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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/26/19760 G94 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 26, 1976 MINUTES The meeting was called to order at 7:00 p.m. President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, President, Directors: Norman W. Forrest, Dennis Johnson, Gerald Stoops __ ABSENT: O.A. Wall PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Bonnie Eastwood, Secretary GUESTS: John Stubblefield, Emil Hutchins MINUTES: M/S/C (Stoops - Johnson) that tke Minutes be approved as sub- mitted. STUBBLEFIELD MOBILE HOME PARK SEWER CHARGES ~She General Manager indicated that District Ordinance 299 states a charge will be made for all spaces occupied or unoccupied after a two year period. Mr. Stubblefield has challenged this~Ordinance. It was indicated the City of San Bernardino's procedure does not charge for mobile home spaces until the space has been initially occupied. Theref0re~ it was suggested the matter of charges for occupied and unoccupied mobile home spaces be referred to the Sewer Committee to investigate in view of the City's change of Ordinance, to determine what would be most equitable method of charging. The Committee will bring back a recommendation to the Board. Mr. Stubble- field is to be invited to attend the August 9tk meeting to discuss the matter. After discussion, it was M/S/C (Stoops - Johnson) that the stubblefield Mobile Home Park sewer charges be referred to the Sewer Committee for their review of the matter with a recommendation being brought back to the August 9th Board Meeting, with Mr. Stubblefield being invited to attend. SPECIAL DISTRICTS REPRESENTATION ON LAFC The General Manager indicated a LAFC meeting would be held August 4, 1976, at 9:00 a.m. A representative from each Independent Special District has been requested to attend. They also requested a list of functions and services now provided by each District, the legal authority and a map and legal description of present District bound- aries be submitted to them by September 1, 1976. After discussion, M/S/C (Stoops - Johnson) that the person representing the District at the August 4th meeting cast an affirmative vote in favor of the rules and regulations governing Special District representation as previously presented. Director Disch will represent the District with Director Forrest as an alternate. REPORT ON LETTER TO HOWARD HAWKINS, PRESIDENT OF ACWA ~irector Stoops presented a rough draft letter which will be sent to -1- 7/26/76 Howard Hawkins re presentat±on of controversial issues at convent±ons. After reviewing the letter, it was M/S/C (Johnson - Forrest) that the letter be accepted as drafted and sent on to ACWA. FINANCE COMMITTEE REPORT The Finance Committee had made no determinations regarding Director's expenditures, however, a report will be made at the September 13th Board Meeting. Information only. PERSONNEL COMMITTEE REPORT Director Forrest indicated the Personnel Committee had met and reviewed salary step increases for the following personnel: Gabino Becerra 29E to 29F, effective July 5, 1976. Charles Karpinski 26A to 26B, 6 month step increase Clinton Stewart 29G to 29H Elisbeth Perkins 29G to 29H Phyllis Needham 26G to 26H Mathis Davis 29G to 29H Duncan Parkes 35F to 35G Harry Blackman 30G to 30H Leroy Roebke 34F to 34G All step increases effective August 16, 1976, except Gabino Becerra M/S/C (Stoops - Forrest) that the Personnel Committee recommenda- tions for the above-mentioned step increases be approved as submitted. CLIFFSIDE RANCH AGREEMENT FRANK WHITING Discussion was held regarding the Agreement sent to Frank Whiting re the Cliffside Ranch. After discussion, it was determined that the General Manager would review the matter with Attorney Farrell and proceed from there. No action taken. EAST HIGHANDS DISTRIBUTION SYSTEM There was a general discussion on the distribution system in the East Highlands area and alternate methods of improving it - an additional transmission line versus pressure regulators. SEWER EXTENSION ON BASELINE AND BOULDER AVENUES - EMIL HUTCHINS Mr. Emil Hutchins has requested water and sewer service