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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/25/19671386 September 25, 1967 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 25, 1967 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement made of closing time for ceiving any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Re- cording Secretary Dudley; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Attorney Farrell; Consulting Engineers Rowe, Miller and Halwes; Marjory Dorr of the office; Lucille Rest reporter; Dick Doss of Pacific Clay Products; Keith Baker of W.A. Scott Company; Spencer Sparks of Southern California Water Company and R. E. Stallwood, candidate for Director. MINUTES There being no additions or corrections to the minutes of the regular meeting of MOTION September 11, 1967, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, to approve the minutes as submitted. BID OPENING - SEWER The Secretary opened and read the sealed MAIN EXTENSION IN bid proposals on the sewer main extension VICTORIA ABOVE in Victoria Avenue from Highland Avenue to HIGHLAND AVENUE Citrus Street area, Job S-676. All pro- JOB S-676 posals were accompanied by the required ten per cent bid bond as well as the signed addendums 1 and 2. The following bids were read: A. Montclair Sewer Construction $44,613.00 Company B. Rogers & Davies Pipeline Contractors 34,384.80 C. Michael C. Mize 29,582.80 D. W. A. Scott Addendum 1 32,706.00 Addendum 2 32,381.00 Engineer's Estimate $30,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried un- animously, all bids were referred to the engineers for checking. ENGINEER'S REPORT - After review, the engineers reported that Rogers and Davies total was incorrect - should have been $34,064.80. Also Scott's two totals were checked out and the correct one is $32,381.00. The other two bids were correct and they recommended the acceptance of the low bid of Michael C. Mize subject to the approval of Legal Counsel. September 25, 1967 1~07 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the low bid of Michael C. Mize in the amount of $29,582.80 was accepted for Contract. RESOLUTION NO. 1067 - Resolution No. 1067 was submitted for CERTIFICATE AND NOTICE acceptance of a Certificate of Completion OF COMPLETION WATER of the water system in Tract 7229 by SYSTEM IN TRACT 7229, Royal Pipeline Construction Company on JOB W-601 September 11, 1967 and authorization given for execution and recording of a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1067 was adopted. RESOLUTION NO. 1068 - Resolution No. 1068 was presented to author- AUTHORIZING PRESIDENT ize the President and Secretary to execute AND SECRETARY TO the "Boley Agreement". EXECUTE "BOLEY AGREEMENT" Upon motion by Director LeVesque, duly seconded by Director Wall and carried MOTION unanimously, Resolution No. 1068 was adopted. RESOLUTION NO. 1069 - Resolution No. 1069 was presented for the ACCEPTING GRANT DEED acceptance of a Grant Deed to the "Boley TO "BOLEY WELL" Well", well site, equipment and water rights. The resolution authorizes the recording of the Grant Deed. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1069 was adopted. RESOLUTION NO. 1070 - Resolution No. 1070 was presented for the CERTIFICATE AND NOTICE acceptance of a Certificate of Completion OF COMPLETION CROYDEN of the water main and appurtenances in STREET WATER MAIN Croyden Street between Bradford and JOB WS-666 LaPraix for Homorama, Job WS-666. This is a portion of Croyden Street in Tract 7231 and will be dedicated to the County for public use within 30 days. The resolution authorizes the President and Secretary to execute and record a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 1070 was adopted. AUDITOR REPORT ON The Auditor-Treasurer reported on the various CONTINGENCIES IN contingencies in the 1967-68 budget as well BUDGET as the way contingencies were used in last years budget for comparison. Director Forrest pressed for inclusion of the $60,000 credit for the water systems of the North San Bernardino Water Company in accordance with the 1965 agreement when development in the Foothill Vista area requires. This will not be in cash, but improvements. He also insisted that now and in the.future cost of liv- ing salary adjustments should be budgeted. No action was taken as Mr. Patterson of Eadie & Payne will present a review and comments regarding the audit for the past fiscal year, 1966-67. These matters will be discussed with him at the October 9th meeting. DISCUSSION BILLING The City of San Bernardino is checking into & COLLECTING FOR CITY the possibility of having other entities who RUBBISH COLLECTION furnish water service within the City limits, 1308 September 25, 1967 bill customers who receive city rubbish collection service, along with the entities' own billings at a charge to the City for such billing and collection service. They are asking the other entities to consider the proposition now that rubbish collection is mandatory by their recent ordinance 91698. MOTION Upon motion by Director Forrest, duly second- ed by Director LeVesque and carried unanimous- ly, the board rejected and tabled this matter as far as entering into any agree- ment with the City of San Bernardino is concerned - subject to a survey being made by the staff and a report to be made to this board at the October 23rd meeting also that correspondence be sent stating we are not ready to make a decision. Legal Aspects are also to be explored. FURTHER DISCUSSION The General Manager brought out some further SAUNDERS REQUEST TO points regarding the possible use of the PURCHASE DISTRICT District's land adjacent to and east of PROPERTY ON GRIFFITH Boulder Avenue and north of Griffith Street which the Saunders had asked to purchase. MOTION After considerable discussion, motion was made by Director Wall, duly seconded by Director LeVesque and carried unanimously