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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/22/19681386 Apr. MOTION discussion, motion was made by Director Disoh that Joe Rowe be authorized to attend the second meeting of the month and bid openings be scheduled for that meeting. Motion lost for lack of a second. Considerable discussion ensued and it was the feeling of the majority of the Board members that the saving of a few dollars by having Joe Rowe attend only one Board Meeting per month instead of the two meetings as he has been doing, would not be justified since he does Consult with the Board on many occasions during the course of Board meetings. ORDINANCES It was brought out that Ordinance No. 14 seems to be obsolete in some respects and that it might be a good idea to work it over. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, the Chairman was requested to appoint a committee to study Ordinance 14 and work with management and Legal Counsel and any others necessary and report back at the August 12th meeting. BROCHURE The matter of a Brochure for the District was brought up again. Some material has been accumulated ready but much work is still needed. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the Brochure Committee was to be spurred into action. ADJOURNMENT The business for which the meeting was called having been accomplished, adjournment was de- clared at 10:25 p.m. Harold G. ~ckert, Secretary Board of Directors Approved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 22, 1968 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and declared the time closed for receiving_~%.ds. PLEDGE OF ALLEGIANCE All those present joined in repeating the Pledge of Allegiance to the Flag of the United State~ of America. ROLL CALL Direc~grS Disch, Forrest, Stallwood '-5 ~ ., and Wall Directors ~s~Dt: Littleton, who arrived at ?t /::% 7:37 p.m. Others PreSent: General Manager-Secretary Rickert; Engineer Garcia; April 22, 1968 1387 Recording Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Free Press reporter Burt Hendrickson; Spencer Sparks, Mr. Goffa, Dr. Pleasant; Michael Miller, Tri-City Highland Sewer Company; John H. Mathison and Jan O. Harvey of Peyton Taylor Insurance; Dana H. Weaver of Morgan & Franz, Insurance. MINUTES There being no additions or corrections to the minutes of the Regular meeting of April 8, 1968 and the Special Meeting of April 15, 1968, motion MOTION was made by Director Wall, duly seconded by Director Disch and carried unanimously to approve the minutes of both meetings as submitted. BID OPENING - WATER The Secretary opened and read the sealed bids for MAINS & APPURTENANCES the installation of water mains and appurtenances IN TRACT 7861 in Tract 7861, Job W-679. All bid proposals con- tained the required ten per cent bid bonds. 1. Amick Construction Company $3,184.70 2. Moran-Howell, Inc. 2,621.45 3. Royal Pipeline Construction Co. 4,385.86 4. Regal Construction Company 2,878.20 5. Michael C. Mize 3,007.75 6. Tri-City Highland Sewer Co. 2,556.90 Engineer's Estimate $3,100.00 BID OPENING - WATER The Secretary opened and read the sealed bids MAINS & APPURTENANCES for the installation of water mains and appur- IN TRACT 7871 tenances in Tract 7871, Job W-668 as follows, with all bid proposals accompanied by the required ten per cent bid bonds: 1. Amick Construction Company $5,436.00 2. Moran-Howell, Inc. 4,018.00 3. Regal Construction Company 4,068.00 4. Royal Pipeline Construction Co. 6,206.00 .~. ~ . ' 5. Tri-City Highland Sewer Co. 3,481.00 Engineer's Estimate $4,400.00 DIRECTOR LITTLETON ARRIVED Director Littleton arrived at 7:37 p.m. during the opening of the bids on Tract 7871. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, the bids were all turned over to the engineers for checking and recommendations. ENGINEER'S REPORT When the engineers returned to the meeting they reported all bid proposals were in order and recommended the acceptance of the low bids which were, in both instances, submitted by Tri- City ttighland Sewer Company, subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the contract was awarded to Tri-City Highland Sewer Company for the installation of water mains and appurtenances in Tract 7861 on their low bid of $2,556.90 subject to the approval of Legal Counsel. The next two low bids are to be held for the signing of the contract. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the contract for the installation of water mains and 1388 Apr. 22, 1968 appurtenances within Tract 7871 was awarded to Tri-City Highland Sewer Company on their low bid of $3,481.00 subject to the approval of Legal Counsel and the next two low bids are to be held until the signing of the contract. BID OPENING - The following bids for insurance coverage for INSURANCE BIDS this District to cover the following classifi- cations: 1. Blanket Employees' Performance Bond 2. Comprehensive Liability 3. Office Equipment and Small Tools 4. Floater Equipment 5. Comprehensive Glass 6. Fire & lightning, Extended Coverage, Vandalism and Malicious Mischief were received sealed according to Board instruc- tions and opened at this time by the Secretary who gave the following figures for comparison: Morgan & Franz Federal Insurance Company Annual 3 Yr. prepaid $6,575 $12,631 excluding Auto Morgan & Franz - Hartford Accident & Indemnity $6,308 Warren Freeman Company - Aetna $7,449 $15,077 $100 deductible 7,989 16,621 No deductible Peyton Taylor Agency - American States Insurance $6,138 $15,054 MOTION Following discussion of the insurance bids, motion was made by Director Stallwood, duly seconded by Director Wall and carried unani- mously, that the staff review the information and figures contained in each bid, preparing a form of comparative figures and values to pre- sent to a committee to be appointed by the Chairman to evaluate with presentation to the Board at the meeting of May 27, 1968. COMMITTEE APPOINTED The Chairman appointed a committee of Director Stallwood, Mr. Lyons and Mr. Bishop and himself to review the insurance presentation of the Staff. AUDITOR-TREASURER'S REPORT - The Financial Report or Revenue and Expense state- FINANCIAL STATEMENT ment for the month of March, 1968, covering water and sewer divisions and the bond fund, having been mailed to the directors ahead of time with Mr. Bishop's summary and explanation, needed no further discussion. APPROVAL OF WARRANTS The following warrants were provided for perusal of the directors, being as follows: Water Fund #2830 - 2966 (General) $105,902.98 1585 - 1653 (Payroll) 14,506.96 $120,409.94 Sewer Fund #260 - 271 $39,505.66 Bond Fund #304 $13,909.44 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the above warrants were approved as submitted. CORRESPONSENCE - Dennison copies of a letter from Mr. J. R. Shone, J. R. SHONE, CITY OF Director of Public Works of the City of Redlands, REDLANDS dated April 16, 1968, had been mailed to all directors regarding the dedication ceremony of the new Henry Tate Water Treatment Plant to Apr. 22, 1968 1389 treat water from Mill Creek. The dedication was to take place April 22, 1968 at 10:00 a.m. to 2:00 p.m. The General Manager and Engineer Garcia attended part of the program. This was for information only. GEORGE GOFFA PRESENT Mr. George Goffa again appeared at the meeting feeling he had something else to offer in his behalf in connection with his sewer stoppage problem and bill. He merely referred to a Sovereign Immunity Law and also reinterated his same statements, all of which he was told could not offset the facts in the District's possess- ion and that the District's position was unchanged. DR. PLEASANT PRESENT The Chairman noted Dr. Pleasant present and asked for any statement he might have to make. He wanted to know why he had not been notified by letter of the date for hearing in the Browning Road annexation to take place before the LAFC on April 24th. He was told that Mrs. Shell was notified by phone and it was the District's understanding that she would notify the others in the area. According to law, the District is not required to notify those annexing, of the LAFC hearing. The LAFC is required by law, and did publish the notice of hearing in the news- paper. MANAGER'S REPORT - RESOLUTION NO. 1129 - Resolution No. 1129 was presented as the appli- APPLICATION FOR CHANGE cation for change of organization to be sent to OF ORGANIZATION .~, the Local Agency Formation Commission as ~ANNEXATION 1967-15 ~,A~Rexat~on~_Ne~ ~96~5~al~T.~Baker Tract 7386 TRACT 7386, NEAL T./~ for water and sewer service from the District. BAKER Upon motion by Director Wall, duly seconded by MOTION Director Disch and carried unanimously, Resolu- tion No. 1129 was adopted. AUTHORIZATION TO CALL Authorization was requested to call for and open FOR BIDS WATER MAINS bids on the installation of water mains and ap- & APPURTENANCES IN purtenances in the Neal T. Baker Tract 7386, for TRACT 7386 May 13, 1968 at District office at 7:30 p.m. This is the area of LaPraix and Stratford Streets. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, author- ization was given for the requested bid opening on May 13, 1968 at 7:30 p.m. at District office. LETTER REGARDING DEL The General Manager presented a letter from the ROSA LITTLE LEAGUE San Bernardino City Unified School District, REQUESTED ANNEXATION Assistant Superintendent, Business, Dr. George Caldwell stating the Del Rosa Little League had advised them that some other arrangements may be made so that it may not be necessary to annex to the District. This was for information only. SOUTHERN CALIFORNIA Consulting Engineer Joe Rowe ~ave a short summary WATER COMPANY of physical properties of the Highland System INVENTORY REPORT of the Southern California Water Company. He stated that evaluation of that company's real property could probably be obtained from a Title Company or from the Los Angeles office of the company and that the next step should be the conference with a financial consultant. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Mr. Rowe's 1390 Apr. 22, 1968 report was accepted and available for directors to use to be informed. DISCUSSION ON QUIT- Explanation was made of the necessity for quit- CLAIMING PIPELINE claiming the pipeline easement, Bear Valley Ditch, EASEMENT BEAR VALLEY Palm Avenue to Piedmont Drive, Tract 7459. This DITCH, PALM AVENUE was discussed at some length and motion then TO PIEDMONT DRIVE made by Director Littleton, duly seconded by Director Wall and carried unanimously, for the MOTION staff to go ahead and develop the project. RESOLUTION NO. 1].24 - Resolution No. 1124 was presented to accept a ACCEPTING PIPELINE Conveyance of Pipeline easement from Bear Valley EASEMENT FROM BEAR Mutual Water Company and Louis and Helen B. VALLEY MUTUAL Rozema for ingress and egress to and from the Third Street Well property to become a part of the Escrow for the well. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1124 was adopted. AUTHORIZATION ASKED Authorization was asked to extend the completion TO EXTEND COMPLETION date for water line installation in Tract 7231 DATE FOR TRI-CITY by the Tri-City Highland Sewer Company on their HIGHLAND'S TRACT contract due to delays encountered by the 7231 CONTRACT reservoir construction. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the ex- tension was granted to Tri-City Highland Sewer Company for completion of the contract to April 26, 1968. RESOLUTION NO. 1125 Resolution No. 1125 was presented to release the RELEASE OF LIEN lien against the property of Billy O. Bays at BILLY O. BAYS 7482 Hillview, Highland, which was for delin- quent sewer charges. The property is in escrow and the amount of the lien will be paid by the escrow being handled by First American Title Company. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1125 was adopted. RESOLUTION NO. 1126 Resolution No. 1126 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion signed by Engineer OF COMPLETION Garcia for the completion of the installation of water transmission main within Base Line and LaPraix completed March 25, 1968 by Harich Con- struction Company and authorizing Notice of Completion. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolu- tion No. 1126 was adopted. RESOLUTION NO. 1127 Resolution No. 1127 was presented for acceptance ACCEPTING GRANT DEED of a Grant Deed to the McDaniel Third Street TO MC DANIEL THIRD Well from R. E. Branch of Title Insurance and STREET WELL Trust Company and Barbara E. McDaniel McCune as co-trustees under the will of Hugh W. McDaniel, deceased. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Reso- lution No. 1127 was adopted. RESOLUTION NO. 1128 Resolution No. 1128 was presented for acceptance ACCEPTING GRANT OF of a Grant of Easement from the Third Street Well EASEMENT FROM THIRD to Third Street for ingress and egress to and STREET MC DANIEL WELL from the McDaniel Well by R. E. Branch of Title Insurance & Trust Company and Barbara E. McDaniel Apr. 22, 1968 1391 McCune as co-trustees under the will of Hugh W. McDaniel, deceased. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Resolution No. 1128 was adopted. NEW BUSINESS - AUTHORIZATION ASKED Authorization was asked for the President and FOR EXECUTION OF Secretary to execute contracts with the Southern CONTRACTS WITH EDISON California Edison Company for electric service COMPANY(PLANT 65A) to the Booster Station located north of Orchid Drive and east of LaPraix in Highland(Plant 54A). MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, the authorization was granted for the execution of the Southern California Edison contracts. ANDERSON MUTUAL WELL The General Manager explained the steps necessary COMPANY STOCK to dissolve the Anderson Mutual Wells Company. The District has 10 shares of the stock and asked for approval to divide those shares into two each for Manager Rickert, Auditor Bishop, Engineer Garcia, Assistant Office Manager Lyons and Commercial Supervisor Isakson in order for them to vote the number of shares at a stock- holders' meeting. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, author- ization was given for the above named employees to be assigned two shares of stock to be trans- ferred to them in order for them to vote for directors to dissolve the Well Company with each stock Certificate to be assigned back to the East San Bernardino County Water District as soon as transfer is made into the individual's name. ANNOUNCEMENTS - A.W.W.A. SPRING General Manager-Secretary Rickert reported on CONFERENCE AT his attendance at the A.W.W.A. Spring Conference MONTEREY at Monterey April 19th and 20th. He named two very outstanding sprekers, one of whom spoke on "Should Water Companies Accept Responsibilities of Operating Sewer Departments?" and the other, "Using Common Sense in Water Company Operation." MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Mr. Rickert and any other staff members and direc- tors were authorized to attend the meeting of April 25th. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:32 p.m. //' ~arold G. R~kert, Secretary Approved: Board of Directors P~esident EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 13, 1968