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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/11/1967 September 11, 1967 1301 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 11, 1967 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Wall. Directors Absent: LeVesque (until 9:05 p.m.) Others Present: Acting Secretary Bishop; Re- cording Secretary Dudley; Engineer Garcia; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineer Rowe; Candi- dates for Director, R.E. Stallwood and Jack Nicholson; Spencer Sparks; Dana Weaver of Morgan & Franz; Lucille Rest of the Highland Messenger; Mr. A. R. Rodgers of Pittsburgh-Des Moines Steel Company. MINUTES The Recording Secretary called attention to the omission of the words "and carried unanimously" from the motion to adopt Resolution No. 1054 of the minutes of the Regular Meeting of August 28, 1967. MOTION Upon motion by Director Forrest, duly second- ed by Director Disch and carried unanimously, the minutes of the Regular Meeting of August 28th, 1967 were approved with the above correction. BID OPENING - DESIGNING, The Acting Secretary opened and read the FURNISHING, ERECTING, sealed bids for the designing, furnishing, PAINTING & DISINFECTING erecting, painting and disinfecting a 500,000 500,000 GALLON WELDED gallon welded steel reservoir for Plant 99 STEEL RESERVOIR FOR at the 1665 foot elevation in the Stubble- PLANT 99. field area. All bid proposals were accompanied by ten per cent bid bonds as required. A. General American Transportation Corporation $34,184.00 B. American Bridge Division of U. S. Steel Corp. $38,914.00 C. Pittsburgh-Des Moines Steel Company $32,890.00 Engineer's Estimate $36,000.00 MOTION Upon motion by Director Forrest, duly second- ed by Director Wall and carried unanimously, the above bid proposals were referred to the Engineers for review and recommendation. ENGINEER'S REPORT After careful review of the three bid proposals, the bid of Pittsburgh-Des Moines Steel Company was rejected because it did not comply with the specifications for a 2 year guarantee of their installation. The engineers recommended the acceptance of the next low bid of General American Trans- portation Corporation of $34,184.00. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the Contract is to be awarded to General American Transportation Corporation. 1302 September 11, 1967 INSURANCE PRESENTATION Mr. Dana Weaver of the Morgan & Franz Insurance BY DANA WEAVER OF agency had requested time to bring some facts MORGAN & FRANZ to the attention of the Board of Directors in connection with their decision to try to have all of District's insurance policies mature at the same time. Mr. Weaver felt that the Board should consider that a 3 year renewal of the Liability Insurance policy which District now has would carry the same rate as at present or a guaranteed rate until 1970 whereas it would cost the District to have a short term cancellation on the policy in order to have it mature at the same time as the others and it would be taking chances on the renewal rate being as favorable as the present rate. Mr. Weaver did not quote rates or figures, he merely wanted the Board to consider the points which he made before taking final action. RESOLUTION NO. 1065 - Resolution No. 1065 was presented for the ACCEPTING DEDICATION acceptance of a Dedication of Sewers in OF SEWERS TRACT 7408 Tract 7408 by Everett M. and Zenovia Hansel of Lester Diversified, Inc., dated August 30, 1967. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Resolution No. 1065 was adopted. RESOLUTION No. 1066 Resolution No. 1066 was presented for ACCEPTING DEDICATION acceptance of a Dedication of Sewers OF SEWERS TRACT 7752 in Tract 7752 by Vern Johnson and Clarence Myerscough of J. M. H. Inc., dated August 29, 1967. MOTION Upon motion by Director Wall, duly second- ed by Director Disch and carried unanimous- ly, Resolution No. 1066 was adopted. GENERAL SEWER DISCUSSION - REPORT ON SEWER The Auditor-Treasurer presented a very SERVICE CHARGES comprehensive report of sewer charges based on water consumption in 1964, 65 and 66 by month and total, using four services records. The basis for the figures was $6.00 plus 21¢ per 100 cu.ft. of water used the previous January. He then computed the gross annual average as compared with the present basis, then a comparison of gross revenues. After the explanation, he recommended leaving the rate schedule as it is. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the report was accepted and to be placed on file for reference. Summaries of the matter are to be sent to the Laundromat people with a covering letter. LEGAL MATTERS Attorney Farrell reported that the abate- ment case of the Ellis property on Pacific and Victoria was called for last Friday and was continued to Friday the 15th awaiting the report on the feasibility of connecting the property to the sewer in Pacific or Victoria. Engineer Garcia reported that Don Miller of Campbell & Miller had gone out to check on September 11, 1967 1303 the matter and determined that the manhole at the end of the sewer line in Victoria is more than 200 feet from the dwelling but that the Pacific line is within 200 feet. In order to determine the cost, a survey would have to be made. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the matter was referred to the engineer and attorney to come up with a coordinated program and bring a report back to the Board Meeting of September 25, 1967. District Engineer is also to indicate if it can be done by Friday so Attorney Farrell will know how to proceed. CORRESPONDENCE - A letter was read from Mr. Glen D. McLaughlin, Pastor of the Sterling Christian School at 7480 Sterling Avenue protesting the $15.00 per month sewer charge for the school. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Mr. McLaughlin's letter is to be placed on file and a letter of acknowledgment is to be sent to him. MANAGER'S REPORT - AUTHORIZATION ASKED The Engineer asked for authorization to TO RECEIVE BIDS FOR call for and receive bids for the construction CONSTRUCTION OF of the Stubblefield Reservoir pipelines at PIPELINES FOR PLANT 99 Plant 99. A drainage line and overflow from the tank will have to be constructed as well as a feeder line in and out and a Booster station. MOTION Upon motion by Director Disch, duly second- ed by Director Wall and carried unanimously, the Engineer was authorized to call for and open bids on October 9th, 1967 for the construction of the necessary pipelines for the reservoir at Plant 99. CERTIFICATE OF It was reported that a Certificate of COMPLETION OF CROYDEN Completion had been received from Campbell STREET SEWER & Miller stating that the sewer construct- CONSTRUCTION BY MICHAEL ion in Croyden Street in Tract 7231 for C. MIZE Homorama had been completed by Michael C. Mize on September 6, 1967. He also stated that the tract has never been recorded therefore the County will, not approve the compaction and for lack of proper procedure the portion of the Con- tractor's funds are being held up which does not seem fair. It was suggested that if Stubblefield Construction Company will not record the tract, they should be asked for easements in the street for the sewer and water lines and a compaction test by a private Soil Laboratory or the County, then the funds might legally be released. MOTION Upon motion by Director Wall, duly second- ed by Director Disch and carried unanimously, the engineer is to endeavor to obtain ease- ments for the area of the sewer and water lines in Croyden Street with the Certificate of Completion subject to a satisfactory compaction test by a Soil Laboratory or the County. 1304 September 11, 1967 DISCUSSION OF PAY Director Forrest brought up the fact that RAISES FOR EMPLOYEES at the July 10th meeting the Board discussed pay raises for employees to May of 1967 but no raise was granted and in the face of rising living costs he felt it should be reconsidered. MOTION Director Forrest moved that the Board give a flat $25.00 per month pay raise for all personnel effective October 1, 1967 for 3 months and the auditor submit a feasi- bility report on such increases at the September 25th meeting. The motion was seconded by Director Disch and lost by the following roll call vote; AYES, Director Forrest. NOES, Directors Disch, Littleton and Wall. Absent, Director LeVesque. MOTION Further discussion ensued followed by a motion by Director Forrest, duly seconded by Director Disch to grant all employees a flat $25.00 per month increase in salary effective October 1, 1967 and that the auditor report at the September 25th meeting as to what contingency items of the budget could supply the funds for the raise. DIRECTOR LE VESQUE At this point in the meeting Director ARRIVED AT 9:05 LeVesque arrived at 9:05 p.m. and was briefed on the discussion at hand. The following roll call vote was then taken on the last motion as follows: AYES, Directors Disch and Forrest NOES, Directors LeVesque, Littleton and Wall. ABSENT, Directors: None. MOTION Motion was then made by Director LeVesque, duly seconded by Director Forrest and carried unanimously for a report by the auditor to be brought to the next meeting on September 25th on contingencies pro- vided in the budget for increases of $25.00 per month for all employees and include the results of the latest cost of living index report. MR. JENS MORLEY CAME At 9:00 p.m. Mr. Jens Morley arrived at TO THE MEETING the meeting during the previous discussion. At its conclusion, he was called upon. He stated his first gripe is not only his own but others have expressed the same feeling that an owner should not have to pay someone elses bill in order to have the water turned on at a dwelling. His was finally made right through the escrow, but he had to pay it at the time. His other gripe was that he was charged for ~'~ a one month sewer bill of $3.25 because he asked to have the water turned on long enough to find out where the leaks and breaks were located in the sprinkling system at the house he purchased. He had not used the sewer facilities at all. He stated he had paid his bills every month except the $3.25 and that he would never pay that. It was determined that when the water was turned on he did not know the sewer charge would be made immediately. He was supposed to call to have the September 11, 1967 water turned off as soon as he was through with it, but he did not do this for several days. MOTION In the interest of making peace, Director Wall moved that the $3.25 sewer charge on Mr. Morley's property be waived. The motion was seconded by Director LeVesque and carried by the following roll call vote: AYES, Directors Forrest, DeVesque, Littleton, Wall. NOES, Director Disch. ABSENT, Directors: None. TIME OF MAILING OF Director Forrest inquired why the minutes of MINUTES TO DIRECTORS the meetings are always mailed so they do not get them until the Saturday before the Board Meeting? He was told that Friday was set as the date for mailing the minutes and agenda by action of the Board of Directors quite some time ago. MOTION Upon motion by Director Disch, duly seconded by Director Forrest, the minutes are to be mailed to the Directors within 48 hours after the meetings. The motion carried unanimously. WEEDS IN DITCH Director Wall reported that he had received complaints about the unsightly condition of a ditch along Pumalo between Sterling and Del Rosa. It was determined that the ditch was probably the former West Highland Well ditch and that company is no longer in existence and it was suggested that a letter be written to the Flood Control or County Road Department to have the weeds cleaned out. WATER STANDING AT Director LeVesque said he had received DEL ROSA & MERITO complaints about the water which is always standing in a low place at the corner of Del Rosa and Merito which seems to come from Sages. It was determined that the water is probably from Sage's Cooling plant and a drain of some kind should be provided to dispose of it. It was suggested the property owners along there send a letter to the County Road Department. LETTER FROM SENATOR Director Littleton read a letter he had SPARKMAN received from U. S. Senator SDarkman acknowledging this District's night letter and interest in the passage of Senate Bill 1306 regarding banks being allowed to bid for bonds. ADJOURNMENT The business of the meeting being completed, adjournment was declared at 10:10 p.m. C. W. Bishop / Acting Secretary Board of Directors Approved: J~n~W. Littleto , Pre~s~dent