Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/22/1968 the General Manager was asked to make arrange- ments and notify the directors. ADJOURNMENT There being no further business to come before the meeting, Director Stallwood moved for adjourn- ment, duly seconded, by Director Dis~h and carried unanimously. The meeting adjourned at 10:55 p.m. Board of D~ Approved: . Forrest, PreSldkn~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 22, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton and Stallwood. Directors Absent: Wall, Others Present: General Manager-Secretary Rickert; Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reported Lucille Rest; Dr. Pleasant: Dick Doss; Spencer Sparks and numerous Contractors representatives. MINUTES President Forrest asked for a correction to the wording of his inquiry regarding the pricing of State water to read as follows: "We get togetbsr With the City of Redlands and West San B~Nhardino County Water District on a plan for water pricing as soon as possible and that the matter be referred to the Water Co~unittee and the General Manager subject to consultation with Attorney Denslow Green. Upon determining that there were no further corrections to the minutes of January 8, 1968, the President declared them approved as corrected. ~ BID OPENING - The Secretary opened and read the following sealed INSTALLATION WATER bid proposals for the installation of a water TRANSMISSION MAIN transmission main in Base Line and LaPraix, Job BASE LINE & LA PRAIX W-685, all of which included addendum No. 1 and W-685 the ten per cent bid bond. A. Moran-Howell, Inc. $10,822.00 B. Royal Pipeline Constr. Co. 9,845.20 C. Amick"C6~ction Co. 8,066.00 D. J. L. Scot~ Qompany 26,860.00 E. Michael C%iMize 16,781.20 F. Jos. E. Ear!gh 5,441.00 G. Tri-City..~tghland Sewer Co. 11,060.00 1352 Jan. 22, 1968 H. Wm. J. Zapp $13,946.00 Engineer's Estimate $10,500.00 BID OPENING - The Secretary opened and read the following sealed EXTENSION OF SEWER bid proposals for the extension of the sewer COLLECTION SYSTEM collection system in Base Line and LaPraix and BASE LINE & LA PRAIX Boulder, Job S-681, all of which included the & BOULDER S-681 ten per cent bid bond. A. W. A, Scott $39,793.50 B. Walker ~ Bates - Riverside 28 757 00 C. Royal Pipeline Constr. Co. 34 467 26 D. J. L. Scott Company 39 770 00 E. Michael C. Mize 36.933 00 F. City Construction Company 58 240 00 G. Tri-City Highland Sewer Co. 26 338 50 H. A. S. Peich 37 469 55 I. Cockrum & Snow 23 823.40 Engineer's Estimate $33,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously by those directors present, all bid proposals were submitted to the engineers for review and checking. ENGINEER"S REPORT After thorough review of all the bid proposals on both the sewer and water jobs for the Base Line, LaPraix and Boulder area, they recommended the acceptance of the low bid of Joseph E. Harich of Running Springs in the amount of $5,441.00 for the water job subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, the bid for the installation of water transmission main and appurtenances in Base Line and LaPraix Streets, Job W-685 was awarded to Joseph E. Harich on his bid of $5,441.00. ENGINEER'S REPORT - Engineer Halwes reported that all but one bid was correct and that one, the low bid, with just a few cents differential, still making it the low bid in the amount of $23,823.64, Cockrum & Snow of Riverside and recommended the award of the bid to them subject to the approval of Legal Counsel. The engineers also recommended holding both the sewer and water bids until Tract 7386 is recorded. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously by those directors present, the low bid of Cockrum Y Snow was accepted subject to the approval of Legal Counsel and both bids are to be held until the recording of Tract 7386. REQUEST FOR EXTENSION The General Manager reported that General OF TIME FOR COMPLETION American Transportation Corporation had asked OF SHASTA RESERVOIR for an extension of time for completion of the BY GENERAL AMERICAN Shasta Drive Reservoir, because of unavoidable TRANSPORTATION delay in site preparation, to February 29, 1968. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously by those directors present, the Shasta Reservoir completion date was advanced to February 29, 1968 as requested. Jan. 22, 1968 1353 RESOLUTION NO. 1101 Resolution No. 1101 was presented for accept- ACCEPTING GRANT OF ance of a Grant of right of way easement from RIGHT OF WAY EASEMENT the Foothill Vista Development Company for FROM FOOTHILL VISTA ingress and egress to the Shasta Reservoir DEVELOPMENT - SHASTA site, merely correcting the location of the RESERVOIR SITE easement. All the necessary documents are in order. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, Resolution No. 1101 was adopted. RESOLUTION NO. 1102 Resolution No. 1102 was presented to authorize AUTHORIZING EXECUTION the President and Secretary to execute a OF QUITCLAIM DEED FOR Quitclaim Deed for a portion of easement No. PORTION OF EASEMENT 200.150 recorded in Book 6466, pages 343 and FOOTHILL VISTA 354 in favor of Foothill Vista Development DEVELOPMENT COMPANY Company in connection with the above correc- tion of easement to Foothill Vista Development Company. Since the papers are not yet completed for this transaction, it was recommended by the General Manager that action on this Resolution be held over to the Board meeting of February 13, 1968. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, Resolution No. 1102 shall be tabled until the Board Meeting of February 13, 1968. REPORT ON LIGHTING Director Stallwood reported for the Finance OF DISTRICT YARD Committee that their study caused them to recommend the acceptance of the Ferguson Electric Company bid of $759.00 for the installation of three 400 lumen lighting system for District vehicle yard. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously by those directors present, the General Manager was authorized to award the installation of the three 400 watt Mercury Vapor Lamps to Ferguson Electric Company on their low bid of $758.00 to protect the District Yard from vandalism. REPORT ON EASEMENTS Engineer Halwes, with the General Manager, IN COLE, MAIN AND reported that Gordon Fields has agreed to STRATFORD STREETS supply the needed easement for installing the sewer collection lines in the alignment of future Stratford and Cole Avenue through Tract 7717. They pointed out that a reimbursement agreement should be prepared by the District to allow Fields to connect onto the collection lines for those lots fronting Stratford and Cole Avenues if Fields agrees to reimburse the District for the additional 290 feet of col- lection lines necessary to install as compared with the original installation through back lot lines. Also Fields be allowed the right to have sewer street laterals installed to those lots fronting the easement at his expense. They reported that he indicated he would have the laterals installed at the same time the District installs the collection line. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, the General Manager, with Attorney Farrell, was authorized to draw 1354 Jan. 22, 1968 up a reimbursement agreement setting forth the conditions as discussed. REPORT ON BROWNING Considerable discussion was had regarding the ROAD ANNEXATION extension of District facilities and the route PROGRESS to be used. The General Manager pointed out the change in routing the water main extension from the last annexation discussion of a year or so ago because of the Districts negotiation with Bear Valley Mutual Water Company to pur- chase the Third Street well and 20" trans- mission main which crosses close to the north end of existing Browning Road. He called attention to the concentration of homes, and use of water now would be approximately 1000 feet north of Base Line to the dead end of Browning Road although there are two houses in the present annexation on Base Line ap- proximately 500 feet east of Browning Road. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, if the Annexation of Browning Road, by the majority method, is ac- cepted by the Local Agency Formation Commis- sion, the District will extend a water main in Browning Road from the Bear Valley main west of the north end of Browning Road, to Base Line by the usual main extension agreements. REPORT ON EXPENDITURES Auditor-Treasurer Bishop is ill; therefore reque st FOR ENGINEERING COSTS was made for the matter of engineering expen- OUTSIDE FIRMS FOR ditures report for outside firms for the past PAST 5 YEARS 5 years be held over until the next meeting. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, a copy of the Auditor-Treasurer's report on the above be mailed to each director when completed and the report be postponed to February 13, 1968 Board Meeting. PERSONNEL & FINANCE Director Disch reported for the Personnel and COMMITTEE REPORT ON Finance Committees on their study of salaries JOB RATINGS AND and job ratings. He reported that the committee SALARY ADJUSTMENTS recommended a 5% increase be given to all employees but the following; Alice Dudley, C. W. Bishop, David Garcia and Harold Rickert, effective January 1, 1968 as a cost of living raise. MOTION Director Disch stated he would make the above recommendation as a motion which was duly seconded by Director Stallwood and carried unanimously by those directors present. MOTION Director Disch then reported the committee recommended and he would make as a motion that the following people be raised to the following salaries: Alice Dudley $565 per month C. W. Bishop $1150 per month David Garcia $1150 per month and Harold Rickert $1375 per month effective January 1, 1968. Duly seconded by Director Stallwood and carried unanimously by those directors present. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, the Personnel Jan. 22, 1968 1355 Committee is to continue working on job ratings and to have everything clarified by the first meeting in June, 1968 or sooner. REPORT ON MUTUALS IN The General Manager presented a list of the WHICH DISTRICT HAS Mutuals in which this District has interests INTEREST AND and those staff members who have been appointed REPRESENTATION to serve on their Boards of Directors to rep- resent this District's shares of ownership. President Forrest questioned the advisability of the staff taking time for these duties. It was explained by the General Manager and the other directors that the meetings of the mutuals are not regular but only occasional and most always of evenings. It was also pointed out that the staff, as directors or officers of the mutuals serve as "watch dogs" so to speak, for the District as well as offering guidance and assistance because of this District's greater experience and that Attorney Green recommended such service to be aware at all times of what is going on among the mutuals. Several have already been dis- solved and are now owned entirely by the District and in time it is felt more of them will be dissolved. I.D.A. SPRING Announcement was made of the Irrigation Districts CONVENTION IN SAN Association Spring Convention in San Francisco FRANCISCO MARCH ~ March 19-22, 1968 and this led to a motion by 19-22, 1968 Director Littleton, duly seconded by Director Disch and carried unanimously by those directors present, to authorize any directors who are able, and any two staff members, to attend the Convention on the usual basis. GENERAL WATER DISCUSSION - CORRESPONDENCE FROM A letter from Attorney Green dated January 16, ATTORNEY GREEN ON 1968 was summarized by the General Manager DEL ROSA MUTUAL - regarding the rights of the District and Del CAMPUS CRUSADE FOR Rosa Mutual Water Company to the flows of East CHRIST MATTERS Twin Creek and the effect of the Judgment in Del Rosa Mutual Water Company vs. D. J. Carpenter, et al, in connection with the Campus Crusade for Christ pondi~g sewage discharge or reuse of sewage effluent for any lake established on the premises. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, the letter is to be filed and action taken according to the letter. TOUR DATE SET The General Manager reported that the tour of the District is set for Saturday, January 27th and 10:15 a.m. was set as the hour to meet at District office for the directors interested in attending. CORRESPONDENCE FROM A letter from Attorney Green dated January 16, ATTORNEY GREEN ON 1968 was read, concerning the rewritten Grant BEAR VALLEY GRANT Deed for the transfer of the land and ease- DEED OF THIRD STREET ments from Bear Valley to the District, stating WELL AND APPURTEN- that modifications had been made in the water ANCES clause. No action necessary or taken. NOTICE OF MEETING ON The General Manager announced a meeting of the WATER PRICING POLICY Master Distribution Liaison Advisory Committee FOR STATE WATER on February 13 at 8:30 a.m. at the San Bernardino Valley Municipal Water District which will be attended by a representative of this District. 