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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/08/19681344 Dec. 29, 1967 and January 8, 1968 MOTION' Upon motion by Director Wall,.duly seconded by Director Littleton and carried unanimously, Special Meetings shall be conducted and called according to Section 54956 of the Government Code. ADJOURNMENT The business of the Organizational Meeting having been completed, the meeting was adjodrned at 3:25 p.m. ,/ ' Harold- G~Ricker~, Secretary Board of Directors Approved: Norman W. Forrest,'President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 8, 1968 CALL TO ORDER Whe meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present~ Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent~ None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Attorneys Farrell and Peggy McElligott; Consulting Engineer Halwes; Reporter Lucille Rest; Dr. Pleasant and James Crain. MINUTES The minutes of the meetings of December 26 and December 29, 1967, having been reviewed by the Directors, Director Disch asked for the addition to his motion regarding job improvement courses for employees making the motion read as follows~ "Reimburse any employees for 'job improvement courses' taken after the Board decision to par- ticipate, with the notices and forms to be posted in 4 places in the District." MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the minutes of both meetings were approved with the one correction to the minutes of December 26th as above quoted. CONSIDERATION OF VICE President Forrest stated at this point in the PRESIDENT FOR BOARD meeting he would like to deviate from the agenda to have the election of a Vice President of the District considered as he had done some research and learned that it is possible to h~ve a Vice President. Jan. 8, 1968 Some discussion ensued and a letter of opinion, dated August 24, 1964 from Attorney Henry in which Attorney Farrell collaborated, was read to the Board by Attorney Farrell, stating at the conclusion that as far as he is concerned, his position has not changed, however, other verbal opinions indicated that it is possible to have a Vice President if the District wishes to serve in certain capacities whenever the President is incapacitated. Attorney McElligott interpreted "incapacitated" as "unable to act" under given circumstances. The President then requested the Recording Secretary to prepare ballots for the election of a Vice President. The President asked Attorney Farrell and Mr. Crain to collect and count the ballots. This having been done, Mr. Crain announced the vote as follows: Director Disch 3 Director Wall 1 Director Littleton 1 ELECTION DECLARED The President declared Director Disch officially elected as Vice President of the East San Bernardino County Water District. COMMITTEES APPOINTED The President announced the appointment of the following committees: PERSONNEL COMMITTEE Directors Forrest and Disch and Manager Rickert. FINANCE COMMITTEE Directors Stallwood and Disch and Auditor-Treasurer Bishop. WATER COMMITTEE Directors Stallwood, Wall, Manager Rickert and Engineer Garcia. SEWER STUDY COMMITTEE Directors Forrest and Littleton, Manager Rickert and Engineer Garcia. BROCHURE COMMITTEE Directors Forrest and Disch and Manager Rickert. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, the above committee appointments were ratified. RESOLUTION NO. 1099 - Resolution No. 1099 was submitted for acceptance CERTIFICATE & NOTICE of a Certificate of Completion of the installa- OF COMPLETION WATER tion of water mains and appurtenances to connect MAINS FOR PdESERVOIR to the Stubblefield Reservoir site, Plant 99, AT STUBBLEFIELD SITE Job W-672, completed December 27, 1967 by Royal PLANT 99 Pipeline Construction Company, certified to by Engineer G~rcia on January 5, 1968. The reso- lution autlhcrizes the preparation and filing of a Notice of Completion with the County Recorder, to be signed by the President and Secretary. ,.~MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1099 was adopted. BID OPENING - FOUR Bid opening was called for the purchase of a DOOR SEDAN FOR USE OF four door sedan for the use of the General Manager GENERAL MANAGER to include the trade in of the 1961 Falcon station wagon. The following sealed bids were opened and read and all were accompanied by the required ten per cent bid bond or certified check. 