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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/10/1967 April 10, 1967 1~49 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 10, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and announced the time closed for receiving bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. R~ CALL Directors Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Miller; John Franks of the Free Press; Spencer Sparks of Southern California Water Company; Bruce MacLachlan of Civitan Little League; Contrac- tors Guy Evans of Coughlin Com- pany and D. J. Hallgren; Leon J. Moss of Moss Rubber & Equip- ment Company. MINUTES The President asked if there were any additions or corrections to the minutes of the regular meeting of March 27, 1967. The General Manager noted in the heading of the minutes that they were dated April 10, 1967 and that date should have been March 27, 1967. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the minutes of the March 27th meeting were approved with the corrected date. BID OPENING - WATER Sealed bids for the installation of water mains MAINS & APPURTENANCES and appurtenances in Highland Avenue, Merito HIGHLAND AVENUE, Place to Sterling Avenue, Job W-652 B.I. were MERITO PLACT TO opened and read by the Secretary as follows: STERLING AVENUE, JOB W-652 B.I. 1. Royal Pipeline Construction Co. $5,159.88 2. D. K. Moran Construction Co. 11,226.72 3. J. L. Scott Company 9,244.00 4. Amick Construction Company 7,941.20 5. Montclair Sewer Construction Co. 9,131.20 6. D. J. Hallgren 7,974.80 7. Coughlin Company 5,615.34 8. Michael C. Mize 10,135.28 Engineer's Estimate $16,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the bid proposals were referred to Engineers Rowe and Miller to check and report. After the Engineers reviewed all bid proposals, one slight correction of 20 cents was shown on the Hallgren bid, making his total $7,974.80; however, they recommended the acceptance of the low bid of Royal Pipeline Construction Company subject to the approval of Legal Counsel and also recommended that the next two low bids be held until a contract is signed. MOTION Upon motion by Director LeVesque, duly seconded 1250 Apr .l lO, 1967 by Director Wall and carried unanimously, the contract was awarded to Royal Pipeline Construc- tion Company on their bid of $5,159.88 subject to the approval of Legal Counsel and the next two low bids are to be held until the Contract is signed. CIVITAN LITTLE LEAGUE Mr. Mac Lachlan, President of the Civitan Little MR. MAC LACHLAN League was present and the General Manager stated a letter had been received from him re- garding a sewerage disposal problem for their Baseball Field location at Arden Avenue and Date Street. A location plat was placed on the board in order to point out the problems con- fronting them because of the fall of the land. He asked for permission to put in a private sanitary system. The regulations were read to him as they are in the Sewer Ordinance No. 66 of this District. They have no running water at the Snack Bar at the present time and no toilets except in the Church and no money to spend for such installations at the present time. An easement to the south was suggested or a Sump pump, in order to use the sewer line used by the Church which owns the land where the Little League ball diamond is being constructed. After much discussion, Mr. MacLachlan is to see if he can obtain easements to connect to District facili- ties south of the railroad tracks, or purchase a Sump pump and connect into Date Street, then report back to the Board in 30 days. No other action was taken. RESOLUTION NO. 999 - Resolution No. 999 was presented to release the RELEASE OF LIEN, ZOE lien against the property of Zoe M. Thomas of M. THOMAS, 7596 7596 Griffith Avenue, Highland, which is at GRIFFITH AVENUE, present in favor of the District, as Mr. Thomas HIGHLAND has paid off the $398.75 lien for water main extension in full. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 999 was adopted. RESOLUTION NO. 1000 - Resolution No. 1000 was presented along with a CERTIFICATE AND NOTICE Certificate of Completion signed by Associate OF COMPLETION BY D.J. Engineer Cole, stating the completion of the HALLGREN water transmission main along Bear Valley Ditch, Palm Avenue to Tract 7229 by Contractor D. J. Hallgren on March 31, 1967. The General Manager recommended that the passage of this resolution be tabled until the Board Meeting of April 24th as there is still some corrective ~ork to be done by the Contractor. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the acceptance of Resolution No. 1000 was tabled until the Board Meeting of April 24, 1967. RESOLUTION NO. 1001 - Resolution No. 1001 was presented to release RELEASE OF LIEN HELEN the lien against the property of Clifford and & CLIFFORD BELLAH, Helen Bellah at 7633 Griffith Avenue, Highland 7633 GRIFFITH AVENUE which now stands in the name of the District HIGHLAND for the amount of the lien, $392.48 as this amount for water main extension has now been paid in full. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 1001 was adopted. April 10, 1967 1251 RESOLUTION NO. 1002 - Resolution No. 1002 was presented along with a CERTIFICATE & NOTICE Certificate of Completion signed by Joseph A. OF COMPLETION BY Rowe of W. P. Rowe & Son stating the installa- ROYAL PIPELINE tion of water mains and appurtenances for CONSTRUCTION COMPANY Freeway Relocation in the vicinity of Park, Erwin and Fairfax Avenues was completed on March 30, 1967 by Royal Pipeline Construction Company as well as letters having been received from State Highway and San Bernardino County Highway indicating their approval of the area after completion of construction. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1002 was adopted. RESOLUTION NO. 1003 Resolution No. 1003 was presented and read by FOR SOUTHERN CALIFORNIA Attorney Farrell who was requested by Board WATER COMPANY Action to write a resolution to be sent to the REGARDING THREAT OF Southern California Water Company regarding this CONDEMNATION - HIGHLAND District's position on a threat of condemnation SYSTEM which was requested by Mr. Philip Walsh, President of the Southern California Water Company. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 1003 was adopted. MOTION - WITHDRAWN A motion was made by Director Forrest to instruct our Legal Counsel to contact Southern California Water Company with a copy of the resolution ask- ing for further negotiations. After discussion, Director Forrest withdrew his motion. A letter will be sent by the General Manager enclosing a copy of the resolution and asking for their cooperation in sending the information requested by Mr. Joseph Rowe, to complete the appraisal of their Highland System in order to continue negotiations. RESOLUTION NO. 1004 - Resolution No. 1004 was presented along with a CERTIFICATE & NOTICE Certificate of Completion signed by Don B. Miller OF COMPLETION BY of Campbell & Miller and W. P. Rowe & Son stating MONTCLAIR SEWER the construction of sewer mains east of Arden CONSTRUCTION COMPANY Avenue on Highland Avenue was completed on April 7, 1967 by Montclair Sewer Construction Company. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 1004 was adopted. SEWER MAINTENANCE & Auditor-Treasurer Bishop reported on a study of OPERATIONS REPORT sewer maintenance and operations of this District SINCE JOINT POWERS since the enactment of the Joint Powers Agreement AGREEMENT between this District and the City of San Bernardino. His study was of the direct costs of billings, equipment, supplies and salaries on the number of sewer accounts, number of water accounts and the number of joint sewer and water q accounts. He found the direct costs have changed very little, between 11% and 12% rather than the 8% now allowed the District to bill and collect the sewer bills. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, the study is to be continued to May 8 and reviewed again for any information on costs of any kind having a bearing on the Joint Powers Agreement, then have a meeting with the City after that report. 1252 April 10, 1967 FEASIBILITY REPORT The Auditor-Treasurer reported that the condition ON BORROWING $60,000 of the Sewer Account would allow the Water FROM SEWER ACCOUNT Division for borrowing $60,000.00 with which to purchase from the Bear Valley Mutual Water Com- pany its Third Street Well, land, equipment, easements, etc. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, $60,000.00 shall be borrowed from the Sewer fund by the Water Division to pay the Bear Valley Mutual Water Company for the Third Street well, land, equipment, etc. and payment of prime interest rate to the Sewer Fund. CITY CREEK WATER The General Manager reported on the Annual Stock- COMPANY OPERATION & holders Meeting of the City Creek Water Company LEGAL COUNSEL OF at which time he was elected President, and DISTRICT C.W. Bishop, Auditor-Treasurer of the District was appointed Secretary-Treasurer. Manager Rickert stated that the Board of Directors of the City Creek Water Company asked if he would discuss with the District's Board their consider- ing taking over the operation of City Creek's entire water works facilities for an annual consideration of $400.00 per annual irrigation season as well as including the protection of City .Creek's water rights along with those of the District if they were to retain the services of Attorney Robert J. Farrell as their Legal Counsel. Manager Rickert stated he had discussed with Attorney Green the protection of the City Creek Water Company in the Orange County Water Suit, or other water suits if filed, along with this District's. He further stated Attorney Green indicated this could be done the same as with the other Water Companys where the District has the majority ownership of stock. Attorney Green indicated it would be necessary to ob- tain from Surr & Hellyer a "Substitute of Attorney" release since they have done prelimi- nary work for the Company to date in connection with the Orange County Suit. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, for the sum of $400.00 per annual irrigation season, , the District will operate the City Creek Water Company's entire water works facilities and the District's Legal Counsel will protect the Company's water rights with those of the District in the Orange County Suit. LETTER - JACOB L. A letter from Mr. Jacob L. Scott of J. L. Scott SCOTT REGARDING Company of Anaheim, was read outlining a problem CONTRACT CHANGES AND encountered in the construction of a major CHARGES water transmission main in the Foothill System, Victoria Avenue and Marshall Boulevard arising out of County and City street jurisdiction over excavation and paving. No action was necessary or taken at this time. A.W.W.A. SPRING Announcement was made of the American Water CONVENTION NEWPORTER Works Association Spring Convention at Newport INN: NEWPOR~ BEACH Beachat~the Ne~porter~IRn ®n~Ap~il,,20~h. and APRIL 20 and 21 21st and the program was mentioned in connection therewith. MOTION Upon motion by Director Forrect, duly seconded by Director Wall and carried unanimously, any of the directors or staff who can attend were authorized to do so on a per diem basis. GENERAL SEWER DISCUSSION - April 10, 1967 LEGAL MATTERS Attorney Farrell reported that the John Coopers COOPER have moved from the old house on Foothill, according to report to him, however, he sug- gested one of the District workers check on it. CONTRACT CHANGE ORDER Contract Change Order No. 1 was presented by NO. 1 MONTCLAIR SEWER consulting Engineer Don Miller for the installa- HIGHLAND AVENUE EAST tion of a water tight frame and cover on the FROM ARDEN AVENUE first manhole east of Arden Avenue in place of the standard frame and cover in the amount of $56.30 by the Montclair Sewer Construction Company on the sewer installation they are making in Highland Avenue. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, Change Order No. 1 on the Montclair Sewer Con- struction Company contract in the amount of $56.30 was approved. CORRESPONDENCE A letter was read from Wayne E. Arnold regarding WAYNE E. ARNOLD request for refund of $102.00 on lots in tract 6168 which cannot be developed because of Freeway proposed acquisition by the State Division of Highways. A letter from them was also read. MOTION After considerable discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, a refund of $102.00 on lots 7 through 12 as indicated in the Highway Department letter was authorized. LICENSED GRADUATE After discussion of the problem of the Engineer- ENGINEER TO BE HIRED ing Department, continued from Executive Com- TO REPLACE CHARLES mittee meeting preceding the Regular Meeting, L. COLE motion was made by Director Forrest, duly seconded by Director LeVesque and carried by majority roll MOTION call vote, the Manager was directed to seek a replacement for Mr. Cole and that the applicant be a licensed graduate engineer with a wage of up to $1,100.00 per month. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: Disch ABSENT, Directors: None. STATUS OF EI~PLOYEE Dick Isakson reported that when it came to the GROUP LIFE INSURANCE final signing up with the Standard Life Insurance PROGRAM Company, only 23 employees signed up, not 25 which changed the rate, then the fact was brought up that the District was not participating in the Cost of the insurance. After much discussion, MOTION motion was made by Director Wall, duly seconded by Director Forrest and carried unanimously, that the District pay the difference of 16¢ per thousand per month per employee toward the life insurance with the Standard Life Insurance Company. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 10:20 p.m. ~do~.D~ec~ Secretary Approved: L~tt~et~n, ,Preside