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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/25/1968 Mar. ll, 1968 directors should take active part in this association. MOTION After discussion of the matter, Director Littleton moved that Director Stallwood serve as director for the association and Engineer Garcia serve as alternate. The motion was seconded by Director Disch and carried. AUTHORIZATION FOR Authorization was asked for C. W. Bishop to C. W. BISHOP TO attend the Highland Well Company Annual Meet- ATTEND ANNUAL MEETING ing on March 16th, 1968 and vote on behalf OF HIGHLAND WELL of the District for the election of officers COMPANY AND VOTE ON for the coming year. BEHALF OF THE DISTRICT Upon motion by Director Littleton, duly MOTION seconded by Director Wall and carried unani- mously, C. W. Bishop was authorized to attend the Annual meeting of the Highland Well Company and vote on behalf of the District. DEATH NOTICE OF MR. Attorney Farrell called attention to the fact ELLIS OF HIGHLAND that Mr. Ellis, against whom abatement pro~ ceedings are still incomplete, was killed last week end in Highland. His advice was just to hold off on any further action to see what takes place in the settlement of the estate if any. ADJOURNMENT There being no further business to come before the meeting, motion for adjournment was made by Director Wall, duly seconded by Director Stallwood and carried unanimously at 9:52 p.m. - Approved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 25, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. and time was called for receipt of any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Engineer Garcia; ...... .:~ Regording Secretary Dudley; .. Assis~ht Office Manager Lyons; ~torney Farrell; Consulting ~ ~ngineers Rowe and Halwes; Mr. 'and Mrs. Doss; Reporter Lucille Mar. 25, 1968 1373 Rest; Numerous Contractor's rep- resentatives. MINUTES There being no additions or corrections to the minutes of the regular meeting of March 11, MOTION 1968, motion was made by Director Disch, duly seconded by Director Wall and carried unani- mously to approve the minutes as submitted. BID OPENING - The Secretary opened and read the sealed bids INSTALLATION WATER for the installation of water transmission TRANSMISSION MAINS & mains and appurtenances within Hemlock Drive, APPURTENANCES WITHIN Shasta Drive and the Shasta Reservoir site, HEMLOCK AND SHASTA Job W-646 B.I. All bids were accompanied by the required ten per cent bid bond. 1. Royal Pipeline Constr. Co. $13,425.10 2. J. L. Scott Company 18,774.00 Engineer's Estimate $16,000.00 BID OPENING - The Secretary opened and read the sealed bids SEWER INSTALLATION for the installation of sewer collection lines PALM AVENUE FROM in Palm Avenue from Pumalo Street, Tract 7752 PUMALO STKEET NORTH to Tract 7459 north from Highland Avenue. TO TRACT 7459 Job S-695. All bids were accompanied by the required ten per cent bid bond. 1. Montclair Sewer Constr. Co. $10 294 50 2. J. L. Scott Company 9 829 00 3. Edmund J. Vadnais 6 215 00 4. Tri-City Highland Sewer Co. 5 968 00 5. Michael C. Mize 9 243 25 6. A. S. Peich 5 640 00 7. Hays Construction Company 10 607 00 8. City Construction Company 6 476 90 9. William J. Zapp 8 088 00 Engineer's Estimate $11,500.00 BID OPENING - The Secretary opened and read the sealed bids SEWER COLLECTION LINE for the installation of a sewer collection IN ALIGNMENT OF line in the alignment of Mirada Street from MIRADA FROM VICTORIA Victoria Avenue east to Citrus Junior High EAST TO CITRUS JR.HI School property. Job S-693. All bids were accompanied by the required ten per cent bid bonds. 1. Montclair Sewer Construction Co.$10,905.80 2. J. L. Scott Company 11,518.00 3. Edmund J. Vadnais 12,115.60 4. Tri-City Highland Sewer Co. 14,267.00 5. Michael C. Mize 8,995.48 6. A. S. Peich 12,619.20 7. City Construction Company 14,142.00 Engineer's Estimate $12,800.00 LATE BID PROPOSALS Two bids were brought in after the time was declared closed to receive further bids. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the two bids of the deLeon Construction Company on the sewer jobs arrived too late and were therefore rejected and unopened. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, all bids were turned over to the engineers for checking and recommendations. ENGINEER'S REPORT ON The engineers found both the bids on the water WATER TRANSMISSION transmission main in Hemlock Drive to Shasta JOB W-646 B.I. Reservoir to be correct and recommended the acceptance of the low bid of Royal Pipeline ~374 Mar. 25, 1968 Construction Company and holding the Scott bid until after the signing of the Contract. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the bid was awarded to Royal Pipeline Construction Company on their bid of $13,425.10. The J. L. Scott Company bid is to be held until after the signing of the Contract. ENGINEER'S REPORT ON The Engineers reported all bids in this job SEWER INSTALLATION IN correct except City Construction Company PALM AVENUE JOB S-695 whose bid of $8,276.90 should have been $6,476.90. However, they recommended the acceptance of the low bid of A. S. Peich in the amount of $5,640.00 and holding the next two low bids of Tri-City Highland Sewer Company and Edmund J. Vadnais until the sign- ing of the Contract. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the contract was awarded to A. S. Peich on his bid of $5,640.00 and the next two low bids are to be held until the signing of the contract, subject to the approval of Legal Counsel. ENGINEER'S REPORT ON The Engineer's reported that all the bids in SEWER COLLECTION LINE this group were found correct, with Michael IN ALIGNMENT OF C. Mize the low bidder at $8,995.48. However, MIRADA JOB S-693 they recommended that the awarding of this bid be delayed until the easements are received and the reimbursement agreement prepared. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the award of this contract is to be postponed until the meeting of April 8, 1968 to allow time for the easements to be received and the Reimbursement Agreement to be prepared. DEL ROSA LITTLE LEAGUE The President noted Mr. Latner, Mr. Zimmerman REQUEST FOR SEWER and Mr. Miller were present to determine what AND WATER SERVICE can be done to get water and sewer service for their Snack Shack on the Del Rosa Elementary School grounds. After long discussion of the MOTION knotty problems confronting them, a motion was made by Director Littleton that we en- deavor to work out their problem first by annexation to the District and second, that we make a temporary water connection to the main line after receipt of $100.00 service deposit and $5.00 installation charge, deposit to be refundable after this years operation. They will then be required to pay for a water ser- vice installation depending upon the size of the service and, further, pay a front foot charge of $2.25 per front foot on a 60 foot frontage for next years operation after the annexation is complete and allow them to have a qualified ~ plumber make a sewer connection and pay $107.00 for the sewer connection fee, permit and saddle inspection charge, all installations to be made according to District's specifications. The motion was seconded by Director Disch and carried unanimously. AUDITOR-TREASURER'S The Auditor-Treasurer's financial statement for REPORT the month of February, 1968 along with his comments had been mailed to each director and there were no questions. Mar. 25, 1968 1375 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the Financial Statement was approved. DISBURSEMENT The following warrants were submitted to the AUTHORIZATION directors for approval: Water Division ~2726 - #2829 (General) $82,109.95 #1517 - #1584 (Payroll) 14,711.17 $96,821.12 Sewer Division #252 ; 259 39,978.50 Bond Fund #301 - 303 46,019.75 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the warrants were approved as submitted. REPORTS MANAGER'S REPORT - The General Manager reported a letter from Assemblyman Qukmby regarding AB 15 and SB 11 indicating his support in response to our resolution No. 1103. DEL ROSA MUTUAL WATER The General Manager reported on the Annual COMPANY ANNUAL Meeting of the Del Rosa Mutual Water Company, MEETING stating that the same officers and directors were re-elected, namely - Harold Rickert, President Marjorie Hambly, Sec'y-Treas. Directors Ernie Maloy C. W. Bishop John Littleton WEST TWIN CREEK He also reported on the annual meeting of the WATER COMPANY ANNUAL West Twin Creek Water Company election of MEETING officers for the coming year as follows: Harold Rickert, President C. W. Bishop, Sec'y-Treas. Directors Dr. L. Luly J. Putnam Henck Jack Schultz. MATTER OF THE A letter was received from the Del Rosa ZANJERO Mutual Water Company asking if the District would allow its staff to take over the duties of the Zanjero for a flat fee of $500.00 per year and listing the duties performed by him at present. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the General Manager's recommendation was approved for the District's staff to take over the duties of Zanjero for the Del Rosa Mutual Water Company and make minor repairs to the pipelines. Major repairs would be billed as they have been in the past. I.D.A. CONVENTION Both Director Wall and the General Manager SAN FRANCISCO reported on the very good convention they at- tended last week in San Francisco. OROVILLE DAM The General Manager announced the Dedication DEDICATION Ceremonies to be held at Oroville Dam May 3 to 5, 1968 by train and quoting prices and stating reservations should be in right away. MOTION After discussion, motion was made by Director Littleton, duly seconded by Director Stallwood and carried unanimously that any members of the Board and up to 2 staff members be authorized to take this trip. 1376 Mar. 25, 1968 AUTHORIZATION ASKED Authorization was asked to call for and open TO CALL FOR AND OPEN bids for the installation of water mains and BIDS FOR WATER MAINS appurtenances for Tract 7871 on April 22, 1968 & APPURTENANCES IN at District office, 7337 Del Rosa Avenue at TRACT 7871 7:30 p.m. This is the Victoria Avenue and Mirada Wayne Arnold subdivision. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, authorization was given for bid opening April 22, 1968 7:30 p.m. for the Victoria and Mirada water main installation for Tract '~ 7871. AUTHORIZATION ASKED TO The General Manager asked for authorization CALL FOR AND OPEN BIDS to call for and open bids for the relocation FOR WATER DISTRIBUTION of water distribution main and appurtenant MAIN & APPURTENANCES facilities in Tract 7695 and installation of IN TRACT 7695 12 inch water transmission main through Tract 7695, Hemlock Drive, at District office on April 8, 1968 at 7:30 p.m. This is the San Gorgonio Land Company area, Wm. E. Leonard developer. The cost of relocating the dis- tribution line and a portion of transmission line is to be paid by the District but cost to be deducted from the credit of the purchase price of the North San Bernardino Water Company as per agreement of purchase. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the General Manager's recommendation for the above described bid opening on April 8, 1968 at 7:30 p.m. at District office was approved. RESOLUTION NO. 1116 - Resolution No. 1116 was presented to authorize AUTHORIZING PRESIDENT the President and Secretary to execute a ~ipe AND SECRETARY TO Line License from the Atchison, Topeka and EXECUTE PIPE LINE Santa Fe Railway Company to cross under their LICENSE FROM THE Redlands District main track in Boulder Avenue A T & S F RAILWAY Crossing near Highland, California. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1116 was adopted. RESOLUTION NO. 1117 - Resolution No. 1117 was presented for accept- ACCEPTING GRANT DEED ance of a Grant Deed from Bear Valley Mutual FROM BEAR VALLEY Water Company in connection with the purchase MUTUAL WATER'COMPANY of their Third Street Well. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1117 was adopted subject to receipt of the easement over the 10 acres to the well site. ANNOUNCEMENTS - ANNUAL MEETING OF Announcement was made of the Annual Meeting of NORTH FORK WATER North Fork Water Company with authorization COMPANY requested for General Manager Rickert to at- ~ tend to vote District's interests at 10:00 a.m. on March 29, 1968. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, General Manager Rickert was authorized to at- tend the North Fork Water Company meeting to vote District's interests. Mar. 25, 1968 1377 A.W.W.A. CALIFORNIA The American Water Works Association California SECTION SPRING Section Spring Conference will be held April CONFERENCE MONTEREY 18 and 19, 1968 at the Mark Thomas Inn, APRIL 18 & 19 Monterey, California. All reservations must be in by April 1st. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, any directors or staff members who can attend were authorized to do so. FINANCE COMMITTEE The President noted time is approaching for MEETING FOR BUDGET preparation of the budget for the coming year and suggested that the Finance Committee meet with the Auditor-Treasurer and General Manager to help with this and the General Manager was asked to set up the time for the meeting. SOUTHERN CALIFORNIA Consulting Engineer Rowe stated he had met WATER COMPANY with the Southern California Water Company and now has practically all the information except the services and meters. A meeting of the Water Committee with Attorney Farrell was requested regarding District paralleling Southern California Water Company lines in the Highland branch. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the Manager was authorized to direct a letter to Attorney Farrell asking him the latest legis- lation and court rulings regarding parallel- ing lines or duplicating existing lines. A report of the matter was requested for the meeting of May 13, 1968. A.W.W.A. CLEVELAND Directors were asked if there are any others CONVENTION planning to go to the AWWA Convention in Cleveland. Mr. Stallwood stated he and Mrs. Stallwood are planning to attend and Director Disch stated he is trying to make arrangements to go. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 11:07 p.m. Harold G. Ric~e~t, Secretary Board of Directors Approved: 'N~rman W. Forrest,