1346 Jan. 8, 1968 1. Holiday Oldsmobile, model 5439 with delivery 5 weeks from the Monday following acceptance of bid. New car $3,661.30 Less Falcon 75.00 Bid Price $3,586.30 2. Lange & Runkel, Inc. model No. 16439 with no delivery date specified. New car $3,144.75 Less Falcon 50.00 Bid price $3,094.75 3. Center Chevrolet, model No. 16439 with 45 days delivery date specified. New Car $3,403.96 Less Falcon 173.96 Bid Price $3,230.00 4. Jack Coyle Chevrolet, no model number and no delivery date specified. New Car $3,123.75 Less Falcon 100.00 Bid Price $3,023.75 5. Garner Ford, GAlaxy 500 model with 45 day delivery date specified. New Car $3,411.67 Less Falcon 50.00 Bid Price $3,261.67 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, if the Chevrolet model is the same as bid by the other Chevrolet dealers, that we accept his bid, but if Jack Coyle's bid is not on the same model, then we accept the next low bid of Lange & Runkel. REPORT ON LIGHTING The General Manager reported that he contacted the AND PROTECTION OF Base Line Lighting District through Mr. Robert DISTRICT YARD AND Rigney of the County Administration office but VEHICLES he indicated they would not be interested in furnishing light for the District yard because we are a tax exempt District and it would not be feasible for them. He further indicated we could have the fixtures installed by the Edison Company on our own metered rate for just about the same rate as the lighting district. The Edison Company would install only on their own poles, the requested fixtures, in District yard and their charges were quoted on a monthly basis for pole installation, fixtures and electrical energy used. They would replace and maintain the lights and energy charges on the following basis: 100 Watt or 7,000 Lumen Lamps each: $2.00 per month pole installation x 3 = $6.00 $4.40 per month light fixture x 3 = $13.20 Total $19.20 ~ 400 Watt or 20,000 Lumen Lamps each: $2.00 per month pole installa- tion x 3 = $6.00 $7.35 per month light fixtures x 3 = $22.05 Total $28.05 Monthly price to include furnishing of fixtures, installation, energy charge plus maintenance of fixtures and replacement of lamps as they burn out. Jan. 8, 1968 1347 BID OPENING - Sealed bids were opened from the following LIGHTING contractors for furnishing fixtures, installa- tion, permits and photo eye: 1. Bennett Electric of Highland Installation as requested $875.00 2. Alec Ferguson, Rialto Installation as requested $759.00 3. Paige Electric Company of San Bernardino, Installation as requested. $983.00 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the in- formation supplied is to be turned over to a Committee of Manager Rickert, Directors Disch and Stallwood, determination to be made on awarding the installation to the Edison Company or one of the contractors, with recommendation to be submitted at the January 22, 1968 Board Meeting. REPORT ON PROGRESS OF Engineer Halwes reported on the routing for EASEMENTS FOR SEWER easements in the Cole, Main, Reedy, Stratford SERVICE TO OLD Streets area of Old Highland showing three HIGHLAND AREA, COLE, possible routings in Pacific, across property or MAIN, REEDY STREETS, south on Cole and west on Stratford. The latter ETC. would be less costly than Pacific but more costly than through easements in back lot lines but would pick up more connections and be in future road rights of way. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the Staff and Legal Counsel were authorized to secure Refund Agreements from Gordon Fields concerning the line in Cole and Stratford to the existing manhole at the dead end in Tract 5110 and report to the Board Meeting of January 22, 1968. EASEMENT REQUESTED BY A request from the County of San Bernardino for COUNTY IN CONNECTION a Grant of Easement of the strip of land between WITH IMPROVEMENTS AT District's fence and the new curgs and gutters PLANT 9 at Plant 9, Victoria and Temple. This dedica- tion would create no problems in operating the plant and the General Manager recommended con- veying the Grant of Easement to the County. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, the Grant of Easement at Temple and Victoria Plant 9 to the County of San Bernardino was author- ized and the President and Secretary authorized to execute the Easement. REPRESENTATIVES FROM The President called upon Dr. Pleasant and Mr. BROWNING ROAD PRESENT James Crain who were present at {he meeting in the interest of the progress of the Browning Road Annexation. They were advised that correct signatures of property owners are still being obtained which are necessary to get the annexa- tion to the Local Agency Formation Commission. Dr. Pleasant requested another week for obtain- ing the signatures which he stated he would personally see to obtaining. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, this Browning Road annexation will be held up for 10 days longer for the balance of the signers to complete the request for annexation and if not in by then, proceed with the annexation as it now stands. 1348 Jan. 8, 1968 COST OF LIVING REPORT Auditor-Treasurer Bishop gave his report on the cost of living figures through the month of November which showed a 3.7% increase since the last cost of living raise was granted in January of 1967. After considerable discussion of the matter, motion was made by Director Littleton that a 5% raise be given throughout the entire employees, retroactive to January 1, 1968. There was no second to the motion. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, the Finance Committee and the Personnel Committee are to review the figures and job ratings and come back to the January 22nd, 1968 meeting with recommendations. WORK FOR MUTUALS The fact was brought out that the staff does work right along for the various mutuals in which the District has interests and stock, without com- pensation, for evening meetings, etc. Del Rosa Mutual pays President Rickert a token sum of $20.00 per month for services. That is the only one. The directors asked for a list of the Mutuals and their officers and directors in which the District has an interest, to be presented at the Board meeting of January 22, 1968. AUTHORIZATION ASKED The General Manager reported on a meeting with TO MEET WITH LEGAL the business manager and architect of the San COUNSEL ON PREPARATION Bernardino City Unified School District, the City OF REFUND AGREEMENT of San Bernardino planning director, Mr. Paul WITH S.B. UNIFIED Jennings of Superior Orchards and Mr. Robert Tee, SCHOOL DISTRICT FOR representative for Wayne Arnold, subdivider, at SEWER COLLECTION LINE the southeast corner of Citrus and Victoria FOR CITRUS JUNIOR Avenue and the District, to determine routing and HIGH SCHOOL agreement for extending the sewer line from Victoria Avenue to the school property. After ¥ full explanation, the General Manager asked for authorization to meet with the District's Legal Counsel to draft a Refund Agreement on that por- tion of the sewer collection line to be installed by the School District over private property. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, authorization was given for consultation and preparation of Refund Agreement in the above matter. CITY OF SAN BERNARDINO Announcement was made of notice of another ANNEXATION annexation by the City of San Bernardino east of Valaria Drive and south of Pacific Street, LAFC No. 574. This is uninhabited property adjoining some of the Patton State Hospital property. For information only. IRRIGATION DISTRICTS The General Manager presented a billing for ASSOCIATION BILLING Irrigation Districts Association membership dues FOR MEMBERSHIP for the calendar year 1968 in the amount of $670.00 stating that the amount seems terribly high but since they have access to the total receipts of the District, the figures cannot be denied and probably it is equitably based since all members are categorized in the same manner. They do contribute much to us in the line of legislative information - more than any other organization to which we belong and we can hardly afford not to belong to the Association even though it is high. He recommended payment of the membership. Jan. 8, 1968 1349 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the payment of the membership fee of $670.00 for the 1968 membership dues was approved. A comparison table of the dues charges since the District first joined the Association was read for the informatinn of the directors. MANAGER'S REPORT - RESOLUTION NO. 1100 Resolution No. 1100, prepared by Attorney Farrell, ~ AUTHORIZING ENTRANCE was presented, similar to the card resolution INTO DISTRICT SAFETY which the Bank of California presented for sig- DEPOSIT BOX natures to authorize the correct signatures to appear in the bank records for entrance to the District's Safety Deposit box at said bank. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1100 was approved. ROWE & SON LETTER TO Consulting Engineer Joseph A. Rowe could not be SOUTHERN CALIFORNIA present at the meeting but wrote a letter to WATER COMPANY the Directors sending it along with his report and his letter addressed to Mr. Walsh, President of the Southern California Water Company, pre- senting his work sheets and asking for an up- dating of the number of services and any other pertinent information since the date the report was started. He offered to meet with them if further coordination is needed. He asked for board action on whether or not the letter expressed the desireed information and if so, to have the letter sent on. m MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, approval was given to send the letter on to Mr. Walsh as it was satisfactory. RESOLUTION NO. 346 OF The General Manager stated he had received a THE BOARD OF DIRECTORS Progress Memo and Resolution No. 346 from the OF THE SAN BERNARDINO San Bernardino Valley Municipal Water District VALLEY MUNICIPAL with respect to the method of financing ~he WATER DISTRICT completion of the State Water Project. The reso- REGARDING LEGISLATION lution recommends approval of legislation to ON FINANCES TO COMPLETEtransfer sufficient tidelands oil revenues and STATE WATER PROJECT for other financial adjustments so as to make the necessary funds available to complete the California Water Project on schedule. MOTION Upon motion by Director Littleton, duly seconded by Direc%or Wall and carried unanimously, this District shall notify the San Bernardino Valley Municipal Water District of its support of their Resolution No. 346 as well as legislation from this area. STAFF RECOMMENDATION The General Manager reported staff recommendation FOR STEP INCREASES of the following step increases for employees: Floyd A. Alcorn - Field Superintendent. This is a 1 1/2 year step from 36D to 36E, from $768.00 per month to $806.00 per month effective January 1, 1968. Gabino Becerra - Utility Crewman. This is the 6 month step from 24A @ $2.12 per hour to 24B @ $2.23 per hour, effective January 1, 1968. 