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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/12/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING JULY 12, 1976 MINUTES The meeting was called to order at 7:00 p.m., President Philip A. Disch led the flag s&lute. ROLL CALL: PRESENT: Philip A. Disck, President; Directors: Norman W. Forrest, Dennis Johnson, Gerald W. Stoops, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Bonnie Eastwood Secretary MINUTES Director Forrest requested the Minutes reflect his vote "no" on the Motion regarding the Finance Committee meeting to draw up guidelines for District Directors' expenditures at meetings and conferences to be presented at the September 13 Board Meeting. M/S/C (Stoops - Wall) that the Minutes be approved as corrected. REPORT ON SPECIAL DISTRICTS REPRESENTATION ON THE LAFC Director Wall reviewed a letter from the LAFC with the Board indica- ting that two significant changes had been made in the Rules and Regulations of the LAFC of San Bernardino County Affecting Functions and Services of Special Districts and Representation on the Com- mission of Independent Special Districts. It was indicated a tele- phone call, as well as a letter had been written to the LAFC indicating the feelings of the District on the matter. A hearing will be held July 14th regarding a decision as to whether or not Special Districts will be represented on the Commission. Infor- mation only, no action taken. CALIFORNIA SPECIAL DISTRICTS LEGISLATIVE REPORT Director Wall gave each Director a copy of a report received from the California Special Districts Association re status of CSDA legislation as of June 25, t976. He reviewed briefly some of the bills of interest to the Board. He indicated the CSDA is request- ing comments from the Special Districts regarding the format of this report. Information only. REPORT ON REQUEST FOR WATER SERVICE FROM HUBBS EQUIPMENT SERVICE The General Manager indicated that the Water Comraittee would be meeting within the next two weeks to determine an alternate plan for serving water to Hubbs Equipment Service. After discussion, it was M/S/C (Forrest - Wall) that the Water Committee postpone their report and bring back a recon%~endation to the Board in sixty days, or sooner if possible. SAN BERNARDINO SAUSAGE COMPANY - PROGRESS REPORT Attorney Farrell submitted a letter to the District regarding the status of the San Bernardino Sausage Company. The letter indicated -1- the Receiver would be required to sign up and become responsible~ for any water furnished from the date of his take over as Receiver. In case of default, it would be necessary to cancel the restrain- ing order and water service would be discontinued. Information only. RESOLUTION 1976.28, RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES T.R. ENRIGHT/FHA, 26656 SPARKS, HIGHLAND SV 7661 The General Manager indicated that all sewer charges have been paid and recommended reconnection to District sewer facilities. M/S/C (Forrest - Stoops) that Resolution 1976.28, Release of Lien for Delinquent Sewer Charges, T.R. Enright, be adopted as submitted. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.29, RELEASE.OF LIEN FOR DELINQUENT SEWER CHARGES YVETTE GIBBONS, FHA, 26591 15th STREE~ HIGHLAND SV 7966 The General Manager indicated that all sewer charges have been paid and recon%~ended reconnection to District sewer facilities. M/S/C (Forrest - Stoops) that Resolution~%1976.29, Release of Lien for Delinquent Sewer Charges, YVette Gibbons, be adopted as submitted. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.30 RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES GLEN & JOANN LAWSON, 7240 COLE, HIGHLAND SV 8096 The General Manager indicated that all sewer charges have been paid and recommended reconnection to District sewer facilities. M/S/C (Forrest - Stoops) that Resolution 1976.30, Release of Lien for Delinquent Sewer Charges, Glen & JoAnn Lawson, be adopted as sub- mitted. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None DEADLINE FOR SUBMISSION OF CONFLICT OF INTEREST CODE FOR SPECIAL DISTRICTS The General Manager indicated that information had been received from the County stating October 1, 1976~is the deadline date for submission of the Conflict of Interest Codes for Special Districts. After discussion of the matter, it was M/S/C (Johnson - Stoops) that the Legislative Committee and Legal Counsel meet regarding the Conflict of Interest Code and bring their report and recommendation back to the Board at the September 13, 1976 Board Meeting. LETTER TO HOWARD HAWKINS, ACWA PRESIDENT, RE PRESENTATION OF CON- TROVERSIAL ISSUES AT CONVENTIONS Director Stoops presented each Director with a copy of a letter he had drafted to Mr. Hawkins. After reviewing the letter, it was M/S/C (Johnson - Forrest) that the letter to Howard Hawkins be -2- 7/12~76 02G90 tabled until the next Board Meeting with another draft being sub- mitted at that time. ORANGE STREET PROPERTY AGREEMENT - FRA/~KWHITING The General Manager indicated that Mr. Whiting had raised some ques- tions on the Agreement presented to him regarding his Orange Street property. One being a clause regarding the ten year reimbursement refund. He requested that the clause be extended to twenty years rather than ten years. There was also a question ontthe costs quot- ed for the extension. After discussion, it was M/S/C (Johnson - Wall) that the Board re-affirm their past policy and maintain the tenyyear reimbursement refund agreement. TERMS FOR ANNEXATION OF TRACTS 7248 and 7989 - FRANK WHITING ~he General Manager indicated that Mr. Whiting had requested annex- ation for Tracts 7248 and 7989. He has satisfied the water formula by transferring sufficient stock to the District and paid all fees. However, he has requested that he be allowed to continue to use the stock for irrigation purposes in Tract 7989, paying the District all assessments on that stock until such time as the Tract is develop- ed. M/S/C (JOhnson - Wall) that we accept the terms of the annexa- tion on Tracts 7248 and 7989, as proposed by Frank Whiting upon agreement of legal counsel. SPECIAL DISTRICT'S MONTHLY MEETING - JULY 19, 1976 Director Forrest indicated the Special District's Monthly Meeting will be held at Lloyd's Restaurant in Running Springs, July 19th. He requested authorization for the East San Bernardino County Water District to host the Special District's October Meeting at the Mediterranean Restaurant. Mrs. Erna Schuiling will be the guest speaker. M/S/C (Stoops - Wall) that the District host the Special Dis- trict's October Meeting. ADVANCED STUDIES PROGRAM - SPECIAL DISTRICT MANAGEMENT ~ SANTA BARBARA - AUGUST 2-5, 1976 Information has been received re the Advanced Studies Program in Special District's Management, August 2-5, 1976, presented by the University of California at Santa Barbara. After discussion, it was M/S/C (Forrest - Stoops) that the matter be tabled until the' July 26th Board Meeting~ DEDICATION OF EASEMENT TO CITY OF SAN BERNARDINO, SOUTH OF CITRUS STREET, WEST OF VICTORIA AVENUE The General Manager indicated that the City had requested an ease- ment of 2.75 feet to be dedicated to them along the south side of Citrus Street, west of Victoria Avenue for the purpose of sidewalk construction at City expense. After discussion, it was M/S/C (Stoops - Forrest) that the District grant the 2.75 foot easement on the south side of Citrus Street, west of Victoria to the City of San Bernardino, as requested, for sidewalk construction. SEWER STOPPAGE CLAIM - REESE F. RIDGE, 7416 MCKINLEY AVENUE SV 0615 The General Manager stated District records indicate a reported sewer stoppage from a blocked lateral at 7416 McKinley Avenue. A claim may possibly be made by Reese F. Ridge regarding said sewer damages. It was requested that authorization be made to turn the information over to the insurance carrier at this time. After dis- cussion, it was --3-- 7/12/76 ~/S/C (Stoops - ~all) ~at the impend&n9 sewer stoppage claim be referred to the District insurance carrier. RESOLUTION 1976.31 - NOTICE OF COMPLETION, MLADEN BUNTICH, SEWER MAIN EXTENSION TO TRACT 9077 The General Manager indicated a Certificate of Completion had been received from CM Engineering stating the construction of the sewer main extension to Tract 9077 by Mladen Buntich was completed on July 8, 1976, in accordance with plans and specifications. He recommended that Resolution 1976.31, Notice of Completion, be approved. After a discussion of the project, it was M/S/C (Stoops - Forrest) that the Resolution 1976.31, Notice of Completion, be adopted as presented. Director Johnson was opposed to the motion and vote "no". STEP INCREASE - BONNIE EASTWOOD, SECRETARY Director Forrest indicated the Personnel Committee was recommending to the Board and General Manager a step increase for Bonnie Eastwood, District Secretary, from 30E $4.89 to 32E $5.39/$938 by Board action. It was stated she is secretary to the entire Board. M/S/C (Stoops - Wall) that the recommended step increase for Bonnie Eastwood, Secretary, from 30E $4.89 to 32E $5.39 be approved, effective July 19, 1976. RESIGNATION OF HOWARD H. HENDRICKS, AUDITOR TREASURER Director Forrest indicated that Howard H. Hendricks, District Auditor Treasurer had submitted his written resignation. The Director~ each received a copy. It was stated that Mr. Hendricks had done an excel- lent job for the District. Also, that Mr. Hendricks had agreed to work out a schedule with the General Manager to work certain days until approximately September 15, 1976. He has also agreed to assist the General Manager in the screening of applicants for a new District Auditor Treasurer. The Personnel Committee recommended that an adver- tisement be placed in the local newspaper, as well as the Riverside newspaper. M/S/C (Forrest - Stoops) that the Board accept the resignation of Auditor Treasurer, Howard H. Hendricks; that his schedule of termination be accepted; that an advertisement be put in the Sun Telegram and Riverside newspaper for a new Auditor Treasurer; that the General Manager and Howard Hendricks screen the applicants and reduce the number to five. The Personnel Committee and General Manager will recommend either 3 or 5 applicants to the Board for their review, interview and approval. The entire Board will make the final decision; a copy of the advertisement will be sent to local CPA firms also. RESOLUTION OF COMMENDATION FOR HOWARD H. HENDRICKS M/S/C (Stoops - Forrest) that a Resolution of commendation be prepared for Howard H. Hendricks, Auditor Treasurer, for his service to the District, that it be suitably framed and presented to Mr. Hendricks at an appropriate time. STEP INCREASES - RECLASSIFICATIONS Director Forrest indicated the General Manager had recommended to the Personnel Committee and Board the following step increases and reclassifications for their approval: -4- 7/12/76 Tony Lujan, Utility Crewman II, reclassification to Meter Reader, 27D $4.23/$736 Duncan Parkes, raise 34F-- $6.24 to 35F $6.55/$1140 Josephine Antonucci, ~aise 23G - $3.84 to 24G $4.03/$701 Kenneth E. Moen, Start as Utility Crewman I - 26A $3.16 - 6 months to $3.32/$578 M/S/C (Stoops - Wall) that the above-named employees be given the recommended step increases and reclassification as presented, effective July 19, 1976. PERIODIC SALARY ADJUSTMENT Director Forrest indicated the General Manager was recommending to the Personnel Committee and Board that District employees receive a periodic salary adjustment of 5%, which would also increase fringe benefits approximately 1%. Director Forrest indicated that each employee would receive a written breakdown of their fringe benefits so they might realize the amount being contributed by the District towards their fringe benefits. He recommended the Board accept the General Manager's recommendation for a 5% general increase, across the board. M/S/C (Forrest - Wall) that the recommendation for a periodic salary adjustment increase of 5% be granted to all employees, effective July 19, 1976. PURCHASE OF COMPACT PICKUP TRUCK The General Manager read bid proposals submitted for the purchase of a compact pickup truck for District use. Low bid was $3,411, plus $787 for a utility box for a 1975 Ford compact pickup truck from Fairview Ford. This bid was recommended by the General Manager. After discussion, it was M/S/C (Forrest - Stoops) that the Board accept the General Manager's recommendation to purchase the 1975 Ford compact pickup truck from Fairview Ford for $3,411, plus a utility box for $787. WATER EXCHANGE AGREEMENT The General Manager indicated that the Water Exchange Agreement has presently been signed by seven entities and went into effect on July 6, 1976, with only three entities not having signed. They are the District, North Fork Water Co. and Yucaipa Water District. He indicated there is a period of 60 days in which the other three entities can sign without prejudice. After that time there has to be~unanimous vote of all participants to become a part of the Agree- ment. Information only, no action taken. BACKFLOW PREVENTION DEVICE TESTER CERTIFICATION The General Manager indicated the Environmental Health Services Department has notified the District a new annual fee of $10 is due for all individuals holding a Backflow Prevention Device Tester Certificate. He indicated there are presently six District employ- ~-~ ees that have this certificate. After discussion, it was M/S/C (Forrest - Wall) that the District pay the annual $10 fee for those employees having a Backflow Prevention Device Tester Certificate. DEL ROSA MUTUAL WATER COMPANY An update was given on the negotiations with Warner Hodgdon re acquisition of Del Rosa Mutual Water Company. The General Manager indicated that more information was being accumulated on the Com- pany by himself and Joseph Rowe, tkat a report would be made 7/12~76 when this had been accomplished. Information only, no action. JOINT POWERS SEWER AGREEMENT WITH CITY OF SAN BERNARDINO An inquiry was made as to the progress being made on the Agreement with the City in regards to the amendment to the Joint Powers Agree- ment with the City of San Bernardino. Attorney Farrell stated he had written Attorney Taylor regarding a meeting to discuss the amend- ment, however, it had not been acknowledged at this time. Director Johnson will make contact with the City regarding their legal staff moving along with the matter as soon as possible. DEADLINE DATES FOR TAX RATE The General Manager reviewed deadline dates with the Directors in regards to imposing tax rates. He stated information from the Assessor's Office indicated July 1 as the deadline date for the submission of a tax rate determined by the District. August 1, the deadline date to submit a detailed account of needed monies to the County Auditor with the Board of Supervisors determining the rate. Information only, no action taken. WEEKLY REPORT SUMMARY Director Disch indicated the General Manager will be making a report every Friday to all Directors on pertinent items regarding the Dis- trict which he feels the Board should be made aware of. Information only. Bonnie R. E~st~o~d, Secretary Disch, President -6- 7/12/76