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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/08/19681378 Apr. 8, 1968 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 8, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement was made that time for receiving bids was closed. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. '' ROLL CALL Directors Present: Disch, Forrest, Stallwood and Wall. Directors Absent: Littleton(arrived at 7:40) Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Record- ing Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Mr. Spencer Sparks; Reporter Lucille Rest; Mr. George Goffa and numerous Contractor's representatives. MINUTES There being no additions or corrections to the minutes of the Regular Board Meeting of March MOTION 25th, 1968, motion was made by Director Wall, duly seconded by Director Disch and carried unanimously by those directors present, to approve the minutes as submitted. BID OPENING - WATER The Secretary opened and read the following ~ MAINS & APPURTENANCES sealed bids for the installation of water mains a IN TRACT 7695 HEMLOCK and appurtenances in Tract 7695, Hemlock and & ASPEN DRIVES W-673 Aspen Drives, Job W-673, all of which were accompanied by the required ten per cent bid bond. 1. J. L. Scott Company $15,290.00 2. Regal Construction Company 4,991.50 3. Amick Construction Company 5,841.00 4. Royal Pipeline Construction Co. 9,586.10 5. H. M. Robertson, Pipeline Constructors 9,995.10 6. Tom Harich Engineering Constr. 14,687.50 7. Sare's Pipeline Construction 3,960.50 8. Tri-City Highland Sewer Co. 5,346.50 9. Pioneer Pipeline, Inc. 11,810.00 Engineer's Estimate $6,500.00 DIRECTOR LITTLETON Director Littleton arrived at the meeting ARRIVED 7:40 p.m. during the bid openings, at 7:40 p.m. MOTION ~ Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, all bid proposals were turned over to the engineers for checking and later recommendations. ~ ENGINEER'S REPORT ON After careful review and checking of all bid ABOVE BID PROPOSALS proposals on the water mains and appurtenances AND RECOMMENDATION in Tract 7695, the District's Engineer found all bids to be correct and recommended the acceptance of the low bid of Sare's Pipeline Construction Company in the amount of $3,960.50 subject to the approval of Legal Counsel. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, the Engineer's recommendation was Apr. 8, 1968 1379 accepted and the contract awarded to Sare's Pipeline Construction Company. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the bid of William J. Zapp which was brought in after the time was closed for accepting bids, was rejected unopened. CORRESPONDENCE - NANCY SMITH OF COUNTY Copies of a letter from Supervisor Nancy Smith BOARD OF SUPERVISORS dated March 29, 1968 had been mailed to all directors previous to the meeting. For infor- mation only. There were no comments and no action. KENNETH D. HUNTER Copies of a letter from Kenneth D. Hunter were also mailed to the directors for their informa- tion. The General Manager reported that it had been determined that the Hunter property is not located in the Flood Control area of City Creek as originally thought, therefore it should be dismissed from the Eminent Domain case No. 136447. A letter had also been re- ceived from Attorney Denslow Green, accompanied by the proper legal documents to take care of the dismissal and recording of the Amended Lis Pendens. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, authorization was granted for the President and Secretary to execute the necessary documents together with those to be signed by Kenneth D. and Pauline M. Hunter, subject to approval by Legal Counsel. SOUTHERN CALIFORNIA A copy of the letter from the Southern California WATER UTILITIES Water Utilities Association had been sent out ASSOCIATION, INC. to directors previously regarding the District's MEMBERSHIP sustaining membership in the amount of $154.64. This organization operates the Foundation for Cross Connection Control Research Laboratory at the University of Southern California and as reported by the General Manager, is becoming more important to water users and should be supported. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the sustaining membership in the Southern California Water Utilities Association at $154.64 was approved. REPORTS - MANAGER'S P~EPORT - RESOLUTION NO. 1121 - Resolution No. 1121 was presented to authorize AUTHORIZING RELEASE the release of a lien against the property of OF LIEN - DELINQUENT Gene L. and Jane F. Hardison for delinquent SEWER CHARGES sewer charges as thi~ account has now been HARDISON cleared, paid in full. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, Resolution No. 1121 was adopted. RESOLUTION NO. 1122 - Resolution No. 1122 was presented for a change APPLICATION FOR CHANGE of organization or annexation of territory, OF ORGANIZATION TO Annexation No. 1968-7, McOmie, to be sent to LAFC, ANNEXATION NO. the Local Agency Formation Commission. The 1968-7 General Manager reported sufficient water shares have been turned over to the District and the agreement signed for agricultural water for use in irrigating citrus and avocado trees. 1380 Apr. 8, 1968 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1122 was adopted. AUTHORIZATION ASKED The General Manager asked for authorization to TO CALL FOR AND OPEN call for and open bids for sewer collection BIDS FOR SEWER line extension in the Old Highland area of Main, COLLECTION LINE IN Cole and Clifton Streets at District Office MAIN, COLE, CLIFTON May 13, 1968 at 7:30 p.m. He stated the STREETS easements are in our possession and the Reimbursement Agreement has been fully executed by all parties. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, authorization was given to call for and open bids for the sewer collection line in the Old Highland area on May 13, 1968 at District office at 7:30 p.m. AUTHORIZATION ASKED Authorization was requested to jointly equip TO EQUIP DEL ROSA WELL Del Rosa Well No. 4 with Del Rosa Mutual Water NO. 4 IN CONJUNCTION Company financial help of $10,000 plus WITH DEL ROSA MUTUAL District's $15,000 estimated share, total cost of the entire plant less the pump house is to be $25,000.00. Much discussion was had relative to the comparison of electrical operation to gas operation, the cost and noise factors involved for the location. Detailed explanation and comparisons of costs,efficiency etc. were involved. Complete details were ex- plained by the General Manager and Joseph Rowe, Consulting Engineer. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by the following roll call vote, authorization was given for the equipment to be installed as presented and a pump house to be designed and built upon completion of the pumping plant installation. AYES, Directors: Stallwood, Littleton and Wall NOES, Directors: Disch and Forrest ABSENT, Directors: None. AUTHORIZATION ASKED The General Manager asked for authorization FOR SETTING OF CORNER to have the corners set for the 1820 foot MARKINGS FOR PLANT elevation reservoir, Plant 57 - North San 57 AND PLANT 39 Bernardino area and also at Plant 39 where the Wilsey property was acquired sometime ago, so the fence can be moved to include it with the rest of the land at Plant 39. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, authorization was given for the corner setting on the two plants listed above. PERSONNEL The General Manager merely notified the Board NOTIFICATION of the rehiring of Leon Quesada as summertime assistant gardener on a temporary basis. He also reported Joy Walker, Junior Clerk did not return to work from illness and will not be replaced. SEWER DISCONNECT LIST The Auditor-Treasurer was called upon to report on the list of sewer accounts which are delin- quent 10, 7, 6 and 4 months on their sewer bills. He stated all had been sent a Final Notice, then a form letter, then endeavor was made to personally contact each, to no avail. He asked if he might be authorized to Apr. 8, 1968 138I send a registered letter with return receipt requested. Some of the places are occupied and some are not. It was suggested that pressure might be brought to bear on them by contacting the 1st trust deed holder. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the Auditor-Treasurer was instructed in all these cases to contact the first trust deed holder then report back to the Board no later than May 13, 1968. CITY OF SAN BERNARDINO Attention was called to two annexations by the ANNEXATIONS INTO City of San Bernardino into partially populated DISTRICT TERRITORY areas of the District. This was for information only so all would know what is going on. SOUTHERN CALIFORNIA Engineer Rowe was called upon to report on his WATER COMPANY ROWE inventory of the Southern California Water INVENTORY REPORT Company physical facilities and make his recommendations. The Directors seemed to feel that the inventory should be put in writing and costs in connec- tion with it should be made a part of the written report. Mr. Rowe explained that as he sees it the expense of a dollar value appraisal may be unnecessary at this time. He recommended a Financial adviser should first be brought in for a conference to determine what the District can afford to do with respect to a bond issue for the area to be served, not the present District. Then determination should be made of the cost for the District to hook up to Sou- thern California's system and what of their facilities are useable for the District. He stated they have 3,077 service connections with 2,879 active meters as of December 31, 1967. A title search could furnish informa- tion on the appraisal value of the land and buildings belonging to the company. MOTION After much discussion, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously that Engineer Rowe was authorized to write up a report on the inven- tory through December 31, 1967 and present it to the Board at its meeting of April 22, 1968 MOTION After further discussion, motion was made by Director Littleton, duly seconded by Director Wall and carried unanimously, for the General Manager to contact Stone & Youngberg and arrange a date when they could meet with the Board and Staff to discuss this matter as recommended by Engineer Rowe with a point by point method of procedure. MR. GOFFA PRESENT Mr. George Goffa of 7007 Glasgow was present to again protest the District's decision regarding the $25.00 plumber bill for relieving the stoppage of his sewer. He again emphasized the facts he gave before and the directors listened and asked Engineer Garcia for his opinion. He stated "I am sorry, but my original decision must stand on the facts developed." Mr. Goffa stated then he would have to go to someone else for help to solve the problem as he could not afford the payment of the bill. No action taken. UNFINISHED BUSINESS- 1382 Apr. 8, 1968 CHANGE ORDER NO. 1 Change Order No. 1 in connection with the Tri- TRI-CITY HIGHLAND City Highland Sewer Company's contract for work SEWER CONTRACT not included in the specifications but described TRACT 7231 in the change order, deepening the pipe cover so future main extension may be installed under the newly constructed concrete drainage ditch at a cost of $100.00. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Change Order No. 1 was approved. RESOLUTION NO. 1118 Resolution No. 1118 was presented for accept- ACCEPTING DEDICATION ance of a Dedication of Sewers in Tract 7231 OF SEWERS IN TRACT by Stubblefield's Del Rosa Enterprises for 7231 maintenance and operation by the District and for public use. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1118 was adopted. RESOLUTION NO. 1119 Resolution No. 1119 was presented for accept- ACCEPTING DEDICATION ance of a Dedication of Sewers in Tract 7861 OF SEWERS IN TRACT from Wm. C. Buster for maintenance and operation 7861 by the District and for public use. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1119 was adopted. RESOLUTION NO. 1120- Resolution No. 1120 was presented to authorize AUTHORIZING EXECUTION the President and Secretary to execute an OF AGRICULTURAL WATTER Agreement with William A. McOmie and Frances AGREEMENT, MC OMIE L. McOmie for Agricultural water for irri- gation purposes on their land. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unani- mously, Resolution No. 1120 was adopted. FURTHER DISCUSSION Further discussion was called for in relation MIZE CONTRACT SEWER to the installation of sewer collection lines INSTALLATION FOR LINE to the area for the Ci~rus Junior High School TO CITRUS JUNIOR in the alignment of Mirada east. The easements HIGH SCHOOL are on hand and the Agreement for refund has been prepared by Attorney Farrell. The bid opening for this project was held at last Board meeting but the awarding of the contract was held up for the easements~and Agreement. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the contract for the above installation was awarded to Michael C. Mize on his low bid subject to receipt of the easements and approval of Legal Counsel. DISCUSSION - It was brought out that at the last meeting APPOINTMENT OF of the Association of San Bernardino County ENGINEER ALTERNATE Water Districts, the former director and FOR ASSOCIATION OF alternate, Mr. Wall and Manager Rickert were S.B. COUNTY WATER accompanied by Director Stallwood and Engineer DISTRICTS Garcia who were newly appointed as director and alternate. The feeling of the group was that the managers should really be the alternates as they would bring the topics for discussion to the group and the directors would have the vote - one to a District. The meetings are held the first Monday of each month in different locations. Engineer Garcia felt that he should resign and Apr. 8, 1968 1383 did so, making it possible for another alternate to be appointed. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Engineer Garcia's resignation was accepted and Manager Rickert was appointed to serve as alternate, specifying that if Engineer Garcia could find time to attend, he would be welcome as a guest. AUTHORIZATION ASKED Authorization was asked to oversize and pay for TO OVERSIZE AND PAY oversizing sewer collection line through Tract FOR SEWER COLLECTION 7386 Stratford Street between LaPraix and LINE THROUGH TRACT Boulder Avenue in Co-ordination with the sub- 7386, STRATFORD.~ divider's installation and the District's STREET installation of the sewer line in LaPraix and in Boulder Avenue. This is the Neal T. Baker Enterprises tract and the cost for over- sizing from 8 inch to 10 inch for 1159 feet would be $1,998.31, according to Michael C. Mize estimate that has been approved by the District's Engineers. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the oversizing of the sewer collection line from 8 to 10 inches at District request, in Tract 7386, was authorized and payment of $1,998.31 is to be made to Neal T. Baker Enterprises. AUTHORIZATION ASKED Authorization was asked to call for and open TO CALL FOR AND OPEN bids for installing water mains in Tract 7861, BIDS FOR WATER MAIN Wm. C. Buster Tract on Lynwood east of Arden INSTALLATION TRACT at District office April 22, 1968 at 7:30 p.m. 7861 - BUSTER Upon motion by Director Disch, duly seconded MOTION by Director Wall and carried unanimously, authorization was given to call for and open bids at District Office, April 22, 1968 at 7:30 p.m. for water installation in the Wm. C. Buster Tract, No. 7861. ANNOUNCEMENTS - AWWA SPRING CONFERENCE A second announcement was made of the American APRIL 18 - 19 MONTEREY Water Works Association, California Section Spring Conference on April 18th and 19th at Monterey, Calif. General Manager Rickert plans to attend and reservations should be in now if any one else is planning to attend. OROVILLE DAM Announcement was also made of the coming train DEDICATION TRIP trip to the Oroville Dam Dedication ceremonies. Director Disch and Manager Rickert have reservations in for this trip, May 3rd, 4th and 5th. DIRECTORS GROUP Another announcement was made of the meeting MEETING ON WATER of directors from West San Bernardino County PRICING, ETC. Water District, Redlands, Rialto, Colton, Muscoy Mutual Water Company and this District at the Holiday Inn April 25, 1968 at 7:00 p.m. This started as just meetings of directors of West and East San Bernardino County Water Districts but is expanding. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, any directors who can were authorized to attend with dinner expenses to be paid by the District. Apr. 15, 1968 ADJOURNMENT There being no further business to come before the meeting, motion for adjournment was made by Director Stallwood at 10:20 p.m., duly seconded by Director Wall and carried unani- mously. Approved: n W'.- Forrest, Pfesiden% EAST SAN BERNARDINO COUNTY WATER DISTRICT SPECIAL MEETING APRIL 15, 1968 CALL TO ORDER President Forrest called the Special Meeting to order at 7:30 p.m. to discuss the follow- ing items: Water Pricing Finances Insurance Coverage Personnel Ordinances ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Ricker t; Auditor-Treasurer Bishop; Engineer Garcia and Recording Secretary Dudley. SALARY STEP RAISE The General Manager stated the staff approved LESLIE LACY a step raise for Mechanic Leslie Lacy from 30B @ $3.13 per hour to 30C @ $3.30 per hour effective April 1, 1968 and Director Disch reported the matter had been reviewed by the Personnel Committee and recommended approval. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the recommendation of the General Manager as well as the Personnel Committee for the step raise for Leslie Lacy was approved. RESOLUTION NO. 1123 Resolution No. 1123 was presented for accept- ACCEPTING CONVEYANCE ance of a Conveyance of Pipeline easement in OF PIPELINE EASEMENT Tract 7871, the Wayne Arnold tract. IN TRACT 7871 Upon motion by Director Wall, duly seconded MOTION by Director Disch and carried unanimously, Resolution No. 1123 was adopted. BEAR VALLEY MUTUAL The General Manager announced that the escrow ESCROW READY on the Bear Valley Mutual Water Company's Third Street Well is now ready at the Title Company for the President and Secretary to sign. WATER PRICING Information was given as to previous meetings and discussions on the subject of pricing policies for State Water project water when