1350 Jan. 8, 1968 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the above step raises were approved as submitted. FURTHER BUSINESS Director Disch raised the question of having Consulting Engineer Rowe oA~a one day week schedule instead of two days a week. He was informed by the General Manager that it has already been done and only one day a week is being util- ized at the present time. MOTION To make it official and cancel the two day a week arrangement, motion was made by Director Disch, duly seconded by Director Wall and carried unani- mously to employ the consulting service of Joseph A. Rowe for one day a week or less at the dis- cretion of the General Manager. MOTION Director Disch made a motion, duly seconded by Director Wall and carried unanimously, that the Auditor-Treasurer be instructed to provide the directors with a report of engineering expenses incurred by the District by Campbell & Miller and W. P. Rowe & Son for the last 5 years with the figures broken down as to what was used for bond expenses. ATTENDANCE OF ATTORNEY Director Disch also raised the question of the FARRELL AT BOARD necessity of having Attorney Farrell attend all MEETINGS of the Board Meetings for full time. He was in- formed by Mr. Farrell that his retained includes his attendance at Board meetings. It was felt that it is important to have him in attendance to help with problems which arise. STALLWOOD AGENDA Director Stallwood asked to have his agenda mailed to his home instead of to his office so he could have it before Board Meeting. POSTING OF MINUTES The request was again made for the posting of minutes of the District and it was generally felt that it would serve no useful purpose but could be done. Information night get into the wrong hands and piecemeal information can in some ways be damaging. MOTION - RESOLUTION Director Wall made a motion requesting the pre- OF COMMENDATION TO paration of a Resolution of commendation for JOHN LITTLETON FOR Director John Littleton for his years on the board SERVICE ON BOARD and service as President to be suitably framed, signed by the other directors and presented to him. Seconded by Director Disch and carried unanimously. MEETING ON PUMP TAX President Forrest recommended that the District FOR FUNDING STATE get together with the City of Redlands and West WATER PROJECT WATER San Bernardino County Water District on a plan for water pricing as soon as possible and that the matter be referred to the Water Committee and the General Manager subject to consultation with Attorney Denslow Green. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Attorney Green should be consulted regarding the pump tax and possibly included in a meeting on the matter with the other entities above mentioned. DISTRICT TOUR President Forrest suggested that now that director Stallwood is on the Board, another tour of the District would be valuable to help orient him and bring the other directors up to date. He suggested January 20 or 27 as possible dates and Jan. 22, 1968 1351 the General Manager was asked to make arrange- ments and notify the directors. ADJOURNMENT There being no further business to come before the meeting, Director Sta!lwood moved for adjourn- mentt duly seconded, by Director Disch and carried unanimously. The meeting adjourned at 10:55 p.m. / 'Harold G. Rickj~t, Secretary Board of DireCtors Approved: Norman W. Forrest, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 22, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton and Stallwood. Directors Absent: Wa~ll, Others Present: General Manager-Secretary Rickert; Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reported Lucille Rest; Dr. Pleasant: Dick Doss; Spencer Sparks and numerous Contractors representatives. MINUTES President Forrest asked for a correction to the wording of his inquiry regarding the pricing of State water to read as follows: "We get together with the City of Redlands and West San Bernardino County Water District on a plan for water pricing as soon as possible and that the matter be referred to the Water Committee and the General Manager subject to consultation with Attorney Denslow Green. Upon determining that there were no further corrections to the minutes of January 8, 1968, the President declared them approved as corrected. ~-~ BID OPENING - The Secretary opened and read the following sealed INSTALLATION WATER bid proposals for the installation of a water TRANSMISSION MAIN transmission main in Base Line and LaPraix, Job BASE LINE & LA PRAIX W-685, all of which included addendum No. 1 and W-685 the ten per cent bid bond. A. Moran-Howell, Inc. $10,822.00 B. Royal Pipeline Constr. Co. 9,845.20 C. Amick Construction Co. 8,066.00 D. J. L. Scott Company 26,860.00 E. Michael C. Mize 16,781.20 F. Jos. E. Harich 5,441.00 G. Tri-City Highland Sewer Co. 11,060.00