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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/27/19671326 Nov. 13, motion was made by Director Forrest to authorize the General Manager to complete the letter with copies to Supervisor Break and the Local Agency Formation Commission and have all Directors sign the letter. Duly seconded by Director LeVesque and carried unanimously by those directors present. OPINION OF JUDGES Attention was called to the' copies provided IN O.C.W.D. CASE for each Director of the Opinion handed down by the Judges in the Orange County Water District Case~ CUSTOMER BILLS Director Disch reported a customer who pays his bills--every 2 months is always getting "duns" and would like to know if something could be done. It was recon=aended that he pay 2 months in advance or at least one month in ad- vance to avoid the nuisance. There are too many bills rendered to give individual attention in such cases. BROWNING ROAD It was announced that two Petitions for Annexation of the Browning Road area are being circulated. DINNER MEETING Director Forrest suggested that he would like to see the Directors and Mr. Stallwood have a dinner meeting together before the next board meeting on November 27th. This was then made by motion, duly seconded by Director Disch and carried unanimously by those directors present. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:30 p.m. Board of Directors Approved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 27, 1967 CALL TO ORDER The m~eting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Ail those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rick~rt; Auditor-Treasurer Bishop; Engineer Garcia; Recording Secretary Dudley; Assistant Office Manage~ Lyons; Commercial Super- visor Isakson; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reporter Lucille Rest; R. E. Stallwood, Spencer Sparks, Nov. 1967 1327 Wm. J. Dezarov and W. J. Zapp, Contractors. MINUTES Director Forrest stated that he made the motion regarding the Robert Shaw protest to high water bill in the minutes of the meeting of November 13, instead of Director LeVesque. This correction will be made. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the minutes of the regular meeting of November 13, 1967 were approved with the one correction as above. BID OPENING - SEWER The following sealed bids were opened and read COLLECTION LINES IN by the Secretary for the extension of sewer col- LYNWOOD TO BELVEDERE lection lines in Lynwood Drive from east of Arden Avenue to Belvedere, Job S-682. All bid proposals were accompanied by the required ten per cent bid bond and all reported no sub- contractors. 1. Dezarov Bros. Company Los Alamitos $2,412.00 2. Michael C. Mize, S. B. 1,593.60 3. Wm. J. Zapp, Colton 1,892.00 Engineer's Estimate $1,300.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the bid proposals were turned over to the engineers for checking and report. ENGINEER'S REPORT After carefully checking all bid proposals, the engineers found them all accurate and recom- mended the acceptance of the low bid of Michael C. Mize subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the engineers' recommendation was accepted and the contract for the extension of sewer collection lines in Lynwood Drive from a point east of Arden Avenue to Belvedere was awarded to Michael C. Mize on his bid of $1,593.60. DECLARATION OF The Secretary read the Declaration of Elected ELECTED CANDIDATES Candidates for the Board of Directors at the FOR BOARD OF General District Election November 7, 1967 as DIRECTORS, NOVEMBER follows: 7, 1967 John W. Li%tleton 734 Raymond E. Stallwood 558 J. E. Nicholson 545 Wilbur H. Teeple 247 Scattering 2 Total Registered voters 12,247 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Candidates John W. Littleton and Raymond E. Stallwood were declared elected to the Board of Directors to take office at noon on December 29, 1967. OATH OF OFFICE After discussion of the time and place to DISCUSSION swear in the two elected directors, motion was MOTION made by Director Forrest, duly seconded by Director Wall and carried unanimously, the Oath of~Office is to be administered at the District Christmas Party on December 22nd approximately 3:00 p.m., 1967. 13 8 ov. 27, 1967 RESOLUTION NO. 1083 - Resolution No. 1083 was presented to accept ACCEPTING ASSIGNMENT the assignment of assets and water rights of OF ASSETS AND WATER the Warm Creek Mutual Water Company to this RIGHTS OF WARM CREEK District. The Warm Creek Mutual Water Company MUTUAL WATER COMPANY has now been dissolved. MOTION Motion was made by Director LeVesque, duly seconded by Director Forrest and carried unani- mously to adopt Resolution No. 1083. RESOLUTION NO. 1084 - Resolution No. 1084 was presented for accept- ACCEPTING DEDICATION ance of a Dedication of Sewers in H. W. Heers OF SEWERS TRACT 6628 Tract 6628 which, when recorded, places the H. W. HEERS, INC. maintenance and operation of said sewers in the hands of the District and for public use. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 1084 was adopted. RESOLUTION NO. 1085 - Resolution No. 1085 was presented for accept- ACCEPTING DEDICATION ance of a Dedication of Sewers in the OF SEWERS TRACT 7229 Stubblefield Construction Company's Tract 7229. STUBBLEFIELD AREA The resolution also authorized the recording of the Dedication of Sewers. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 1085 was adopted. RESOLUTION NO. 1086 - Resolution No. 1086 was presented, objecting OBJECTING TO TAX SALE to the Tax Sale of the Rose Well and authorizing OF ROSE WELL the presentation and filing of said objection with the Board of Supervisors and the Tax Collector of San Bernardino County and authorizing the execution of an agreement to purchase tax deeded land. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the President and Secretary were authorized to execute the Agreement to Purchase Tax Deeded Land and Resolution No. 1086 was adopted. RESOLUTION NO. 1087 - Resolution No. 1087 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion of the sewer OF COMPLETION VICTORIA construction in Victoria Avenue north of AVENUE SEWER, MICHAEL Highland Avenue by Michael C. Mize on November C. MIZE 20, 1967, tested and certified to by Campbell & Miller and W. P. Rowe & Son. The Resolution also authorizes the execution and filing with the County Recorder of a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 1087 was adopted. RESOLUTION NO. 1088 - Resolution No. 1088 was presented for accept- ACCEPTING DEDICATION ance of a Dedication of Sewers in the OF SEWERS IN TRACT Stubblefield Construction Company's Tract 6408. 6408, STUBBLEFIELD The Resolution also authorizes the recording of the Dedication of Sewers for public use and District maintenance and operation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Reso- lution No. 1088 was adopted. CHANGE ORDER NO. 1 Change order No. 1 for an addition to the con- GENERAL AMERICAN tract for construction of the reservoir at TRANSPORTATION CORP. Mountain Shadows Plant 99 in the amount of MOUNTAIN SHADOWS $50.00 was presented for approval. PLANT 99 27, 1967 1329 MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, Change Order No. 1 on the General American Transportation Corporation's contract was ap- proved. FINANCIAL REPORT FOR Auditor-Treasurer Bishop gave brief explana- WATER AND SEWER tions regarding portions of his prepared DIVISIONS FOR financial report for the water and sewer divisions MONTH OF OCTOBER and the bond fund for the month of October, 1967. REPORT ON FINANCIAL In response %o Board request, the Auditor- FEASIBILITY OF Treasurer reported on the availability of surplus EXTENDING WATER sewer funds which might be used to extend water TRANSMISSION MAIN TO transmission main to Tract 7386 and tied that TRACT 7386 in with ways of financing construction of water transmission main to Base Line and LaPraix area by loan from the Sewer Division. The complete report follows: AVAILABILITY OF SURPLUS SEWER FUNDS TO FINANCE EXTENSION OF WATER TRANSMISSION MAIN TO TRACT 7386 Surplus Sewer Funds 10/31/67 Certificates of Deposit $150,000.00 U.S. Treasury Bill 95,520.00 Excess Cash .. 40,~00.00 $285,520.00 Possible Expenditures Loan to Water Dept.for purchase of Bear Valley Well $60,000.00 Sewer Projects - Nona Street 23,800.00 Cole Street 37,500.00 Church near Cypress 10,125.00 Fisher & Church 1,000.00 Victoria No. of Highland(Contracted) 29,500.00 Belvedere & Lynwood 1,300.00 Base Line thru TR.. 7386 42,300.00 $205,525.00 Possible Expenditures total $79,995.00 Loan to Water Dept. for extension of water mains to Tract 7386 19,000.00 Balance $60,995.00 FINANCING OF WATER TRANSMISSION MAIN TO BASE LINE AND LA PRAIX AREA (TR.7386) BY LOAN FROM SEWER DIVISION Estimated Cost $19,000.00 Estimated Annual Revenue Initial 54 services @ $60.00 3,240.00 Estimated increase - 5 services per year @ $60.00 300.00 Interest Rate 6% Payment including interest, based on estimated annual revenue. Principal Balance Payment Interest Principal 4-1-68 $19,000.00 6-30-69 3. 240.00 $1,425.00 $1,815.00 17,185.00 $3~540.00 1,031.10 2,508.90 14,676.10 6-30-70 6-30-71 3,840.00 880.57 2,959.43 11,716.67 6-30-72 4,~40.00 703.00 3,437.00 8,279.67 6-30-73 4,440.00 496.78 3,943.22 4,336.45 6-30-74 4,596.64 260.19 4,336.45 -0- 1330 Nov. 27, 1967 MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, the recommendation of the staff was accepted to borrow money from the sewer department to extend the water and sewer lines in LaPraix and Base Line including the bore under Boulder Avenue as the report proved this feasible. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unani- mously, bids are to be called for and opened Qn January 8, 1968 for the Base Line and LaPraix extension of water and sewer lines for Tract 7386. DISCUSSION OF A letter from Mr. W. E. Leonard stating the RESERVOIR CONSTRUCTION grading within Tract 7695 would be completed 1650 FOOT ELEVATION and ready for installation of water and sewer NORTH SAN BERNARDINO facilities by February 7, 1968 was read. This AREA would call for a 500,000 gallon reservoir in place of the one million gallon originally called for. The projections under Division II of the Bond Projections show the following - Reservoir $48,700.00 Water Mains, Hemlock to Shasta 17,800.00 Boosters and water mains, upper and lower reservoirs 35,000.00 The General Manager reported that he had contacted General American Transportation Corporation to find out what they would construct another tank for, following the same specifications as the one on which they are now working and about to complete at Stubblefield's Mountain Shadows Plant 99. ~ He was given a price of $34,000.00 and by arranging with them now, tkey could move onto this tank site in a very short time, saving a lot of time which would be taken up by writing new specifications and going to bid. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried by a majority vote, the directors accepted the recommendation of the staff to allow General American Transporta- tion Corporation to construct the above mentioned tank also at their figure of $34,000.00. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Director: Disch ABSENT, Directors: None. APPROVAL OF WARRANTS The following warrants were presented for review by the Directors: - Water Division #2225 - 2353 (General) $150,855.49 1252 - 1319 (Payroll) 15,154.27 $166,009.76 Sewer Division #194 - 206 $88,626.72 Bond Fund #291 - 293 $170,711.94 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the above warrants were approved as submitted. NOV. 27, '1967 1~1 REQUEST FROM EMPLOYEES The General Manager reported that the employees FOR CREDIT UNION of the District have asked for the privilege AFFILIATION of having payroll deductions if they are able to arrange to affiliate with the City of San Bernardino Credit Union. Mr. Vernon Shifflet of that Union had been out and explained the working of their Credit Union and agreed, if requested, to see if this District could be included under their By Laws with the Corporate Commission of the State of California. MOTION Director LeVesque moved to acquiesce to the employees request for payroll deductions if arrangements can be made for affiliation with the City's Credit Union or any other, stating it might be wise to look into the County's Credit Union. The motion was seconded by Director Wall and carried unanimously. CORRESPONDENCE - A letter and brochure were presented regarding STATE CHAMBER OF the Annual Statewide meeting of the California COMMERCE State Chamber of Commerce on December 7, 1967 at the Statler-Hilton Hotel in Los Angeles and pointing out that the speakers will be the State's water leaders. No action taken. CALIFORNIA WATER A letter was read which was addressed to RESOURCES Governor Reagan from the California Water ASSOCIATION Resources Association regarding the financing for construction of the State Water Project. For information only - no action. DISTRICTS INSURANCE Attention was called to a letter received from ASSOCIATES Districts Insurance Associates who offer a service to come into a district and analyze their insurance program and make recommenda- tions for possible better insurance coverage all around for a fee of $400.00. They do not write insurance. It was felt that this District is well covered and the fee was considered unnecessary for such service. MANAGER'S REPORT - PERRIS HILL APPRAISAL The General Manager had thought he would have the Perris Hill appraisal to present tonight, but it was not quite ready. Will be ready for the next Board Meeting. LETTER FROM NANCY A letter had been received from Nancy Smith, SMITH, SUPERVISOR Supervisor of the 5th District regarding the District's invitation to supervisors to attend this Board Meeting. She stated she had a pre- vious committment but would like to know of subsequent meetings. Supervisor Break made no appearance at the meeting after having been invited. DISCUSSION OF The General Manager reported that the Falcon REPLACEMENT OF FALCON Station Wagon is in bad condition and it would STATION WAGON cost $700.00 to repair it and it still would not be in good driving condition. He sug- gested that the manager's Chevrolet station wagon is still in quite good condition and possibly it would be wise to use it for the engineering department and turn the Falcon in on a new 4 door sedan for the Manager as there is no longer need for him to have a station wagon. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque, the manager was author- 1332 ov. 27, 967 ized to call for bids on another car as discussed. It was suggested that the car for the engineering department later on might be a 4 wheel drive vehicle of some type. MT. HARRISON MUTUAL The General Manager reported that Mr. Irwin of WATER COMPANY IS the Mt. Harrison Mutual Water Company was in to PREPARING TO TAKE talk with him, stating they are about ready to ACTION take some action on the agreement presented to them by the District. BROCHURE Director Forrest inquired about the progress of a District Brochure for distribution to its constituents. The Committee has done nothing about it other than that the staff has some material accumulated. PURCHASE OF SOUTHERN Director Forrest also inquired about what progress CALIFORNIA WATER is being made by Engineer Rowe in connection with COMPANY the study for appraisal of the Southern California Water Company's Highland division. MOTION Upon motion by Director Forrest, i~ duly seconded by Director Disch and carried unanimously, Mr. Rowe is to present to the Board on December 26, 1967, an up to date report on the progress of the purchase of the Southern California Water Company and the costs to the District to date. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:15 p.m. / Harold G. Ric~rt, Secretary -- Board of Directors APPROVED: Li tt l~eton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 11, 1967 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop: Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Attorney Farrell; Consulting Engineers Rowe and Halwes; Director Elect Stallwood; Reporter Lucille Rest; Mr. Williams and Mr. Erickson of Mobil Oil Company.