HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/24/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING ~%AY 24 , 1976
MINUTES
The meeting was called to order at 7:00 p.m. and bid time declared
closed. President Pkilip Disck lead the flag salute.
ROLL CALL:
PRESENT: President Philip A. Disch; Directors Norman W. Forrest,
Dennis Johnson, Gerald W. Stoops, O.A. "Art" Wall
ABSENT: None
PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker,
Engineering Consultant
STAFF PRESENT: Howard H. Hendricks, Asst. Manager-Treasurer; Record-
ing Secretary, May Kinzer; Duncan Parkes, Engineering
OTHERS PRESENT: Denise Evans of El-Co Contractors; Jack Dickson;
Larry Valentine and W. R. Buster
MINUTES
M/S/C (Forrest - Stoops) that the Minutes of May 10, 1976 be
approved as submitted.
BID OPENING - INSTALLATION OF WATER MAINS & APPURTENANCES WITHIN
TRACTS 9045 & 9068 - BARCLAY HOLLANDER, DEVELOPER
The Acting Secretary opened and read the bid proDosals for install-
ation of water mains and appurtenances within Tracts 9045 and 9068.
Legal Counsel checked each proposal. All proposals included the 10%
bid bond and were as follows:
Ace Pipeline Construction Co. $15,508.00
Edmond Vadnais $27,970.00
El-Co Contractors $20,793.00
Engineers Estimate $17,000.00
M/S/C (Forrest - Wall) that the bids be turned over to the staff
and consulting engineer for checking and recommendation on awarding
the bid.
Dick Rieker, Consulting Engineer, stated all proposals had been re-
viewed by the engineers and were correct, and noted Ace Pipeline
Construction Company had made corrections to some of his figures on
the proposal, but had initialed the change. They recommended accept-
ance of the low bid of Ace Pipeline Construction Company subject to
approval of Legal Counsel, wkereupon it was
M/S/C (Stoops - Wall) that the bid be awarded to Ace Pipeline
Construction Company on his bid of $15,508.00 and holding next bid
of El-Co Contractors on approval of Legal Counsel.
ACTING SECRETARY
M/S/C (Wall - Stoops) that ~{ay Kinzer was authorized as Acting
Secretary to the Board in the absence of Bonnie Eastwood.
REPORT ON TRACT 8832 - OWNER, WM. R. BUSTER
The Asst. Manager gave each Director a copy of Staff's report on
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serving water to Tract 8832. His presentation included discussion
on a facility charge based on acreage. After considerable dis-
cussion between the Board and Mr. Buster, it was
M/S/C (Johnson - Forrest) to accept a facility charge proposed
by Staff of $1,325.00 per acre for Tract 8832 only.
M/S/C (Forrest - Wall) to authorize the adoption of Schedule
B-3 as shown on the report presented by Staff, subject to W. R.
Buster paying $42,003.00 special facility charge.
Director Johnson asked Staff to work out a Cash Flow Analysis.
LARRY VALENTINE, 3700 N. MOUNTAIN AVE., SAN BERNARDINO SEWER BILL
Mr. Valentine was present and the President asked if he would like
to speak to the Board. Mr. Valentine spoke in regard to his
laundromat, located at Del Rosa Avenue and Highland Avenue, and
presented his increasing sewerage bills. Staff and Directors
explained the City had increased sewer rates whereby the District
had to increase their rates. Mr. Valentine thanked the Board for
their time.
CORRESPONDENCE FROM STATE COMPENSATION FUND INSURANCE RE JACK
DICKSON
The letter of Janet Lewis, State Compensation Fund regarding Jack
Dickson, District Employee, was discussed. After discussion, it
was
M/S/C (Wall - Forrest) that the letter from Janet Lewis,
State Compensation Fund, rehabilitation program be referred to
the Personnel Committee to bring back recommendation to the
Board Meeting of June 14.
M/S/C (Forrest - Stoops) that Mr. Dickson be granted the
privilege of leave without pay until July 15, 1976.
HIRING TEMPORARY HELP
The Asst. Manager discussed hiring temporary help because of Mr.
Dickson's disability. After discussion it was
M/S/C (Stoops - Johnson) that the incoming General Manager
be authorized to review the situation of hiring temporary employee
to help because of disability of Mr. Dickson's disability, subject
to review by Staff and Board.
REPORT ON MEETING RE CITY ~NDMENT TO JOINT POWERS AGREEMENT
The Asst. Manager stated the Joint Powers Committee met this
afternoon to review the draft of City's recommendation on the use
of the sewage disposal plant. He stated the consultants will sub-
mit their suggestions and recommendations and will meet again in
approximately two weeks. Progress report only.
CORRESPONDENCE FROM GLENDALE FEDERAL SAVINGS - DEFERRED COMPEN-
SATION PLAN
Director Disch read the letter received from Glendale Federal
Savings relating to an employees' deferred compensation plan.
After discussion on several plans offered, it was
M/S/C (Johnson - Wall) that the deferred compensation plan
be referred to the Finance Committee to bring a recommendation
to the Board the first meeting in September.
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At this time, the Finance Committee set a meeting Friday, noon
May 28.
SO. CALIF. EDISON COMPANY RE CALIFORNIA CHAMBER OF COMMERCE
Information was received and presented to the Directors from the
Southern California Edison Company of Rosemead, regarding the
California Chamber of Commerce. Information only.
ACWA CORRESPONDENCE RE ADOPTION OF RESOLUTION ON NUCLEAR INITIATIVE
Information was presented to tke Directors regarding ACWA Adoption
of Resolution on Nuclear Initiative. Information only.
DIRECTOR STOOPS WILL BE ABSENT FROM BOARD MEETING JUNE 28
Director Stoops stated he would be absent from the June 28 Board
Meeting as he would be out of town.
ACWA CORRESPONDENCE RE CONFLICT OF INTEREST CODES
A letter was presented to each Director from ACWA regarding Con-
flict of Interest Codes. Information only.
ACWA CORRES - REQUEST FORMS FOR SPECIAL DISTRICTS STUDY REPORT
Information was presented to the Directors regarding published
reports on special districts. The Board asked the Assistant
Manager to see if he could get copies of this study.
MARY A. REAVES 6778 VICTORIA AVENUE - HIGHLAND - SV 8754 -
AND STUART BORSUK - 3520 GARDEN, SB - OVERCHARGE FOR SEWER SERVICE
The Asst. Manager presented requests from Mary A. Reaves, 6778
Victoria Avenue, Highland, and Stuart Borsuk, 3520 Garden, SB
for refund of overpayment for sewer service. After discussion it
was
M/S/C (Stoops - Forrest) that refund requests of Mary Reaves
and Stuart Borsuk be approved as recommended by staff, and staff
be authorized to refund $6.75 to Stuart Borsuk and refund $38.75 to
Mary Reaves.
MEMO RE WILLIAM T. WEST - SEWER SERVICE TO PROPERTY ON WHITLOCK
Each Director received a copy of a memo from the Asst. Manager
regarding information received by telephone from Mr. West. Legal
Counsel stated June 3 had been set for a hearing. Information
only.
NORTH FORK WATER COMPANY BOARD RE COOPERATIVE WATER AGREEMENT
Director Johnson discussed the meeting held with North Fork on
the cooperative water agreement. He stated North Fork will call
a meeting June 24. He stated information would be brought to
Board Meeting on June 14.
REQUEST FOR BID OPENING - TRACT 8604 - MARYSVILLE DEVELOPMENT
COMPANY
The Asst. Manager stated the developer of Marysville Development
Company had met the financial arrangements and requested bid
opening for installation of water mains and appurtenances in
Tract 8604, be authorized to open June 14.
M/S/C (Stoops - Wall) that a bid opening be authorized for
June 14, 1976, for installation of water mains and appurtenances
in Tract 8604 of Marysville Development Company, developer.
REQUEST FOR BID OPENING - TRACT 9077, PACIFIC & BOULDER STREETS
NEAL BAKER ENTERPRISES
The Asst. Manager requested bid opening be authorized for June 14,
1976, for Tract 9077, Neal Baker Enterprises for the installation
of water mains and appurtenances. Developer, Neal Baker has met
the financial requirements.
M/S/C (Stoops - Wall) that a bid opening be authorized for
June 14, 1976 for installation of water mains and appurtenances
in Tract 9077 of Neal Baker Enterprises, developer. '"
CORRES FROM MORGAN & FRANZ - REWORDING CONTRACT SPECIFICATIONS
CONCERNING DAMAGE INSURANCE
Dick Rieker, Consulting Engineer stated a meeting had been called
with Attorney Farrell, Howard Hendricks, Dana Weaver and himself
to set forth provisions regarding 'all risk' insurance and to
modify the District's standard specifications. A report will be
brought back to the Board.
WATER PRESSURE DATE AND NEWBERRY STREETS
Director Disch explained the low water pressure situation at
Date and Newberry Streets, and that he requested a flow study be
made in this area. The Auditor stated the Date Street line has
deteriorated and staff recommended replacing the line to the
first three houses on Date Street, and inform those customers
to replace the line to their house. After discussion, it was
M/S/C (Johnson - Wall) that the Staff be authorized to replace
all three service lines on Date Street and notify customers by
certified letter to replace their lines to their house.
DISCUSSION OF SEWERS ON LAPRAIX SOUTH OF BASELINE
Director Johnson brought up for discussion the sewer annexation
policies of the District. After considerable discussion, it was
M/S/C (Johnson - Wall) that Public Relations Committee put
together a form letter or brochure on the procedures of annexation
for water and sewer service and bring back report to the Board in
sixty days.
RESOLUTION 1976.19 - CONVEYANCE OF PIPELINE EASEMENT FROM MARYS-
VILLEoDEVELOPMENT CO. IN TRACT 8604
Resolution 1976.19 was presented for acceptance of conveyance of
pipeline easement from Marysville Development Company in Tract
8604. This easement was needed for the forthcoming water line
installation in Tract 8604. Staff recommended acceptance of the
easement.
M/S/C (Stoops - Wall) that Resolution 1976.19 be adopted as
presented.
SOUTHERN CALIFORNIA WATER COMPANY - WATER AGREEMENT
Correspondence was presented to each Director and the Asst.
Manager stated the need for authorization to draft an Agreement
with Southern California Water Company to work on serving water
to that Company.
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M/S/C (Stoops - Wall) authorization was granted for staff,
consultants and legal counsel to draw an agreement for providing
service of water to Southern California Water Company.
ACWA - LEADERS LUNCH IN SACRAMENTO JUNE 11
Each Director was given communications from California Water
Resources Association relating to the water and environmental
Leaders Lunch scheduled June 11. The President indicated this
had previously been presented to the Directors. Information
only.
HIRING OF MONICA HARWOOD - PART-TIME EMPLOYEE
The Asst. Manager stated one of the District employees had retired
and Monica Harwood started working for the District today as a
part-time employee. Questions were raised concerning payment of
holidays to part-time employees.
M/S/C (Forrest - Johnson) that the item of part-time
employees be taken to the Personnel Committee and the new incoming
manager to resolve, when he arrives.
M/S/C (Johnson - Stoops) that approval was granted for the
hiring of Monica Harwood as a part-time employee for the District.
CHECK APPROVAL
General 3320 - 3463 $152,051.16
Payroll 1001 1031 15,239.21
$167,290.37
M/S/C (Forrest - Wall) that the ckecks be approved as submitted.
HUBBS EQUIPMENT COMPANY CORRESPONDENCE
The Asst. Manager read a letter from Hubbs Equipment Company
of San Bernardino, whereby they requested water service for their
five acres on the north side of Santa Ana Canyon Road, east of
Weaver Street in Highland. After discussion, it was
M/S/C (Johnson-Wall) that the letter request of Hubbs Equip-
ment Company be referred to the Water Committee and that the
$500.00 study fee be deferred at this time until report is brought
to the Board.
WATER COMPANY SHARES
General discussion was held on City Creek Water Company, ~e~ Rosa
Mutual Water Company water stock, and the general value of stock
of all companies owned by the District. After considerable dis-
cussion, it was
M/S/C (Johnson - Stoops) that CM Engineering be authorized
to determine the cost to prepare a study on the value of water
shares of all companies owned by the District.
BIG BEAR CITY COMMUNITY SERVICES
Director Forrest stated he received an invitation to attend the
dedication of Big Bear City Community Services District building
on May 28. Information only.
AWWA CONVENTION IN NEW ORLEANS
Director Forrest stated he would not be able to attend the A~WA
convention in New Orleans, and since reservations cannot be can-
celled, to turn over to the District Manager to attend the week of
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0 584
June 20. Information only.
ASSEMBLYMAN GOGGIN
Director Forrest read a letter he received from Assemblyman
Terry Goggin. Information only.
CHAMBER OF COMMERCE
Director Stoops stated he had attended a meeting of the Chamber
of Commerce regarding rees for memberskip. Information only.
WATER STOCK FUND
Director Johnson brought up for discussion a water formula fund
to buy water stock. After discussion, it was
M/S/C (Johnson - Stoops) that any water stock monies that
comes in be put in a special fund to buy water stock.
BUDGET
Director Disch stated the annual budget was being studied by the
Finance Coramittee. Progress report only.
SCREENING COMMITTEE - HIRING NEW DISTRICT MANAGER
Director Disch brought up for discussion the thanking of the
Screening Committee for their time in screening applications for
hiring a general manager for the District. Director Stoops stated
he would draft a thank you letter and each Director could sign.
EADIE AND PAYNE TO AUDIT DISTRICT BOOKS
General discussion arose concerning the time nearing for the
District books to be audited. After discussion, it was
M/S/C (Stoops - Wall) authorization was granted to hire the
firm of Eadie & Payne to audit District books for the year ending
June 30, 1976.
ADJOURNMENT
The meeting was adjourned at 10:30 p.m.
May Kinz~r, Actingfcretary J~' ~~ ~/~~
'Philip ~. Di~h, President ~'~
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