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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/09/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 9, 1976 MINUTES The meeting was called to order at 7:00 p.m., President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, President, Directors: Dennis Johnson Gerald Stoops ABSENT: Directors; O.A. Wall and Norman W. Forrest STAFF PRESENT: Harold M. Fones, General Manager; Bonnie Eastwood, Secretary PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer GUESTS: John Bahr and Jim Schlanhta MINUTES M/S/C (Johnson - Stoops) that the Minutes of August 2, 1976, be approved as submitted. INQUIRY REGARDING WATER SERVICE TO PROPERTY OWNERS - 1490 LYNWOOD SV-3379 Mr. Bahr appeared before the Board to make various inquiries regard- ing deposits, legality of the District turning off water when bills remain unpaid and other pertinent questions regarding District policy. The question was raised on water bills having to be satisfied before a new property owner or residentco~d receive water service. It was stated tkat the property owner must have a $10 deposit made, as well as sign a form in which he guarantees payraent for future water bills on his property. The person signing the District guarantee form will be held liable until service is requested in writing to be discontin- ued or the account is transferred to another property owner. After a lengthy discussion regarding the District's Ordinance, it was deter- mined that until the Board takes further action the water will be left on at 1490 Lynwood as long as the $10 deposit has been satisfied. Staff will review the entire matter. LAFC MEETING RE SPECIAL DISTRICTS REPRESENTATION - AUGUST 4, 1976 President Disck commented on a meeting held August 4, 1976, by the LAFC regarding Special District representation on the LAFC. He in- dicated a discussion was held regarding Special District representa- tion with a poll being taken of those thirty-six Districts represent- ed as to their feelings on the matter. He further stated a meet- ing will be held August 25th at 9:00 a.m. to select candidates to be presented to the Selection Committee when it meets later to elect two regular and two alternate members to ths LAFC. All resumes to be submitted as a candidate, as either a delegate or alternate on the LAFC, should be mailed to each area chairman. Director Forrest submitted his resume to the Board for their review, copies to be forwarded to designated sources. RESOLUTION 1976.24 ACCEPTANCE OF AGREE~4ENT AND AUTHORIZATION FOR EXECUTION OF SANTA ANA MILL CREEK COOPERATIVE WATER AGREEMENT The President indicated that the Cooperative Water Agreement has been discussed in much detail by the District and at this time has been signed by various entities. In order for the District to be a part of the Agreement, it should be signed by September 7, 1976. It was stated the North Fork Water Company Board had signed the Cooperative Agreement on Wednesday, August 4, 1976, therefore, the District is entitled to sign at this time. After a discussion of the matter, it was M/S/C (Stoops - Johnson) that Resolution 1976.24 be adopted Authorizing Execution of said Cooperative Water Agreement. ROLL CALL VOTE: AYES: Directors Disch, Johnson, Stoops NOES: None ABSENT: Directors Forrest and Wall MANAGEMENT COMMITTEE FOR SANTA ANA RIVER - MILL CREEK COOPERATIVE WATER PROJECT It was determined that each party executing the CooDerative Water Agreement would appoint a representative to the Management Com- mittee. After a discussion on the matter, it was M/S/C (Stoops - Johnson) that Dennis Johnson be appointed as District representative for the Cooperative Water Project Manage- ment Committee, with the General Manager as an alternate. MOBILE HOME PARK SEWER RATES The General Manager stated he had met with Attorney Farrell and they had drafted an amendment to the Sewer Service Charge Ordinance re sewer rates for unoccupied lots, parcels or mobile home spaces. There was also a discussion on a two year limit. After reviewing the Ordinance, it was determined a copy would be given to each Board Member for further review, as well as a copy to Mr. Arnold Stubblefield. It was then M/S/C (Johnson - Stoops) that the adoption of the amendment to the Sewer Ordinance be postponed until the August 23, 1976 Board Meeting for further determination. That in this instance only, Mr. Stubblefield be given a copy of the Ordinance draft for review. DITCH SITE - TO PLANT 39 - EAST BOUNDARY OF TRACT 9239 The General Manager indicated the ditch site that carries water to Plant 39, along the east boundary of Tract 9239 had been brought up at a previous Board Meeting. He reviewed options for negotiations with the developer as far as putting a pipe in the ditch. He stated the Water Committee had met and it was their conclusion to approach the developer and tell him he could have the ten foot easement with- in the block wall, if he would bear the entire cost of the pipe. The developer was approached with this offer and he declined. The Gen- eral Manager indicated the District had no long term plans for a line at this site, therefore, he recommended that the District retain the ten foot easement with the open ditch and the developer could build a fence to the west of it. No action taken, information only. PLANNING COMMISSION AGENDAS ~ It was suggested that the Planning Commission be contacted with a request for their agendas made. CONFLICT OF INTEREST RESOLUTION There was discussion as to meeting with Attorney Farrell to develop -2- 8/9/76 a Conflict of Interest resolution. It was determined that a resolution has to be submitted to the Board of Supervisors by October 1, 1976, in accordance with their requirements. After a discussion on vacation schedules, it was M/S/C (Stoops - Johnson) that an adjourned meeting be held on Wednesday, September 8, 1976, at 7:00 p.m. The main topic for discussion being ths Conflict of Interest resolution. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS LABOR RE- LATIONS SEMINAR - AUGUST 19, 1976 - SAN BE~NARDIN© Each Director received a copy of a brochure on the Special Districts Labor Relations Seminar, August 19, 1976, with a session for manage- ment in the morning and a session for Board Members in the evening. After discussion, it was M/S/C (Stoops - Johnson) that the General Manager be authorized to attend the Special Districts Seminar on Labor Relations, as well as any Director who would like to attend. NORTH FORK BOARD MEETING DISCUSSION - RE PIPELINE AND TWO WELLS The General Manager indicated that~a meeting had been held on Wed- nesday evening with North Fork Board of Directors. They had dis- cussed the possibility of the District obtaining an abandoned 12" water main, which was installed in 1957, as well as two wells. It was determined the main and wells would be advantageous to the District in the East Highlands area. It was proposed to North Fork that the District would like to take ownership of the main and two wells, one being the Cram well. The District offered them a nominal $100, as well as delivery of water to their ditch, with North-Fork paying the power costs, in exchange for the main, two wells and water rights. North Fork requested a rough draft agreement be drawn up for their review. It was suggested that permission be re- quested of the North Fork Board of Directors to pressure test the pipe. It was also determined that this matter would facilitate ser- vice to Mr. Hubbs. After discussion, it was M/S/C (Stoops - Johnson) that the manager be authorized to proceed with requesting permission from the North Fork Board to test the line and to meet with Attorney Farrell to draw up a draft agreement for acquisition of these facilities. Said Agreement to be brought back to the Board as soon as possible. PATTON HOSPITAL REQUEST FOR WATER COSTS The General Manager indicated a representative of Patton Hospital had contacted the District and requested costs for water service to the hospital so they might make an economic study as to the feasibility of the District supplying them with water or whether to continue using their own water supply. After discussion of the matter, it was M/S/C (Johnson - Stoops) that our regular rates and water formula be quoted as costs to Patton Hospital. WARNER HODGDON, DELROSA MUTUAL WATER COMPANY The General Manager indicated he would make a report re Del Rosa Mutual Water Company at the next regular Board Meeting. CLIFFSIDE RANCH, FRANK WHITING The General Manager indicated he had reviewed the revised draft agree- ment for water to Cliffside Ranch with Attorney Farrell. It was rec- ommended that the Agreement be accepted with the exception of one aspect, that there be a ten acre minimum for agricultural water rates, -3- 8/9/76 rather than five acres as stated by Mr. Whiting. After discussion, it was determined that a ten acre site minimum for agricultural water rates, with the inclusion of one nine acre site would be acceptable to the Board. M/S/C (Stoops - Johnson) that the District accept the Agreement from Frank Whiting of Cliffside Ranch, with a ten acre limitation on agricultural water rates, including a pre-existing nine acre site, as well as any other considerations of the Agreement as out- lined by the staff and attorney. AUTHORIZATION FOR FILING NOTICE OF NECESSITY TO CONNECT - RICHARD ANDERSON, 8118 SHIRLEY AVENUE, SAN BERNARDINO The General Manager indicated that Mr. Anderson had protested to paying for three sewer connections at 8118 Shirley Avenue. It was determined by the County Building Department that two dwellings are not connected to the sewer and are within 200 feet of the sewer. Therefore, authorization is requested to serve an official notice to connect according to District procedures. M/S/C (Johnson - Stoops) that authorization for the filing of Notice of Necessity to Connect be approved re Richard Anderson, 8118 Shirley Avenue. AUTHORIZATION TO WRITE OFF ACCOUNTS RECEIVABLE - ENVIRONMENTAL COMMUNITY DEVELOPMENT COMPANY President Disch read a memo submitted by the Auditor Treasurer re a request to write off $415.00 owed by the Environmental Community Development Company which has gone bankrupt. The bill was also sub- mitted to the owners of Mt. Shadows Mobile Home Park, since the water was pumped to fill the Mobile Home Park reservoir on four dif- ferent occasions. The Mobile Home Park owners denied responsibility for the bill. After discussion, it was M/S/C (Stoops - Johnson) that the District file proceedings with Small Claims Court to collect the $415.00 owed by the Environmental Community Development Co., Stubblefield Construction Go., et al. SMALL CLAIMS ACTION -'REESE RIDGE - SV The General Manager indicated the District had been served notice to appear in Small Claims Court regarding a claim by Reese Ridge for sewer damage. He stated the problem was not as a result of a District sewer main problem. However, someone from the District would have to appear on behalf of the District. After discussion, it was M/S/C (Johnson - Stoops) that the matter of the Small Claims Court action regarding Reese Ridge be referred to staff. APPLICATION FROM NORMAN W. FORREST RE APPOINTMENT TO SAN BERNARDINO COUNTY LAFC The General Manager indicated that Director Forrest had submitted a resume of his public services, per instructions from Special Districts for anyone interested in being considered as a candidate for delegate or alternate member on the LAFC. After discussion, it was M/S/C (Stoops - Johnson) that the application as a candidate for appointment as a delegate or alternate to the San Bernardino County LAFC by Director Forrest had been submitted to the Board; that a copy would be forwarded to Ed Taylor and other designated agencies. Any other Director of the Board who wishes to submit an application can do so. Authorization was given for staff to submit any other applications received to the proper agencies. -4- 8/9/76 ORDINANCE NO. 4 - ESTABLISHING RATES, RULES AND REGULATIONS FOR WATER SERVICE President Disch authorized the Water Committee to review Ordinance No. 4 regarding the $10 deposit fee for service, as well as sending notices to constituents regarding payment of their bills other than on a monthly basis. A report back to the Board will be made by December 13, 1976. M/S/C (Stoops - Johnson) meeting to be adjourned at 9:30 p.m. ~ Bcfnnie R. E-as'tw60d, Secretary ~ P~A. D~c~, President -5- 8/9/76