to have an appraisal of that piece of property for value in order to make a proper decision in the matter. REPORT ON ELLIS SEWER Attorney Farrell reported on the feasibility CONNECTION FEASIBILITY of connecting the Ellis property on Victoria and Pacific to District sewer facilities. The engineers had been to see Mr. Ellis and made measurements and took locations, determining that his property could be hooked into the Pacific Street sewer line. That fact will be reported to the court by Attorney Farrell who stated about all he could do would be to enter a stipulated judgment when the court will receive the report on Friday of this week. REPORT ON RESTAURANT It was reported that after investigation SEWER CHARGES of the method used by the City of San Bernardino for determining sewer charges for restaurants having banquet rooms. The Sweden House has seating for 300 with 110 seats in the banquet room and the way this District charges, the sewer bill is $88.50, while using the City's method of charging off 1/3, the rate would be $66.60. At George's Plantation House they have seating for 387 with 154 of them being in the banquet room and our charge would ..~ be $107.00 while the City's way of figuring would make the charge $76.20. MOTION After some discussion, motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously for the staff to study restaurants in this category - with banquet rooms - to determine possible further methods of charging for sewer September 25, 1967 1309 service and report their findings to the Board of Directors at the next regular meeting of October 9th, with recommendations. MANAGER'S REPORT - FINANCIAL REPORT FOR The Auditor-Treasurer presented the financial AUGUST, 1967, WATER report for the month of August, 1967 covering & SEWER DIVISIONS the Water and Sewer divisions and the Bond Fund. No action necessary. WARRANTS The approval of the warrants for the month of August was on the agenda, but the warrants were not ready, so they will be presented at the next regular meeting. AWWA 48th ANNUAL Copies of the invitation and program for CONFERENCE CALIFORNIA the 48th Annual AWWA Conference, California DIVISION OCTOBER 25 Division, were provided for each Director. TO 28th. It will be held in Los Angeles at the Ambassador Hotel October 25 through 28th and reservations to be made by the District Staff will be mailed in on October 1, 1967. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, any director or staff member who can attend is authorized to do so with notification to the office no later than October 1st, 1967. CORRESPONDENCE FROM The Secretary read a letter from Sare's SARE'S PIPELINE Pipeline Construction Company in which they REQUESTING ADDITIONAL requested a 5 day extension of time in TIME FOR COMPLETION which to complete the water system in Tract 7752 because of circumstances beyond their control. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the date for the completion of their contract was advanced 5 days from September 28th through October 3, 1967. DON MILLER LEAVING Don Miller reported to the Board that he CAMPBELL & MILLER is leaving the engineering firm of Campbell & Miller to go into the Empire Data Processing Company and stated that Don Halwes or Ed Krisher would be the engineer- ing representatives to this District from Campbell & Miller. The firm name will be changed within 6 months but is not determined as yet. He will retain his stock interest in the company. The directors expressed their appreciation for the time and help given to this Board and District and wished him success in his new venture. Don Halwes was present and was welcomed back by the directors as he had worked with the District previous to this time in Don Miller's absence. SOUTHERN CALIFORNIA Inquiry was made regarding the status of WATER COMPANY the Southern California Water Company matter. Engineer Rowe reported that he has all the maps and layout and the services and now has to make the physical inspection of the plants. POSTING OF MINUTES Director Disch made a motion that at least 4 copies of the minutes be distributed at places where the employees could read them - within 48 hours after the meeting. Duly seconded by Director Forrest. 1310 September 25, 1967 The following roll call vote was taken, with the motion lost: AYES, Directors Disch and Forrest NOES, Directors LeVesque, Littleton and Wall. EMPLOYING AND Director Disch also made a motion to the TERMINATING EMPLOYEES effect that from now on any time a new employee is hired or an employee terminated, that the General Manager is to report it to the Board of Directors to be recorded in the minutes. The motion carried. ADJOURNMENT There being no further business to come be- fore the meeting, adjournment was declared / 'Harold G. Ri~ert, gecretary Board of Directors Approved ~ohn\ W. Littleton Pi~dent EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 9, 1967 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Tem- porary Recording Secty. Dorr; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Consulting Engineers Rowe and Halwes; Lucille Rest, Reporter; Spencer Sparks of Southern California Water Company and R. E. Stallwood and Jack Nicholson, candidates for Directors. MINUTES There being no additions or corrections to the minutes of the regular meeting of MOTION September 25, 1967, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, to approve the minutes as submitted. REQUEST APPROVAL OF BID Report was made both by General Manager OPENING - INFORMAL Secretary Rickert and by the Agenda of the RECONSTRUCTION AND Informal Bid Opening of October 2, 1967 @ RELOCATION SEWER COLLEC- 4:00 P.M. at District office as authorized TION SYSTEM IN CONEJO by the Directors by telephone contact by DRIVE SOUTH OF PACIFIC President Littleton with ratification on JOB NO. S-677 October 9, 1967 for Reconstruction and Re- location of Sewer Collection System in Conejo