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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/26/1967 Dec. 26, 1967 1337 APPROVED: ~Jo~n W. Littleton, Presmdent EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 26, 1967 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Temporary Recording Secretary Dorr; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Director Elect Stallwood; Reporter Lucille Rest and Mr. Spencer Sparks of Southern California Water Company. PRESENTATION OF General Manager-Secretary Rickert presented framed CERTIFICATES OF Certificates of Election to newly elected Directors ~ELECTION Littleton and Stallwood. MINUTES There being no additions or corrections to the minutes of the regular meeting of December 11, MOTION 1967, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously to approve them as submitted. RESOLUTION NO. 1090 Resolution No. 1090 was submitted for acceptance NOTICE OF COMPLETION of a Certificate of Completion filed by Campbell SEWER MAIN EXTENSION & Miller and W. P. Rowe & Son for construction IN LYNWOOD DRIVE JOB of sewer mains and appurtenances in Lynwood Drive S-682, MICHAEL C. from 880 feet easterly to 1016 feet easterly of MIZE Arden Avenue, Contractor Michael C. Mize. Project completed December 14, 1967. MOTION It was moved by Director LeVesque, duly seconded by Director Wall and carried unanimously that Resolution No. 1090 be adopted and the President and Secretary be instructed to file a Notice of Completion with the County Recorder. RESOLUTION NO. 1091 Resolution No. 1091 was presented in appreciation APPRECIATION OF of service and recognition of community activi- SERVICES OF G. J. ties by G. J. "Jerry" LeVesque. The resolution ..~LE VESQUE was read to the Board by President Littleton. MOTION It was moved by Director Disch, duly seconded by Director Forrest and carried unanimously that Resolution No. 1091 be adopted, carrying signa- tures of all the members of the Board of Directors, the original to be suitably framed and presented to G. J. LeVesque. 1335 Dec. 26, 1967 RESOLUTION NO. 1092 - Resolution No. 1092 was submitted for authoriza- GRANT OF QUITCLAIM tion of President and Secretary to execute Quit- DEED - EDNA POWELL, claim Deed in favor of Edna Powell, George GEORGE MC FARLAND & McFarland and Anna Belle MCFarland, covering ANNA B. MC FARLAND three(3) parcels of easements in which the abandoned portion of the Powell-McFarland water system was located. RESOLUTION NO. 1093 - Resolution No. 1093 was submitted for authoriza- GRANT OF QUITCLAIM tion of President and Secretary to execute Quit- DEED - MAUDE LOCKWOOD claim Deed in favor of Maude Lockwood covering an easement in which the abandoned portion of the Powell-McFarland water system was located. RESOLUTION NO. 1094 - Resolution No. 1094 was submitted for author- GRANT OF QUITCLAIM ization for President and Secretary to execute DEED - ISABELLA Quitclaim in favor of Isabella Armstrong covering ARMSTRONG an easement in which the abandoned portion of the Powe!l-McFarland water system was located. RESOLUTION NO. 1095 - Resolution No. 1095 was submitted for authoriza- GRANT OF QUITCLAIM tion for President and Secretary to execute Quit- DEED - HIGHLAND claim Deed in favor of Highland Engineering Company ENGINEERING COMPANY covering an easement in which the abandoned por- tion of the Powell-McFarland water system was located. RESOLUTION NO. 1096 - Resolution No. 1096 was submitted for authoriza- GRANT OF QUITCLAIM tion for President and Secretary to execute Quit- DEED - DAN McCORMICK, claim Deed in favor of Dan McCormick, John JOHN WILLIAM MORRISON William Morrison and Alfred Merle Sessions cover- AND ALFRED MERLE ing an easement in which the abandoned portion of SESSIONS the Powell-McFarland water system was located. MOTION It was moved by Director LeVesque, duly seconded by Director Wall and carried unanimously that Resolutions Nos. 1092, 93, 94, 95 and 96 be adopted, the President and Secretary being author- ized to execute and record the instruments. RESOLUTION NO. 1097 Resolution No. 1097 was submitted with explanation ACCEPTANCE OF GRANT by Secretary Rickert of a parcel of land being DEED FROM FOOTHILL dedicated(slope) adjacent to the District's VISTA DEVELOPMENT existing reservoir site at the 1650 foot eleva- COMPANY tion in the North San Bernardino area. Plant 56 parcel of land involves a 30' x 120' addition as shown by a plat attached to the Deed. MOTION It was moved by Director LeVesque, duly seconded by Director Wall and unanimously carried, that Resolution No. 1097 be adopted and that the instrument be recorded and placed in the records of the District. REPORT BY MANAGEMENT Secretary Rickert presented the information ob- ON INVESTIGATION OF tained from the Krekel Bureau, Inc. estimated to COSTS OF ADDITIONAL cost approximately $35.00 per month. Also an DISTRICT YARD LIGHTS accredited electrical contractor, Paige Electric, AND KREKEL PATROL was contacted and quoted a price of $983.00 SERVICE (estimated) on the necessary lighting for safety purposes with mercury vapor lamps. Discussion ensued. MOTION It was moved by Director Disch, duly seconded by Director Wall and carried unanimously, that the Staff be instructed to make further investigation on this matter and specifically to contact the Base Line Lighting District to find out if ~e District could secure electrical service from their facilities to serve the District Yard and also secure two additional bids from other lighting contractors. A report is to be sub- mitted to the Board at the next regular meeting of January 8, 1968. Dec. 26, 1967 1339 SOUTHERN CALIFORNIA Consulting Engineer Rowe presented a verbal WATER COMPANY REPORT report regarding his study of the inventory of BY J. A. ROWE the facilities of the Southern California Water Company's Highland Division, exclusive of land, buildings and~ho~es. He asked for Board author- ization to forward to Southern California Water Company his inventory take-off sheets for their verification of dates, quantities and types of materials. MOTION It was moved by Director Disch, duly seconded by Director Wall and carried unanimously, to author- ize Consulting Engineer Rowe to assemble the in- ventory in acceptable form for transmittal to Southern California Water Company and to compose and have typed for mailing, a letter to Southern California Water Company requesting the desired information and inventory check and present it at the next regular Board meeting of January 8, 1968 with a copy of his letter and inventory recap sheet being sent to this District. SOUTHERN CALIFORNIA Auditor-Treasurer Biskop advised that to date WATER COMPANY - STUDY two payments had been made in connection with APPRAISAL COST REPORT the study appraisal of the facilities of Southern BY AUDITOR-TREASURER California Water Company totaling $1,000.00. BISHOP CORRESPONDENCE - Secretary Rickert read a letter dated November NATIONAL COMMITTEE 27, 1967 from the National Committee for Utilities FOR UTILITIES RADIO Radio, requesting the District to pay the usual participation fee of $20.00. Secretary Rickert recommended payment of the amount based on number of power radio stations operated. MOTION It was moved by Director LeVesque, duly seconded by Director Wall, and carried unanimously that the District pay the amount requested of $20.00. UPDATED SEWER STUDY Consulting Engineer Halwes presented an updated REPORT BY CAMPBELL & sewer study of the Main Street Cole Avenue area MILLER OF MAIN STREET of Old Highland, considering those areas deleted AND COLE AVENUE AREA from the original study that were not annexed to OF OLD HIGHLAND -- the District and the fact that a considerable amount of easement will have to be taken into consideration on the tentative tract to the south. MOTION It was moved by Director Disch, duly seconded by Director Forrest and carried unanimously, that the General Manager, with Engineer Halwes of Campbell, Miller & Associates meet with the property owner to see if easements can be ob- tained and report their findings to the Board at the regular meeting of January 8, 1968. REPORT ON GLENN W. Auditor-Treasurer Bishop presented information on BUCHANAN CLAIMED the background of a claim by Glenn W. Buchanan for DAMAGE TO DRIVEWAY alleged damage by a District Contractor, A & P Pipelines, to his driveway. Since a Notice of Completion was filed on this project months ago, it is not probabl~ that the Contractor will repair the damage. MOTION It was moved by Director LeVesque, duly seconded by Director Wall and carried unanimously that Mr. Buchanan be offered $25.00 in full settlement of his claim and a signed statement be obtained re- leasing the District from any further liability in the matter. If he refuses this settlement, then the District will obtain two bids and have the damage repaired by the contractor submitting the lowest bid. 1340 Dec. 26, 1967 the lowest bid. CORRESPONDENCE - Secretary Rickert read a letter dated December CALIFORNIA WATER 15, 1967 from the California Water Resources RESOURCES ASSOCIATION Association regarding payment of fees for renewal RENEWAL OF MEMBERSHIP of membership. Secretary Rickert explained the function of the organization and recommended payment of the membership fee. MOTION It was moved by Director Wall, duly seconded by Director LeVesque and carried unanimously, that Accounting be instructed to pay for renewal of membership in the California Water Resources Association. CORRESPONDENCE Secretary Rickert read a letter dated December WM. L. FIELDMAN & 13, 1967 from William L. Fieldman, Municipal ASSOCIATES Financial Consultant requesting time to discuss water treatment plant financing possibly of value to the District. MOTION It was moved by Director Disch, duly seconded by Director Forrest and carried unanimously, that the President appoint a committee and a letter be written to arrange a meeting with William L. Feldman and bring a report of the results to the Board; the meeting to be set at the convenience of the committee. PRESIDENT APPOINTS President Littleton then appointed Director Disch COMMITTEE and Director Elect Stallwood to form a committee with Staff members General Manager Secretary Rickert and Auditor-Treasurer Bishop. FINANCIAL REPORT FOR Auditor-Treasurer Bishop gave brief explanations WATER AND SEWER regarding portions of his prepared financial DIVISIONS FOR MONTH report for the water and sewer divisions and the OF NOVEMBER, 1967 bond fund for the month of November, 1967. APPROVAL OF WARR3~NTS The following warrants were presented for review by the Directors: - Water Division #2354 - 2484 (General) $130,776.03 #1320 - 1383 (Payroll) 14,420.01 $145,196.04 Sewer Division ~207 - 9214 $37,259.40 Bond Fund #294 - #295 $38,199.71 MOTION It was moved by Director Wall, duly seconded by Director LeVesque and carried unanimously to approve the payment of warrants as presented. REQUEST FOR Engineer Garcia submitted a quotation and infor- AUTHORIZATION FOR mation citing reason for need of a concrete mixer, PURCHASE OF CONCRETE specifically the current cost of renting and the MIXER constant use by the District crews. A quotation on an Essick 1/2 sack mixer was $575.00. Secretary Rickert advised that although item not in current budget, it would be covered gy the small tool budget. MOTION It was moved by Director~Forrest, duly seconded by Director Wall and carried unanimously, to authorize the Engineering Department to purchase a Cement Mixer. GENERAL WATER DISCUSSION - Director Disch requested a re-briefing on the CROSS CONNECTION District's participation policy for personnel CLASSES taking courses for "job improvement". Since Dec. 26, 1967 1341 there had been a Board decision to reimburse personnel, Director Disch inquired if this had been done. After considerable discussion of the MOTION matter, it was moved by Director Disch, duly seconded by Director Forrest and carried unani- mously to reimburse any employees for "Job improvement" courses taken after the Board decision to participate and the notice should be posted in four places in the District. QUESTIONNAIRE ON Director Forrest suggested that it might be con- ~JOB TRAINING structive to have the District employees complete a questionnaire regarding on or off job trainimg qualifying them for other jobs and enhancing them to the District to be used as a determining factor in recommending employee for better position. MOTION It was moved by Director Forrest, duly seconded by Director Disch and unanimously carried to have the General Manager or responsible member of the Staff make up or secure the necessary questionnaire and have the employees complete and insert in personnel folders. MANAGER'S REPORT - ORDINANCE NO. 277 - Secretary Rickert brought up for discussion a AMENDING ORDINANCE suggested increase in Service Installation Costs NO. 4 "ESTABLISHING due to rising costs of material and labor as RATES, RULES & ?~-L ~ ~es~n~ly covered by Ordinance No. 4 "Establish- REGULATIONS FOR ing Rates, Rules and Regulations for Water Service" WATER SERVICE" SINCE NO INCREASE HAD BEEN ACCOMPLISHED SINCE 1957. A preliminary survey was made by Auditor-Treasurer Bishop of several other Districts, Cities and Agencies for a cost check to determine the need. From a cost study and the survey, it was suggested that the following be considered: 5/8" x 3/4" services be increased from $65.00 to $100.00 and 3/4" x 3/4" services be increased from $85.00 to $115.00. MOTION It was moved by Director Disch, duly seconded by Director Wall and carried unanimously by the following roll call vote, to adopt Ordinance No. 277 amending Ordinance No. 4 to increase the Service Installation Costs as recommended, 5/8" x 3/4" services from $65.00 to $100.00 and 3/4" x 3/4" services from $85.00 to $115.00 effective January 1, 1968. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall NOES, Directors: None. ABSENT, Directors: None. REQUEST FOR EXTENSION Secretary Rickert read a telegram from General OF TIME JOB W-645 B.I. American Transportation Corporation requesting an ~GENERAL AMERICAN extension of five(5) working days to complete TRANSPORTATION the construction of the 500,000 gallon steel storage STUBBLEFIELD reservoir at the StuDblefield site due to rain, RESERVOIR snow, cold weather on ~ecember 14, 15, 18, 19 and 20. They asked for the completion date to be extended to January 8, 1968. MOTION It was moved by Director Forrest, duly seconded by Director Wall, and carried unanimously to ap- prove the request by General American Transpor- tation Corporation for a five(5) working day extension on Job W-645 B.I. to January 8, 1968. 1342 Dec. 26, 1967 RESOLUTION NO. 1098 - Resolution No. 1098 was submitted for acceptance NOTICE OF COMPLETION of a Certificate of Completion filed by Engineer WATER TRANSMISSION Garcia for the installation of water transmission MAINS, DATE, PARK, mains and appurtenances in Date Street, Park CITRUS, LOMA AND Avenue, Citrus Street, Loma Street and Lynwood LYNWOOD BY TRI-CITY Drive by the Contractor, Tri-City Highland Sewer HIGHLAND SEWER CO. Company, completed December 26, 1967. MOTION It was moved by Director LeVesque, duly seconded by Director Wall and carried unanimously to accept the Certificate of Completion and authorize the President and Secretary to execute and record a ~'~ Notice of Completion on the above contract. TRACT 7871 MIRADA Consulting Engineer Halwes discussed the feasi- STREET - DISCUSSION bility and cost of lowering sewer collection lines OF COST OF LOWERING in Tract 7871, Mirada Street, citing reasons for SEWER COLLECTION so doing. Clarification contributed by Consult- LINES ing Engineer Rowe indicated the lowering of the sewer collection line in Tract 7871(Mirada Street) would not benefit the subdivision but would make sewer service available to the School property east of the subdivision. MOTION It was moved by Director Forrest, duly seconded by Director LeVesque and carried unanimously, directing the General Manager to contact the School District and see if they would be inter- ested in participating in the additional cost of lowering the line that would ultimately serve the school property and report to the Board at the next regular meeting on January 8, 1968. MISCELLANEOUS - STATUS OF PROJECTS Engineer Garcia gave a brief report on status of REPORT the current construction projects. ORGANIZATIONAL MEETING Secretary Rickert announced that in accord with TO CONFORM TO WATER the Water Code, the remaining Board of Directors CODE ANNOUNCED and the newly elected directors should meet in an Organizational meeting Friday, December 29, 1967 after 12:01 p.m. to elect one of its members President and provide for time and place of holding its regular meetings and calling special meetings. After discussion of the matter and indication by all the Directors present, the President announced the Organizational meeting would be held at 3:00 p.m. Friday, December 29, 1967 at District office and it was agreed by all Directors that Attorney Farrell should be in attendance. ADJOURNMENT Adjournment was declared at 10:08 p.m. / ~ ~[~d G. Ri~¢'~; D~cretary Board of DireCtors ~ Approved: .Jo~n W. Littleton, Pres-id~nt---