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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/26/1967 June 12, 1967 & June 26, 1967 staff is to make a study and recommendations in the matter of Convention expenses and policies of the District in comparison with other entities at the Board Meeting of July 24, 1967. SOCIAL SECURITY President Littleton referred to the copy of HR PROPOSED REVISION 5710 which had been duplicated and delivered to HR 5710 each Director for review. He stated that so much of it referred to other legislation which we do not have that not much could be made of it. It was suggested that he check with the Chamber of Commerce or the Social Security office for further information, or Congressman Pettis, and try to get someone to come to a meeting to explain it to the Board. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 11:05 p.m. / ~do~.D~c~t~ ~ecr~tary Approved: ~ W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 26, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque and Littleton. Directors Absent: Wall. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Assist- ant Office Manager Lyons;Commer- cial Supervisor Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Miller; Jack McCabe, Gordon Fields, A. S. Peich, Spencer Sparks and Jack Nicholson. MINUTES There being no additions or corrections to the minutes of the regular meeting of June 12, 1967, MOTION motion was made by Director Forrest, duly seconded by Director LeVesque and carried unani- mously to approve the minutes as submitted. BID OPENING - SEWER The Secretary opened and read the following bids COLLECTION LINE for the construction of a sewer collection line EXTENSION PALM AVENUE extension in Palm Avenue north of Highland HIGHLAND TO PUMALO Avenue to Pumalo Street. All bids were ac- JOB S-658 companied by the required ten per cent bid bond. ....... ~ ~ ~ b~Di cluly seconde~ ~.~, ~m~ ..... ~ee%or ,LeVesque~ by~rector Forrcst -~ .... ~ ' June 26, 1967 1275 1. Michael C. Mize $6,597.68 2. Tri-City Highland Sewer 6,020.40 3. A. S. Peich 5,992.60 4. Montclair Sewer Construction Co.6,771.]0 Engineer's Estimate $6,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the bid proposals were turned over to the engineers for review and recommendation. Upon return of the engineers, they reported all bids correct and in order except Mize bid which should have totaled $6,606.68. They recommended the low bid of A. S. Peich be ac- cepted subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Forrest, the bid of A. S. Peich in the amount of $5,992.60 was accepted subject to the approval of Legal Counsel. REPORT REGARDING A report by letter dated June 26, 1967, of ABANDONMENT OF PORTION feasibility of abandoning a portion of the sewer OF SEWER LINE FOR DEL line presently along the east boundary line of ROSA POST OFFICE the property being acquired for the Del Rosa CONSTRUCTION branch Post Office relocation was presented by Don B. Miller of Campbell & Miller. He stated it appears feasible to abandon 85 feet of the sewer line and a portion of the easement and construct a new manhole and relocation and reconstruction of the lateral to the satisfaction of the property owner, that serves the most northerly house to the east of the proposed Post Office relocation. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the changes are to be made as outlined by the engineer subject to the consumation of the escrow, and all costs are to be borne by the developer. REPORT AVAILABILITY A drawing of the locality of the lots in OF SEWER & WATER FOR question on Gordon Fields Tract 7001 was displayed PORTION OF LOTS IN and it was shown that sewer and water are both TRACT 7001 - GORDON available for the entire tract and the exten- FIELDS sion of the line to serve the lots in question would expand the plan of the District to gradually connect two dead end lines for more complete circulation of water. District's Resolution No. 542 formed a Policy for the District not to allow sewer connection of pro- perties where water is also available without water connections also. Mr. Gordon Fields was present and made his request again to be allowed to have District sewer service and Southern California Water. The cost to him has been quoted as $1,990.17 for Lots 2, 3, 4 and 5, Tract 7001. MOTION After considerable discussion, motion was made by Director Disch, duly seconded by Director LeVesque and carried unanimously, instructing the staff to abide by the policies set forth in Resolution No. 542 requiring both water and sewer service for all of Tract 7001. REQUEST FOR TIME Request was made by the staff for a delay in EXTENSION FOR BID bid opening for construction of a Water Trans- OPENING OF DATE STREET mission Main on Date Street because of diffi- WATER MAIN FROM JUNE culties encountered, from June 26, 1967 to 26th TO JULY 24,1967 July 24, 1967 at 7:30 p.m. at District office. 1276 June 26, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the request for extension of time for bid opening on Date Street water main to July 24, 1967 was granted. RESOLUTION NO. 1037 Resolution No. 1037 was presented with a Cer- CERTIFICATE & NOTICE tificate of Completion of the installation of OF COMPLETION J.L. water transmission main, Victoria, Citrus and SCOTT COMPANY VICTORIA Marshall area by J. L. Scott Company on June 6, MARSHALL AREA WATER 1967. The Certificate was prepared by Joseph TRANSMISSION MAIN A. Rowe of W. P. Rowe & Son. The resolution authorizes the execution and filing of the Notice~ of Completion by the President and Secretary. The General Manager indicated the late filing of the Certificate of Completion was no fault of the Contractor. He recommended payment of the 25% retention as approved by Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1037 was adopted. Notice of Completion to be filed and recorded and payment of 25% retention to be made as recommended. CHANGE ORDER NO. 1 Change Order No. 1 was presented to the contract ROYAL PIPELINE of Royal Pipeline Construction Company, Job W-601 CONSTRUCTION COMPANY B.I. for lowering 52 feet of 12 inch pipe in- JOB W-601 B.I. stalled by D. J. Hallgren, making a total increase of $331.00 for this Change Order No. 1. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unani- mously, Change Order No. 1 was approved as sub- mitted. CHANGE ORDER NO. 2 Change Order No. 2 was presented to the ROYAL PIPELINE Contract of Royal Pipeline Construction Company CONSTRUCTION COMPANY Job W-601 B.I. for installing 16 long and 15 JOB W-601 B.I. short water services at a total cost of $1,250.00, making the total Contract price $6,382.80. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unani- mously, Change Order No. 2 was approved as submitted. FEASIBILITY & COST Engineer Miller reported on his feasibility STUDY FOR SEWER TO and cost study to extend sewer facilities to a EXTENSION TO FISHER single lot at Fisher Street and Church Avenue AND CHURCH STREETS requested by John H. Adams of Adams Construc- tion Company. If the District makes the in- stallation the cost, including a manhole, will run about $1,000.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the staff was directed to advise Mr. Adams that District's cost would be $1,b00.00 but if he can make the connection to District's specifications at a lower cost, he may do it. REPORT OF MATURITY The Auditor-Treasurer reported on the maturity DATES ON ALL DISTRICT dates of all of District's insurance policies POLICIES from the one now due to July of 1968 stating that time could be pro-rated and that policies could be taken out for any length of time wished. MOTION After considerable discussion, motion was made by Director LeVesque, duly seconded by Director Disch and carried unanimously, the staff was instructed to arrange for all present in- surance policies to mature so all can be re- June 26, 1967 1277 newed at the same time with presentation to the Board May 1st, 1968 and put out to bid at that time as a complete package. WATER AND SEWER BUDGETS The Auditor-Treasurer again asked for con- FOR FISCAL YEAR sideration of the proposed budget for the 1967-68 water and sewer divisions for the fiscal year 1967-68 which had been taken by the directors for study. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the proposed budget for 1967-68 was approved as submitted. GENERAL WATER DISCUSSION - LETTER - MEETING WITH The General Manager read a letter from Mr. CITY OF S.B. ON SEWER John A. Jerman, Administrative Officer of the SERVICE CHARGES City of San Bernardino setting Wednesday, June 28, 1967 at 3 p.m. for a joint staff meeting to consider the rate charged this District for sewer service as set forth in the Joint Powers Agreement. No action needed or taken. PROBLEMS OF STATE The General Manager reported that he is to WATER DELIVERY TO meet with the Redlands Water Department and West THIS BASIN San Bernardino County Water District Tuesday noon June 27th to discuss the ~roblems to be faced with delivery of State water to this basin. A report will be made later on the developments of the meeting. CITY CREEK PLANT Engineer Rowe was asked to explain the layout DISCUSSION of the location of the City Creek Plant in connection with the State Highway Department plan to widen the highway through that area. He stressed 2 points regarding the development of the City Creek Plant. 1. Is it feasible to treat the Bear Valley and North Fork water which comes from grove areas? 2. Some type of land use layout should be prepared now in order to show the Highway Department what is planned and why. City Creek, Bear Valley and North Fork water could run directly into a storage tank from a treatment plant at the City Creek Plant then directly into our system by gravity flow. Mr. Rowe roughly sketched the lay of the land and highway. Being difficult to visualize, it was suggested that the directors be taken by the staff to view the site and the area involved in order to better understand the problems and entire situation. Time was set for inspection at 3 p.m. Monday, July 10, 1967 for the tour, then to be discussed further at the July 10th Board Meeting. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell was called upon to present any legal matters. He stated that Friday, June 30, 1967 at 10 a.m. there will be a demurrer hearing on the County Flood Control condemnation suit. Attorney Green will be here ThurSday afternoon and Friday. In connection with the flood Control lined ditches, a letter from Nanette Fabray McDonald to John Li~tleton was read regarding the article about our condemnation suit which ap- .June 26, 1967 peered in the Los Angeles Times and her description of a city in Germany with flood control problems and how they handles it. She said if she could get pictures from that city and we would like them, she would send us copies of the pictures and informa- tion. It was suggested that the General Manager answer the letter and tell her we would like copies of the pictures and thank her for her letter. MANAGER'S REPORT - FINANCIAL REPORT ON The financial report had been omitted from the WATER AND SEWER regular agenda, therefore the Auditor-Treasurer DIVISIONS FOR MONTH was called upon at this time to present the OF MAY, 1967. financial report for the water and sewer divisions for the month of May, 1967. APPROVAL OF WARRANTS - The following warrants were submitted for approval: Water Division 91610 - 1729 (General) $106,218.99 906 - 975 (Payroll) 16,361.80 $122,580.79 Sewer Division #145 - 158 $43,873.78 Bond Fund #285 $40,000.00 MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the above warrants were approved. DEL ROSA MUTUAL WELL The General Manager reported the Del Rosa Mutual Well is now down to a depth of 713 feet and cited further information regarding the conditions. OFFICE CHANGES The Office Manager reported that the room in which the Assistant Office Manager's desk is located is proposed to be sound proofed as much as possible for the use of the billing department and the Assistant Office Manager and Commercial Supervisor will share the present billing room for their office as the constant traffic through the other room to the vault and records makes it roe difficult to con- centrate on their types of work. The Dennison machine has been moved into the back hall. It is believed this will be much better. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, approval was given for the expenditures necessary for the above described changes. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:05 p.m. Board of Directors APPROVED: X~h~W. Littleton, President'