from the District ~or a lot on Boulder and Baseline Avenues. There is pres- ently no sewer or water service available at this location. A cursory review of the possibilities of such services has been made. After an extended discussion on possible methods of providing ser- vices to Mr. Hutchins, it was determined an immediate solution would be to request temporary water service from Southern California Water Company until the District could meet his water service needs. Mr. Hutchins indicated he would connect to District water and sewer facilities whenever they became available. M/S/C (Forrest - Johnson) that the matter of water service to Baseline and Boulder Avenues be referred to the Water Committee for their consideration and bring a recommendation back to the Board Meet- ing of August 2, 1976. The Southern California Water Company would be requested by the District to provide temporary water service to Mr. Hutchins until the District can provide service. M/S/C (Johnson - Stoops) that a letter be given to Mr. Hutchins indicating the District cannot provide sewer service at this time, however, Mr. Hutchins shall connect to District facilities as soon as they are available. -2- 7/26/76 DITCH SITE ALONG EAST BOUNDARY OF TRACT 9239 - BARCLAY HOLLANDER The General Manager indicated the District owns 997 feet of open ditch, as well as a 10 foot easement on the east boundary of Tract 9239 presently being developed by Barclay Hollander Corporation. Discussion was held regarding a pipe being installed with the developer absorbing one half the cost in order to eliminate the ditch, thereby avoiding possible maintenance and other problems with an open ditch directly behind a housing development. Further discussion was held regarding alternate possibilities concerning the ten foot ease- ment. It was determined that no action would be taken on the matter until it could be further reviewed by the Water Committee. The Water Committee is scheduled to meet at 12:00 noon, August 5, 1976. CORRESPONDENCE FROM SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT RE COOPERATIVE WATER AGP~EEMENT There was a discussion on the present status of the Cooperative Water Agreement. A meeting is being held Thursday regarding the matter. Information only, no action taken. CORRESPONDENCE FROM STATE HEALTH DEPARTMENT RE GRANTS AND LOANS A reply from the State Health Department re a letter written by the General Manager regarding grants and loans was reviewed by the Board. Information only, no action taken. INITIATING ANNEXATION 1976-6, RESOLUTION 1976.32 - NE 1/~, SEC. 32, T1N, R3W, HIGHLAND, RAY AND BETTY BENSON The General Manager presented Resolution 1976.32, Initiating Annexa- tion 1976-6, NE 1/4, Sec. 32, T1N, R3W, Ray and Betty Benson for sewer service. M/S/C (Forrest - Johnson) that Resolution 1976.32 be adopted as presented. INITIATING ANNEXATION 1976-7, RESOLUTION 1976.33, 26849 E. BASELINE HIGHLAND - CHARLES & DIANNE KING The General Manager presented Resolution 1976.33, Initiating Annexa- tion 1976-7, 26849 E. Baseline, Highland, Charles and Dianne King for sewer service. M/S/C (Forrest - Johnson) that Resolution 1976.33 be adopted as presented. INITIATING ANNEXATION 1976-8; RESOLUTION 1976.34, 26822 Cypress, HIGHLAND, ALMA L. MARRS The General Manager presented Resolution 1976.34, Initiating Annexa- tion 1976.8, 26822 Cypress, Highland, Alma L. Marrs, for sewer service. M/S/C (Forrest - Johnson) that Resolution 1976.34 be adopted presented. INITIATING ANNEXATION 1976-9, RESOLUTION 1976.35, Lots 37, 38, 39 AND 40, TRACT 3202, HIGHLAND, TED AND MARTHA EICHELBERGER The General Manager presented Resolution 1976.35, Initiating Annexa- tion 1976-9, Lots 37, 38, 39 and 40, Tract 3202, Highland, Ted and Martha Eichelberger for water service. M/S/C (Forrest - Johnson) that Resolution 1976.35 be adopted as presented. -3- 7/26/76 RESOLUTION 1976.36 - AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE AGREEMENT WITH CITY OF SAN BERNARDINO RE EASEMENT OF 2.75 FEET SOUTH OF CITRUS, WEST OF VICTORIA The General Manager presented Resolution 1976.36, Authorization for President and Secretary to Execute Agreement witk City of San Bernar- dino re Easement South of Citrus and West of Victoria. He indicated authorization had been given at the last Board Meeting for the easement to be granted. The easement was for sidewalk construction. M/S/C (Stoops - Forrest) that Resolution 1976.36 be adopted as presented. RESOLUTION 1976.37 - SIGNATURE CARDS FOR MONIES DEPOSITED FOR TRACT 7248 - FRANK WHITING The General Manager indicated signature cards had been received from the Title Insurance and Trust Company where $33,800 will be deposited in behalf of Frank Whiting for sewer service to Tract 7248. The Dis- trict is authorized to draw upon the funds when needed. Authorization was requested for the new auditor treasurer to sign the signature cards. M/S/C (Stoops - Johnson) that Resolution 1976.37 be adopted author- izing either the present auditor-treasurer or the new auditor-treasurer to sign the signature cards. POTENTIAL CLAIM - PLUM TREE APARTMENTS The General Manager indicated there may be a claim as the result of a person stepping into a hole next to a sidewalk at the Plum Tree Apart- ments. He requested authorization to refer the matter to the District insurance carrier. M/S/C (Stoops Johnson) that the potential claim be submitted to the District insurance carrier for their review. ADVANCED STUDIES PROGRAM, UNIVERSITY OF SANTA BARBARA, AUGUST 2-5, 1976 M/S/C (Forrest - Stoops) that the matter~be~tabled. DISTRICT CONTRACT INSURANCE PROGRAM The General Manager stated he felt the contract insurance clause on earthquake, flood and deductibles should be reviewed, as well as the split liability being made a single liability coverage. After con- siderable discussion on the matter, it was M/S/C (Johnson - Stoops) that the insurance matters be reviewed by the General Manager and Attorney Farrell, with a report being brought back to the November 8th Board Meeting. Progress reports being made in the mean time. PROCEDURE FOR SETTING UP FUND FOR BUYING STOCK - BOOK ENTRY OR PHYSICALLY SEPARATING CASH A~ter a discussion on procedures for setting up funds received for water stock, it was M/S/C (Stoops - Johnson) that the procedure for setting up funds for stock be tabled until a new auditor treasurer is employed. BACKFLOW PREVENTION DEVICE TESTER CERTIFICATION The General Manager indicated that Ray Anderson had received a certificate for completing a course in Backflow Prevention Devices. -4- 7/26/76 M/S/C (Stoops - Forrest) that the Certificate be framed and pre- sented to Ray Anderson. CHECK APPROVAL M/S/C (Stoops - Forrest) that checks be approved as submitted. JOINT POWERS AGREEMENT AMENDMENT WITH CITY OF SAN BERNARDINO A discussion was held regarding all costs incurred in negotiations with the City of San Bernardino Joint Powers Agreement amendment concerning sewer charges. A breakdown of these costs was requested. It was M/S/C (Johnson - Stoops) that within sixty days a report be given on all monies expended on sewer charge negotiations with the City on the amendment to the Joint Powers A~reement. CORRESPONDENCE FROM EADIE & PAYNE RE ENGAGEMENT LETTER FOR SERVICES The General Manager reviewed with the Board a letter received from consultants Eadie & Payne re their request for the District to execute an engagement letter for services to be rendered before the beginning of this year's audit. It clarifies the extent of their auditing services. M/S/C (Forrest - Johnson) that the District accept the letter from Eadie & Payne as presented, with the word "continuing" omitted. The President will sign said letter. DISCUSSION ON DISTRICT WATER QUALITY. The General Manager made mention of the recent newspaper articles regarding District water quality. There was further discussion on the matter. The Board indicated the published comments made by the General Manager were very good. JOINT POWERS AGREEMENT WITH THE CITY~>OF SAN BERNARDINO Attorney Farrell reported he has been working with Mrs. Chandler on the Joint Powers Agreement, however, as yet he had not heard from Attorney Taylor. Information only, no action taken. ADJOURMENT M/S/C (Stoops - Johnson) the meeting be adjourned at 9:20 p~:m. to August 2, 1976 at 7:00 p.m. B~nnie R.~Eastwood, Secretary Phil~A. Disch, President -5- 7/26/76