1356 Jan. 22, 1968 Engineer Rowe, as a member of the Valley Eng- ineers represented in the same group, advised that it behooves this District to use vigilance on the method of pricing water. No action required or taken. GENERAL SEWER DISCUSSION - STATISTICS OF SEWER A report was made by the General Manager, SERVICE TRACT 7871 & Engineer Halwes and Attorney Farrell on the S.B. UNIFIED SCHOOL problems which have developed in the proposed DISTRICT. sewer service for Tract 7871 and Jennings property to the Citrus Junior High School property. A detailed explanation was given by the General Manager. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, this matter is to be referred to Legal Counsel to look into all ramifications of the matter and discuss it with anyone he deems necessary for discussion and bring remarks back to the Board Meeting of February 13, 1968. DISTRICT PARTICIPATION Discussion was had regarding District's par- IN OVERSIZING SEWER ticipation in oversizing sewer line through LINE THROUGH TRACT Tract 7386 with cost estimate in conjunction 7386 with sewer collection line extension in Base Line, LaPraix and Boulder Avenue. Engineer Halwes reported that there would be 1160 feet of extension which would cost approximately $1750.00. He felt this a realistic price but stated that Hansen Sewer Construction Company may make a lower price. Director Disch MOTION moved for the District to participate with the subdivider in oversizing the sewer line at a cost not to exceed $1800.00 subject to the advice of Legal Counsel. Seconded by Director Stallwood and carried unanimously by those directors present. MANAGER'S REPORT - RESOLUTION NO. 1103 Resolution No. 1103 was presented, having been REQUESTING COMPLETION prepared by Attorney Farrell, requesting com- OF STATE WATER PROJECT pletion of "State Water Project" on schedule ON SCHEDULE USING and use of Tidelands Oil Revenue for shortage TIDELANDS OIL of State Water Project funds. REVENUE Upon motion by Director Littleton, duly MOTION seconded by Director Disch and carried unani- mously, Resolution No. 1103 was adopted. RESOLUTION NO. 1104 - Resolution No. 1104, prepared by Attorney Farrell, COMMENDATION OF JOHN in commendation of Director John Littleton, LITTLETON was read and after signing by the other di- rectors, will be presented to him. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously by those directors present, Resolution No. 1104 was adopted. RESOLUTION IN SUPPORT OF LEGISLATION TO The General Manager read a letter from the SOLVE FUNDING OF STATE California Water Resources Association which WATER PROJECT accompanied a Resolution adopted by them in support of legislation to solve short-term funding deficiency, State Water Project. This was accompanied by descriptive reading matter and copies of this will be sent to directors. No action necessary or taken. Jan. 22, 1968 1357 AUTHORIZATION The General Manager asked for authorization REQUESTED TO INSTALL to install services in Piedmont Drive for later SERVICES IN PIEDMONT payment by the subdivider, Stubblefield Con- DRIVE BETWEEN TRACTS struction Company. They would pay for main 7229 AND 7231 extension at this time and improve the street. There are approximately 12 lots and the ser- vices would be about $70.00 each. This matter is to be carried over to the Board Meeting of February 13, 1968 and inquiry made regarding the sewer for that locality. APPROVAL OF WARRANTS The following warrants were submitted for approval by the Directors: Water Division #2485 - 2586 (General) $89,463.42 #1384 - 1449 (Payroll) 14,502.56 $103,965.98 Sewer Division #215 - #235 147,833.79 Bond Fund #296 - 298 67,706.57 MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried by a majority of those directors present. Director Disch abstained from voting because he had not had the opportunity to examine the warrants. BIDS ON FENCING FOR Bids had been requested to provide chain link MOUNTAIN SHADOWS fencing for the reservoir or portion of the RESERVOIR, PLANT 99 Plant occupied by the tank. Albrite Fence Company bid $1,522.00 Harris Fence Company bid 1,710.00 Pioneer Chain Link Fence Co,id 1,355.00 MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously by those directors present, the Pioneer Chain Link Fence Company was awarded the contract on their low bid of $1,355.00. This item was provided for in the last bond issue. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:20 p.m. Board of Directors Approved: W. Forrest, President EAST SAN BERNARDINO COUNTY WATER DISTRICT SPECIAL MEETING JANUARY 26, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert.