEMS AND JOSEPH MUJICA
The Asst. Manager recommended step increases for the following
employees:
Jean Hems, Stenographer - from 27D $4.03/$701/month to 27E $4.23/$723/month, effective 5/10/76
Joseph MuSica, Utility Crewman - from 27D $4.03/$701/month to
27E $4.23/$723/month, effective 5/10/76
M/S/C (Stoops - Wall) that the step increases as recommended by
staff be authorized.
REPORT ON ACWA MEETING IN SACRAMENTO- MAY 4-7, 1976
President Disch indicated that information received at the ACWA
Meeting was very informative and beneficial. He stated insurance
coverage had been changed from Blue Shield to Blue C~oss; that
AB 2961 had been killed as a result of so much opposition; that the
Mini Conference held at Indian Wells would hereafter include
attorneys, engineers and managers. Director Wall indicated that
the Hawkins report from CSDA will be available about the first of
August; also a discussion was held re disclosure statements for
Directors. Director Johnson reported on several conversations he
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had with various agencies represented at the conference regarding
generators and other pertinent information pertaining to the
District. Director Stoops stated he had attended the Utility
Meeting sponsored by tke Chamber of Commerce.
SPECIAL DISTRICTS MEETING, MAY 17, 1976
Director Forrest requested authorization for the Secretary and one
other person to assist witk the Special District's Monthly Meeting
on May 17, 1976.
M/S/C (Forrest - Johnson) authorization granted for the Secretary
and one other person to assist with the Special District's Monthly
Meeting on May 17, 1976 at tke Mediterranean Restaurant.
ADJOURNMENT
The meeting was adjourned at 10:00 p.m.
B~nnie R. Eastwood, Secretary
,
Phil~ A. Disch, President
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