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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/22/1967 May 8, 1967 125 effective May 1, 1967, from 31C @ $572.00 per month to 31D @ $602.00 per month. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the above reco~ended step raises for Herbert Deese and Richard Isakson were approved. I.D.A. CONVENTION IN The General Manager reported on the I.D.A. SACRAMENTO Convention in Sacramento attended by Chuck Bishop, Joe Rowe and himself. A number of the speakers on the program who are also legisla- tors were absent due to the press of legisla- tive matters at the Capitol. It was decided not to make any change in the name of the Irrigation Districts Association name until the fall conference in Los Angeles. The name favored is California Water Districts Agencies. ADJOURNMENT There being no further business to come before the general meeting, at 9:50 the directors, manager and attorney adjourned to Executive Session. EXECUTIVE SESSION In attendance were Directors LeVesque, Forrest, Disch, Wall and Littleton as well as Attorney Farrell and General Manager Rickert. CHARLES COLE MATTER Much discussion ensued regarding the status of former Associate Engineer, Charles Cole, his termination and compensation. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried by the following roll call vote, Charles L. Cole is to be terminated as of May 31, 1967 with full pay plus earned vacation time and plus the 40 hours earned compensatory time compensation. AYES, Directors: LeVesque, Wall, Littleton, Forrest NOES, Director: Disch. ADJOURNMENT The executive session adjourned at 10:50 p.m. / ~do~.D~ekc~~ Secretary APPROVED:  n W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 22, 1967 CALL TO ORDER . The meeting was called to order by the President at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. 1266 May 22, 1967 ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Assist- ant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Miller; Spencer Sparks of Southern California Water Company of Highland and John Franks of the Free Press. MINUTES There being no additions or corrections to the minutes of the regular meeting of May 8, 1967, MOTION motion was made by Director Forrest, duly seconded by Director Wall and carried unanimously, to approve the minutes as submitted. EXTENDING DATE STREET Authorization was requested to extend the calling WATER TRANSMISSION for and opening of bids on the Date Street Water MAIN BID CALLING AND Transmission Main job to June 26, 1967. This OPENING TO JUNE 26, was to have been May 22nd, but needs to be given 1967 more time for Flood Control District's approval for bridge crossing over Del Rosa Storm Drain. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the bid opening for the Date Street water trans- mission job was extended to June 26, 1967. RESOLUTION NO. 1026 - Resolution No. 1026 was presented for accept- ACCEPTING DEED AND ance of the Deed and Conveyance of Water Rights CONVEYANCE OF WATER in the Warm Creek Mutual Water Company well on RIGHTS WARM CREEK Conejo Drive south of Base Line, executed by MUTUAL WATER COMPANY the Directors of the Mutual on May 13, 1967. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1026 was adopted. FINANCIAL REPORT FOR The Auditor-Treasurer was called upon to pre- WATER AND SEWER sent the financial report for the month of April, DIVISIONS FOR MONTH 1967 covering the Water Division and the Sewer OF APRIL, 1967 Division and the Bond Fund. GENERAL WATER DISCUSSION - CORRESPONDENCE FROM A letter was read from the A & P Pipe Line A & P PIPE LINE Company in which they request an extension of REQUESTING 16 DAY 16 days for completion of their contract in EXTENSION TO COMPLETE the Bob Roberts area due to inclement weather CONTRACT IN BOB and additional work required by District. ROBERTS AREA AND REQUEST FOR ADDITIONAL WORK In the same letter, they billed the District PAYMENT OVER & for additional costs to their company in ABOVE SPECIFICATIONS constructing the project. The first two items concerned stand-by time waiting for shut-down by District crews at Mountain and Eureka and at 35th and Garden Dr. totaling $125.93. The General Manager recommended payment of this amount. The other three items, encountering a water line and also a gas line at Marshall and Golden and repair of 4 leaks were discussed at some length and the General Manager recommended that these items be denied as the water and gas lines which they encountered are as stated in the specifications, the responsibility of the May 22, 1967 1267 Contractor and the cracks and leaks in the pipes installed appeared to have been caused by improper installation rather than being faulty materials. The total of these three items is $572.70. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, A & P Pipe Line Company is to be permitted the extension of 16 days for completion of the project and District is to pay them the $125.93 for the stand-by time for their crews on the first two items, the last three items of the letter totaling $572.70 were denied as recommended. GENERAL SEWER DISCUSSION - LETTER - WM.L.HUNTLEY A letter from William L. Huntley of the Commercial SEWER SERVICE RATE AT Realty and Development Company was read asking for SVEDEN SMORGASBORD, consideration of reduction in the sewer service HIGHLAND AVENUE charge for the Sveden Smorgasbord. After con- siderable discussion, motion was made by Director MOTION LeVesque, duly seconded by Director Forrest and carried unanimously that the staff make a study of the rate situation for such installations and report at the July 10th meeting. SEWER MAINTENANCE AND The Auditor-Treasurer presented Dennison copies OPERATIONS REPORT of further figures in connection with the study of this District's costs for sewer billing and collection as well as maintenance cost figures to determine the accuracy of the City's percentage allowance to us for billing and collection costs of monthly sewer service charges. These figures brought out the fact that the 8% allowed is not adequate to cover the District's costs which run about 14% for billing and collection and 24% for maintenance. It shows that 8% was probably not adequate in the beginning. Mr. Bishop recommended making an effort to have the percentage increased for District's use. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the Staff was authorized to request a meeting between District staff members and the staff of the proper City department or departments to discuss rates and costs of sewer maintenance and opera- tion as soon as possible. REQUEST FOR ABANDONMENT Discussion was had regarding a letter request by OF PORTION OF SEWER Mr. Jack McCabe with reference to abandonment of LINE DEL ROSA POST a portion of a sewer line and easement on his OFFICE RELOCATION property which is being considered for the new Del Rosa Post Office off of Date Street east of Del Rosa Avenue. The problem with this abandon- ment is that there are houses easterly of the sewer line which are connected to the line at that location. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, an engineering study is to be made by Campbell & Miller to see if it is feasible to discontinue a portion of this sewer line and easement. AUTHORIZATION REQUESTED Request was made for Campbell & Miller and W. FOR CAMPBELL & MILLER P. Rowe & Son to call for and open bids for the & W.P. ROWE & SON TO extension of the sewer collection line in Palm CALL FOR AND OPEN BIDS Avenue north of Highland Avenue to Pumalo Street SEWER COLLECTION LINE as reported at the meeting of May 8, 1967 with IN PALM AVENUE NORTH the bids to be opened on June 26, 1967 at OF HIGHLAND AVENUE District office at 7:30 p.m. 1~68 May 22, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given to call for and open bids for the extension of sewer collection line in Palm Avenue north of Highland Avenue to Pumalo Street on June 26, 1967 at 7:30 p.m. at District office. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, District is to pay the cost of running the sewer collection line up Palm Avenue above Highland Avenue to Pumalo Street. APPROVAL OF WARRANTS The following warrants were submitted for per- usal by the directors: Water Division ~1511 - 1609 (General) $273,370.70 839 - 905 (Payroll) 14,053.81 $287,424.51 Sewer Division #130 - 144 $64,148.53 Bond Fund #283 - 284 $95,087.13 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. MANAGER'S REPORT SEWER CONNECTION Attention was called to the fact that the EXTENSION - EDITH period of extension of time in which to con- FUNK,7174 TIPPECANOE nect to District sewer facilities has expired on the property of Mrs. Edith Funk of 7174 Tippecanoe. It expired May 15, 1967. Reportedly the Welfare department denied her request for Welfare aid so it was recommended that Mr. Bishop talk with the case worker of the Welfare department to determine what can be done. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the staff was authorized to review the Edith Funk sewer connection with her case worker in the Welfare Department and extend her connection date for another 30 days, or until June 15th to see what can be done. APPROVAL SOUGHT TO Appr6val was sought to have the plans and DRAW PLANS AND specifications drawn up for a steel storage SPECIFICATIONS FOR collection tank, booster house, electrical STORAGE TANK, BOOSTER equipment and appurtenances for Plant 9A and HOUSE, ETC. PLANT 9A bids to be called for and opened on July 10, 1967 at District office. This plant is at Temple and Victoria and is a job listed as a Bond Issue item. The tank will be a 40 to 50,000 gallon storage reservoir. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, approval was given for the preparation of plans and specifications by Campbell & Miller and W. P. Rowe & Son for developing Plant 9A as outlined with bids to be called for and opened July 10, 1967 at 7:30 p.m. at District office. REPORT BY PERSONNEL The General Manager reported on one of the COMMITTEE ON applicants who is 36 years of age, has had APPOINTMENT OF quite a few years of experience although he is ASSOCIATE ENGINEER not a graduate engineer but is working toward FOR DISTRICT his degree and will soon graduate. May 22, 1967 1269 Director Littleton and Director Wall both made statements and gave opinions regarding the qualifications of the same man. After considerable discussion of the inter- views and qualifications of the applicant by the Personnel Committee and before the committee MOTION made its recommendation, motion was made by Director Forrest, seconded by Director Disch and carried by the following roll call vote, Mr. David Garcia is to be employed as a replace- ment for Mr. Cole. AYES, Directors: Forrest, Disch and LeVesque NOES, Directors: Wall and Littleton ABSENT, Directors: None. STORAGE TANK RECOATED The General Manager reported that the interior walls, floor and roof of the storage tank at Marshall and Sterling was recoated and is now back in service. Recoating by Orange Belt Coatings. QUITCLAIM DEED TO Attorney Farrell reported that the Quitclaim UNIVERSITY OF REDLANDS Deed which he was instructed to prepare for the University of Redlands on the property formerly owned by Mrs. Hodgson, has not been prepared because none of the parties concerned seem to know just what they want so, until they decide, the matter is being held in abeyance. THIRD STREET WELL A question was asked regarding the status of FROM BEAR VALLEY the purchase of the Third Street Well from Bear Valley Mutual Water Company. It was reported that the approximately 5 acres around the well to be purchased, was selected closest to the channel and easements. The legal descriptions of the land and easements are all being written up by Horace Hinkley of Big Bear Mutual at the present time. The balance of the land was sold to Rozema. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:50 p.m. / ~do~.D~ie~c~ Secretary Approved: n W. Littleton, President EAST SAN BERNARDIN0 COUNTY WATER DISTRICT P~EGULAR MEETING JUNE 12, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall.