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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/28/196712§4 August 28, 1967 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 28, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: Acting Secretary Bishop; Recording Secretary Dudley; Engineer Garcia; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineer Rowe; John Franks of the Free Press; Mr. and Mrs. Wilbur H. Teeple; Delbert Sare and Ed Meyer, contractors. MINUTES The motion in connection with Resolution No. 1054 was changed to read Resolution No. 1054 is to be prepared for adoption at the meeting of AuguSt 28th to embody the fact that the District does not pay for the candidates statement publication and the candidate only pays it if he wishes a publi- cation made. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the minutes of the regular board meeting of August 14th were approved with the above correction. BID OPENING - The Acting Secretary opened and read the INSTALLATION OF WATER sealed bid proposals for the installation SYSTEM & APPURTENANCES of a water system and appurtenances in IN TRACT 7408 JOB Tract 7408, Lester Diversified, Inc. W-593, LESTER Job No. W-593. Bid bonds were submitted DIVERSIFIED with all proposals. A. Rogers & Davies Pipeline Co. $3,470.70 B. D. K. Moran 5,678.60 C. Barron & Eckhart 5,363.00 D. Coughlin Company 2,959.50 E. Robert Simon 3,539.80 F. Michael C. Mize 4,186.34 G. Pioneer Pipeline 6,834.18 H. Sare's Pipeline 3,098.20 I. Royal Pipeline 4,414.20 J. Tri-City Highland Sewer Co. 4,197.10 Engineer's Estimate $5,800.00 BID OPENING - The Acting Secretary opened and read the INSTALLATION OF WATER sealed bid proposals for the installation SYSTEM & APPURTENANCES of a water system and appurtenances in IN TRACT 7752 JOB Tract 7752, Job W-661, the George Herrmann W-661, GEORGE : tract. Bid bonds were submitted with all HERRMANN bid proposals. A. Royal Pipeline $10,304.30 B. Sare's Pipeline Co. 6,705.50 C. Pioneer Pipeline Co. 12,759.00 D. Michael C. Mize 12,880.00 E. Robert Simon 11,013.00 August 28, 1967 1295 F. Coughlin Company 5,781.10 G. Barron & Eckhart 13,388.00 H. D. K. Moran 10,439.00 I. Rogers & Davies 7,370.50 Engineer's Estimate $11,300.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, all bid prosals were referred to the Engineers and attorney for thorough checking and recommendation. ENGINEER'S REPORT After review of all the bid proposals for JOB W-593 the installation in Tract 7408, the Engineers reported that the Bid Bond of Rogers & Davies was not signed by the Attorney in Fact therefore was rejected. All other bids were in order and they recommended the acceptance of the low bid of Coughlin Company with the bids of Sare's Pipeline and Robert Simon to be held until the sign- ing of the Contract by Coughlin Company and subject to the advice of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unani- mously, the low bid of Coughlin Company, $2,959.50 was accepted subject to approval by Legal Counsel and the next two low bids of Sare's Pipeline and Robert Simon are to be held until Contract signing. ENGINEER'S REPORT After review of the bid proposals for the JOB W-661 installation in Tract 7752, the engineers reported Coughlin Company's low bid was accompanies by only a 5% bid bond, there- fore was rejected. Rogers & Davies bid bond was not signed by the Attorney in Fact, -therefore rejected. The bid of Sare's Pipeline had an incorrect total - it should have been $6,880.50 instead of $6,705.00. Sare's Pipeline bid, evan with the correction was still low, therefore the engineers recommended the acceptance of that bid subject to the approval of Legal Counsel and holding the next two low bids of Royal Pipeline and D. K. Moran until the contract is signed. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the award for the installation in Tract 7752 was made to Sare's Pipeline Construction Company for their corrected bid of $6,880.50 subject to the approval of Legal Counsel, and the next two low bids of Royal Pipeline and D. K. Moran are to be held. RESOLUTION NO. 1056 - Resolution No. 1056 was presented, Making MAKING DETERMINATIONS Determinations and ordering Annexation & ORDERING ANNEXATION 1966-15 and establishing Terms and Condi- 1966-15 FOOTHILL tions of Annexation and Describing Bound- VISTA DEVELOPMENT aries, Foothill Vista Development Company AREA area, f~r water and sewer service. MOTION Upon motion by Director LeVesque, duly second- ed by Director Forrest and carried unanimous- ly, Resolution No. 1056 was adopted. 1296 August 28, 1967 RESOLUTION NO. 1057 Resolution No. 1057 was presented, Making MAKING DETERMINATIONS Determinations and Ordering Annexation & ORDERING ANNEXATION 1967-1 and Establishing Terms and Condi- 1967-1, PAULSON, tions of Annexation and Describing Bound- 26063 BASE LINE aries, Paulson, 26063 E. Base Line, for water and sewer service. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1057 was adopted. RESOLUTION NO. 1058 - Resolution No. 1058 was presented, Making MAKING DETERMINATIONS Determinations and Ordering Annexation & ORDERING ANNEXATION 1967-2 and Establishing Terms and Condi- 1967-2, JENNIE NOYES tions of Annexation and Describing Bound- THOMPSON ELEMENTARY aries, Jennie Noyes Thompson Elementary SCHOOL School, for water and sewer service. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 1058 was adopted. RESOLUTION NO. 1059 - Resolution No. 1059 was presented, Making MAKING DETERMINATIONS Determinations and Ordering Annexation & ORDERING ANNEXATION 1967-2 and Establishing Terms and Condi- 1967-3, GEORGE tions of Annexation Describing Boundaries, HERRMANN TRACT 7752 George Herrmann Tract No. 7752, for water and sewer service. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 1059 was adopted. RESOLUTION NO. 1060 - Resolution No. 1060 was presented, Making MAKING DETERMINATIONS Determinations and Ordering Annexation & ORDERING ANNEXATION 1967-4 and Establishing Terms and 1967-4, BRAMLETT Conditions of Annexation and describing 7282 TIPPECANOE Boundaries, Bramlett property, 7282 Tippecanoe, for sewer service only. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 1060 was adopted. RESOLUTION NO. 1061 - Resolution No. 1061 was presented for ACCEPTING GRANT OF acceptance of a Grant of Slope Easement SLOPE EASEMENT FROM from Arnold H. Stubblefield et al. STUBBLEFIELD, ET AL, 12 x 160 feet adjacent to Mountain ADJACENT TO PLANT 99 Shadows Reservoir, Plant No. 99. This is for the purpose of planting and main- taining the slope for protection of the Reservoir. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1061 was adopted. I{ESOLUTION NO. 1062 - Resolution No. 1062 was presented for ACCEPTING CONVEYANCE acceptance of a Conveyance of Pipeline OF PIPELINE EASEMENT easement from Del Rosa Enterprises, FROM STUBBLEFIELD Arnold Stubblefield et al, for pipeline ET AL, FOR PLANT 99 connection from Tract No. 7229 to the Mountain Shadows Reservoir Plant 99. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No.1062 was adopted. August 28, 1967 1297 RESOLUTION NO. 1063 - Resolution No. 1063 was presented for ACCEPTING GRANT DEED acceptance of a Grant Deed from Arnold FROM STUBBLEFIELD FOR Stubblefield, et al for a 160' x 102' RESERVOIR SITE AT reservoir site at elevation 1665 for 1665 ELEVATION Mountain Shadows Reservoir Plant No. 99. PLANT 99 Upon motion by Director LeVesque, duly MOTION seconded by Director Disch and carried unanimously, Resolution No. 1063 was adopted. RESOLUTION NO. 1064 - Resolution No. 1064 was presented for ACCEPTING DEDICATION acceptance of the Dedication of the OF SEWERS IN TRACT Sewers in Tract 5262 for Public use and 5262 - BUSTER District maintenance and operation, signed by William C. Buster Sr. and William C. Buster, Jr. of Vespar Development Company. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 1064 was adopted. REPORT ON WELCOME Director Wall reported on the Committee's WAGON AND SIMILAR findings when they checked with other cities SERVICES and entities regarding Welcome Wagon and similar services and found the majority make up lists once a month and send them to the Chamber of Commerce for the use of any group wanting them. The Committee recommended this procedure. Discussion brought out that a month was too long a time - newcomers would not be newcomers by that time and once a week was suggested as a better length of time. Mrs. Kane of Welcome Wagon was present and pointed out the value of receiving the list of names as soon as possible. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, a list of those moving to a new address and those signing for service for the first time would made up and mailed once a week on Thursday to the San Bernardino Chamber of Commerce and the Highland Chamber of Commerce. BROCHURE Director Wall stated the Committee also recommended that an informative brochure on this District be put out once a year in order to keep information up to date for the public. REPORT ON PURCHASE Acting Secretary Bishop reported that Mr. OF BEAR VALLEY THIRD Hinckley of Bear Valley Mutual had called STREET WELL and reported that all of the connections for water delivery on the transmission line carrying water from the Third Street Well have been sealed off and they are ready at any time to go into escrow but would just as soon wait until October so the transaction would come within their next fiscal year. Mr. Hinckley was told that Mr. Rickert is on vacation and when he returns, it will be brought to his attention. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, this matter of the Bear Valley Third Street well, etc. is to be left for the General Manager to take care of when he returns. 1295. August 28, 1967 REQUEST FOR Engineer Garcia requested authorization to AUTHORIZATION TO purchase various file cabinets and shelves PURCHASE ENGINEERING for use in the Engineering vault to bring EQUIPMENT order out of chaos. He obtained two quota- tions on each of the following: Goforth & Marti D & M 1 Blue Print Cabinet "Cole #LF-4332" $170.40 $185.00 1 4 drawer Legal size Suspension File Cabinet "Devon #28-18-4" 76.80 71.50 1 Shelving Cabinet "Cole #MF-8712" 57.93 61.35 2 Shelving Cabinet Additions "Cole #MF 712" $4.76 ea. 9.52 10.08 MOTION The need for these items was discussed and motion was made by Director Forrest, duly seconded by Director LeVesque, purchase of these items is to be made from the lowest bidder in each instance - three items from Goforth & Marti and one item from D & M Stationers. Carried unanimously. CORRESPONDENCE - MR. & MRS. SIDNEY A letter dated August 18, 1967 from Mr. and SAUNDERS, 7690 Mrs. Sidney Saunders was read asking to GRIFFITH, HIGHLAND purchase one of the District's triangular pieces of property beside Boulder Avenue. It was the District's plan to put a well or plant on these parcels and that still is the thinking. MOTION Upon motion by Director Forrest, duly second- ed by Director Disch and carried unanimously, a letter is to be sent to Mr. and Mrs. Saund- ers stating that the property in which they are interested is not for sale at this time. MURRAY REYNOLDS, A letter dated August 19, 1967 from Murray 5889 IRONWOOD Reynolds was read. He is asking the District to pay for the repairs and clean out of a bell in the street right of way pipeline. It was determined by District's inspector that the fault was in District's pipeline, therefore the Engineer recommended that the District pay for the repair and clean out. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, District is to pay the bill if approved by Legal Counsel. MRS. RUTH M. PIERCE A letter from Mrs. Ruth M. Pierce, 6730 6730 DWIGHT WAY Dwight Way, dated August 23, 1967 was read. RUSTY WATER IN WASHER She claimed damage to clothes and linens from rusty water into a load of washing in the amount of $11.75. The engineer report- ed there had been a break in the line and that service was shut off for a short time to make the repair and that rust no doubt did flush into the water line. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the District should reject the claim and refer the matter to the Insurance carrier. August 28, 967 1299 REQUEST MADE FOR The engineer asked for authorization to AUTHORIZATION TO negotiate with the contractor presently NEGOTIATE WITH THE installing the water line and services CONTRACTOR ON for Homorama for an additional 4 services HOMORAMA AREA from Tract 7231 as there will now be 15 services instead of 11. It will not require any additional main extension. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, approval was given for the engineer to negotiate the 4 additional services with the contractor. FINANCIAL REPORT FOR Auditor-Treasurer Bishop presented the WATER AND SEWER financial report in a different form for DIVISIONS FOR MONTH the water and sewer divisions for the month OF JULY, 1967 of July, 1967, showing comparisons with the budgeted figures. One or two other changes were made to determine if the Directors would approve before making up new forms. Everyone was very much in favor of the changes. APPROVAL OF WARRANTS The following warrants for the month of July were presented: Water Division ~1912-1992 (General) $125,919.35 1046-1113 (Payroll) 14,594.28 $140,513.63 Sewer Division' #173 - 181 35,052.06 Bond Fund #287 24,672.45 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. GENERAL WATER DISCUSSION - WATER PROGRESS MEMO & Water Progress Memo No. 18 and accompanying MAPS FROM S.B.V.M.W.D. schedules were read and copies of the maps had been provided each director to show the California aqueduct sections and schedules for construction and bid calling. Copies of the memo and schedule were then made up for the Directors. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell reported that a copy of the letter to Mr. Ellis is to be pro- vided to the District so someone can go onto the property to make the necessary measurements. RESOLUTION NO. 1054 - Attorney Farrell had the Resolution No. 1054 which he was authorized to prepare regarding Publication of Candidate's Statement of Qualifications for General District Election November 7, 1967 and Providing for Collection and Payment of Costs Thereof. MOTION He read the resolution in full, after which motion was made by Director Disch, duly seconded by Director Forrest and carried unanimously, to adopt Resolution No. 1054 with the date changed to August 28,1967. CERTIFICATES OF Certificates of Completion were presented COMPLETION TRACTS by Campbell & Miller and W. P. Rowe & Son 7229 and 7408 on sewer construction in Tract 7229 by Michael C. Mize and in Tract 7408 by Independent Sewer Contractor. 1300 August 28, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the Certificates of Completion were accepted. MANAGER'S REPORT - RECOMMENDED STEP The following step increases were recommended by the staff: Phyllis Hawkensen, Chief Biller - 2 year step from 25E @ $471.00 per Mo. to 25F @ $495.00 per Mo. effective September 1, 1967. Harry Blackman, Engineering Aide - 1 Yr. step from 30B @ $519.00 per Mo. to 30C @ $547.00 per Mo. effective September 1, 1967. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the step increase for Phyllis Hawkensen was approved as submitted effective September 1, 1967. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the 1 year increase was approved as submitted for Harry Blackman, effective September 1, 1967. MEETING NIGHT Director LeVesque inquired if it would be possible to change the Board Meeting night to Tuesday night or possibly some other night than Monday. Two of the directors require Monday night meetings therefore the matter stands as it is. LETTER FROM B OF A Director Wall read a letter from the Bank REGARDING SB 1306 of America giving reasons for and asking support of this District for Senate Bill 1306 which would permit banks to bid on bond issues of governmental entities for a saving in interest rates. It asked that letters be sent to Senator Kuchel, Senator Murphy, Senator Sparkman and Senator Proxmire of the United States Senate. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the District is to send night letters to the above Senators urging affirmative action. ADJOURNMENT The business of the meeting being completed, the President declared adjournment at 9:55 p.m. C. W. Bishop~ Acting Secretary Board of Directors W LA~pr°ved: ttle~t( ~~  e on