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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/28/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 28, 1976 MINUTES The meeting was called to order at 7:00 p.m. President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disck; Directors: Norman W. Forrest, Dennis Johnson, Gerald W. Stoops, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer STAFF PRESENT: Harold M. Fones, General ~anager; Howard H. Hendricks, Asst. Manager; Bonnie Eastwood, Secretary GUESTS: Jack Dickson MINUTES It was noted O.A. "Art" Wall was:present at tke June 14, 1976, Meeting. M/S/C (Stoops - Forrest) that the Minutes be approved as corrected. PERSONNEL COMMITTEE REPORT Director Forrest indicated the Personnel Co~%mittee had met regarding several items: EMPLOYEE STEP INCREASES The following step increases were recommended by the Personnel Com- mittee: Don Sickles, Field Superintendent from 36E $6.55/hr to 36F $6.88/ hr $1197/month Josephine Antonucci, one step increase, Account Clerk II from 23F $3.66/hr to 23G $3.84/hr $669/month. M/S/C (Wall Stoops) that the Board accept the Personnel Committee's recommendations and grant step increases to Don Sickles and Josephine Antonucci. JACK DICKSON MATTER Director Fo~rest indicated the Committee would like to encourage Mr. Dickson to accept the rehabilation program sponsored by Workman's Compensation, rather than retirement. That Mr. Dickson be informed by registered letter of the recommendation, with a reply being re- quested from him by letter before July 7, 1976 with Board action being taken on July 12th. Mr. Dickson made no con, tent at this time. DEPARTMENT HEADS TO REPORT TO GENERAL MANAGER The Personnel Committee recommended that Don Sickles, Howard Hendricks and Duncan Parkes report directly to the General Manager. -1- 6/28/76 NEGOTIATIONS WITH E. MEYER RE AGRICULTURAL WATER REQUEST The General Manager indicated an Agreement had been prepared by staff and signed by Ernest and Blanche Meyer re their request for agricultural water for approximately fourteen acres at a cost of .17 cents per hundred cubic feet. After discussion, it was M/S/C (Stoops - Forrest) that the Agreement with Ernest and Blanche Meyer be approved re their request for agricultural water at a cost of .17 cents per hundred cubic feet. M/S/C (Stoops - Forrest) for adoption of Resolution 1976.26 Authorizing Execution of Agreement with Ernest J. Meyer and Blanche Meyer. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None HUB~SEQUIPMENT SERVICE REQUEST FOR WATER SERVICE No report at this time. A report by the Water Committee will be given on July 12, 1976. REPORTS ON AWWA CONFERENCE IN NEW ORLEANS - JUNE 20 - 25, 1976 Directors Disch and Stoops reported on the informative sessions they attended at the Conference. The General Manager also reported he had gleaned much from the Conference. It was suggested when the annual membership dues are requested the name of the District be used rather than an individual representative of the District. AUTOMATIC PAYMENT OF WATER BILLS After a discussion on the possibility of automatic payment of water and sewer bills, in which money is transferred from a cus- tomer's checking account to the checking account of the District, it was M/S/C (Forrest Stoops) that the Finance Committee investi- gate the possibility of an automatic payment system and report back to the Board in ninety days. REPORT ON COST OF PREPARING STUDY ON VALUE OF WATER STOCK OWNED BY DISTRICT Engineer Rieker indicated that the Board had previously requested CM Engineering to submit a cost for determining the value of individual water stock held by the District. He stated this would be a very lengthy study, and therefore, recommended if there is a question on the value of specific stock, it be determined individual- ly, rather than all stock value being determined at one time. He stated the values change continually. SOUTHERN CALIFORNIA EDISON CO. RE NOTICE OF HEARING FOR REVIEW AND CONSIDERATION OF TIME OF DAY PRICING TARIFFS A notice of hearing was presented to the Directors for information only, re time of day pricing. After discussion, it was suggested a three to five year study of energy costs would be beneficial. 6/28/76 RESOLUTION 1976.25 ACCEPTANCE OF AGREEMENT AND AUTHORIZATION FOR EXECUTION WITH SOUTHERN CALIFORNIA WATER COMPANY The Southern California Water Company has signed and returned to the District a proposed Agreement regarding furnishing of temporary water. It was M/S/C (Stoops - Forrest) adoption of Resolution 1976.25 Author- izing the President and Secretary to sign said Agreement with Southern California Water Company, with a copy being sent to the State Health Department. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None REVIEW OF AGREEMENT FOR SEWER INSTALLATION IN O~ANGE STREET - FRANK WHITING The Directors were given a copy of an Agreement drawn up for con- sideration between Frank Whiting and the District re furnishing sewer to the property of Frank Whiting on the east side of Orange Street. The estimated cost for the first 800 feet, which will be at the expense of the District, will be $17,300, plus fees of $3,500, for a total of $20,800. The remaining 1300 feet, to be paid by Mr. Whiting, will be an estimated $33,800 for a total estimated cost of $54,600. After discussion, it was M/S/C (Johnson - Wall) that the Agreement be presented to Mr. Whiting for his approval. The District approves the Agreement. SPECIAL DISTRICT REPRESENTATION ON LAFC Director Wall indicated he had been appointed as an alternate to represent the Association of San Bernardino County Special Districts re their appointment of members on the LAFC. He reviewed the past meetings he had at%ended and stated he would report on one he would be attending June 29th at the July 12th Board Meeting. REPLACEmeNT OF PICKUP TRUCK A discussion was held regarding purchase of a new pickup truck to replace one that has been taken out of service due to mechanical and safety problems, it was M/S/C (Forrest - Johnson) that the General ~4anager be authorized to draw up specifications to call for bids for the purchase of a new pickup truck which would be presented at the Special Meeting being held July 6, 1976. CHECK APPROVAL General 3463 - 3607 Payroll 1031 1153 After discussion on various checks, it was M/S/C (Forrest - Wall) that the checks be approved as submitted. FINANCIAL STATEMENTS Financial statements were presented for the Directors review and comments. No action taken, information only. JOINT POWERS AGREEMENT COMMITTEE REPORT The General Manager indicated a meeting had been held with the Joint Powers Committee and City representatives regarding the amendment to the Joint Powers Agreement. It seemed all parties were in agreement -3- 6/28/76 as to the concept~ being equitable and fai.r, it ~as ~ug~ested, how- ever that Attorney Robert J. Farrell and Attorney Ed Taylor get together to finalize the agreement and clarify some of the defini- tions and terminology, thereby saving steps in the Agreement hav- ing to go back and forth between parties. After discussion, it was M/S/C (Johnson - Wall) that authorization be given Robert J. Farrell, Attorney, to contact Ed Taylor, Attorney, to work out and finalize the amendment to the Joint Powers Agreement. M/S/C (Wall - Johnson) that Attorney Denslow Green be authoriz- ed to review the draft agreement after it has been prepared by Attorney Farrell and Attorney Taylor. CONSTRUCTION CONTRACT WITH KEN HAWKER - TRACT 8604 The General Manager stated Mr. Hawker was having problems com- pleting his insurance arrangements for work within Tract 8604. After discussion, it was determined that the General Manager would work the matter out with Hawker Construction Company. CORRESPONDENCE FROM DEL ROCO COPd?ORATION - KNIGHTS OF COLUMBUS The General Manager indicated he had received a letter granting the District permission to place upright lengths of pipe in the ground on the north side of the block wall between the District property and their parking lot. They also requested permission to install one or possibly two pole mounted lights on the perimeter of the parking lot owned by the District across from the District Office. They would be installed and maintained at the sole expense of the Del Roco Corporation (Knights of Columbus). After discussion, it was M/S/C (Forrest - Wall) that authorization be given to the Knights of Columbus to put lights in the parking lot on the west side of the street, subject to approval of legal counsel. PLANT 25 - REBUILD ELECTRIC SERVICE AND METERING TO PU~S The General Manager indicated that three bids had been received on rebuilding electric service and metering to pumps at Plant 25. After discussion on quotes received, it was M/S/C (Forrest - Stoops) that staff be authorized to negoti- ate a contract and proceed in getting the electrical work at Plant 25 finished. GENERAL MANAGER AUTHORIZED TO FUNCTION AS DISTRICT MANAGER The General Manager requested that the Board consider<him to act as District Engineer. He stated he felt on routine matters re- quiring engineering judgment, he could exercise his ability as an engineer for the District. After discussion on the matter of the General Manager acting as District Engineer, it was M/S/C (Forrest - Johnson) that the General Manager be consid- ered District Engineer for any work he feels he can do, all other work would be referred to consultants. ADJOURNMENT The meeting was adjourned at 9:20 p.m. Bo~ie R. East~o~d, Secre ary 6/28/76