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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/24/1968 June 24, 1968 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 24, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, ~"~ Stallwood and Wall Directors Absent: None. Others Present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reporter Burt Hendrickson; Spencer Sparks; Robert A. Terzian and Mr. and Mrs. R. A. DeVilbill, Insurance; Dr. H. A. Pleasant, Mr. & Mrs. Thadeus Zyss of Browning Road and Jack R. Widmeyer. MINUTES There being no corrections or additions to the minutes of the regular meeting of June 10, 1968, they were declared approved as submitted. EXECUTIVE SESSION The President asked for a short intermission for CALLED an Executive Session on personnel matters before proceeding with the agenda. The directors and General Manager attended for a few minutes then m returned to the regular meeting. INSURANCE BIDS The General Manager opened and read portions of OPENING the following insurance bids: 1. William Rock Agency submitted a letter stat- ing they could not bid on the insurance package as called for. 2. Morgan & Franz submitted a bid according to the specifications and the General Manager stated the bids would have to be categorized and compared by the Insurance Committee be- cause of the involved nature of the speci- fications. 3.Bob DeVilbiss submitted a bid to be reviewed as above. 4.Peyton Taylor Insurance Agency - same. 5.Inland Insurance Agency - same. 6.Warren Freeman Company - same. The General Manager-Secretary recommended that all bids be reviewed and categorized, to determine the best bid, by the staff and Insurance Committee. MOTION Upon motion by Director Wall, duly seconded by ~.~ Director Disch and carried unanimously, the recommendation of the General Manager-Secretary is to be followed and this meeting will be ad- journed to 12 o'clock noon, June 28th in order to award a bid before July 1st when the present insurance coverage expires. BROWNING ROAD Resolution No. 1144 was presented for the hearing ANNEXATION FINAL and final action on the Browning Road Annexation RESOLUTION NO. 1144 to the District for water service. Several HEARING ~14~ June 24, 1968 Browning Road residents were present to hear the results and find out when they might receive water. It was explained to them that the Bear Valley Third Street Well and transmission main purchase is now complete and will enable the District to serve Browning Road from a main to be installed from where the Bear Valley trans- mission main crosses Browning Road at the north end, to Base Line. A breakdown of costs will be completed within two weeks so that each property owner will know his costs. Mr. Lyons was working on the problem when he became ill so that it is not complete, but will be worked on and should be ready for the next Board meeting of July 8th so the property owners can make their payment arrangements. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, the hearing was closed. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried by the following roll call vote, Resolution No. 1144 was adopted, making the annexation complete. AYES, Directors: Disch, Forrest, Stallwood, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. AUDITOR-TREASURER'S REPORT TIME EXTENSION ASKED Ordinarily the financial statement for the FOR MAY FINANCIAL previous month would have been presented at this STATEMENT meeting but because of work on the budget that job had to be postponed, therefore request was made for an extension of time for preparation of the Financial Statement for the month of May. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the May Financial Statement will be presented for the regular meeting of July 8, 1968 along with the June statement. BUDGET DISCUSSION AND The Staff and Finance Committee have been work- RECOMMENDATIONS ing long hours going over the budget to cut down on expenditures wherever possible. As they finalized it, it became evident that in order to have a workable budget, a rate increase would be necessary to cover the increasing cost of operation(labor and maintenance) therefore rate adjustment study was made to determine the need. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried by the following roll call vote, the revised budget was adopted for the water and sewer departments as recommended by the Budget Committee. AYES, Directors: Disch, Forrest, Littleton, Stallwood and Wall. NOES, Directors: None. ABSENT, Directors: None. RATE ADJUSTMENTS The table of rate adjustments was discussed and agreed upon with a News Release presented to each director. June 24, 1968 1415 ORDINANCE NO. 278 The General Manager then presented Ordinance No. 278, an amendment to Ordinance No. 4 and all subsequent amendments, to make official the new rate schedule for water service throughout the District. The Ordinance amends Article 17, paragraph 270 of Ordinance No. 4 entitled "Establishing Rates, Rules and Regulations for Water Service by the East San Bernardino County Water District", effective July 1, 1968. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried by unanimous roll call vote, Ordinance No. 278 was adopted. AYES, Directors: Disch, Forrest, Littleton, Stallwood and Wall. NOES, Directors: None. ABSENT, Directors: None. FURTHER REPORT ON Mr. Jack Widmeyer, Mr. Root and Mr. Smith from WIDMEYER WATER the Orange Knoll area were present to again hear SYSTEMS a report on the possibility of getting water to them. The General Manager called upon Engineer Garcia who outlined the possibilities available for serving water to the area from District's system. He outlined two alternatives, one for using the present system which would require approximately $1,700.00 to connect and one replacing the present lines to bring the ser- vice up to District's standards. The complete new system including 5 fire hydrants would run approximately $12,600.00 or about $700.00 per lot rather than front foot charges because of the variation in the size and shape of lots and the amount of frontage on Orange Avenue. Much discussion was had but no conclusions reached, therefore the matter was closed until the residents of the area decide what they want to do. DIRECTOR DISCH LEFT Director Disch left the meeting at 8:50 p.m. THE MEETING FOR to be gone for awhile and will return. AWHILE CORRESPONDENCE Copies of letters from the San Bernardino Valley Municipal Water District, the Irrigation Districts Association and Assemblyman John P. Quimby were mailed to each director with the agenda. The letter from the Irrigation Districts Association called attention to the next I.D.A. Conference in December, 1968 at Disneyland Hotel and urged very early reservations because of the demand for accommodations at that hotel. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, any memb ers of the staff or directors who find it possible to attend the conference were author- ized to do so on the usual basis. As for the Assembly bill, word has been re- ceived that the AB 1460 was defeated. The labor portion and the reference to Special Districts was taken out. This was for infor- mation only. REPORTS - 141 June 24, 1968 MANAGER'S REPORT COMPLETION DATE The General Manager recommended extending the EXTENSION FOR TRI- date of completion from May 24, 1968 to July CITY HIGHLAND IN 12, 1968 on the installation of the water system TRACT 7871 and appurtenances in Tract 7871 by the Tri- City Highland Sewer Company due to a delay beyond the contractor's control. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, the extension of the completion date for the installation in Tract 7871 by Tri-City Highland Sewer Company to July 12, 1968 was approved. RELEASE FROM Authorization was requested to release the CONDEMNATION SUIT OF property belonging to the United Citrus Growers UNITED CITRUS from the Condemnation Suit against the Flood PROPERTY Control, No. 136447. A letter from Attorney Denslow Green was read and the proper legal documents were prepared for the release. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, United Citrus Growers property will be released from the condemnation suit and the President and Secretary were authorized to execute the docu- ments for the District. RESOLUTION NO. 1147 - Resolution No. 1147 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion from Donald L. OF COMPLETION OLD Campbell and W. P. Rowe & Son of the sewer HIGHLAND AREA SEWERS construction in the Old Highland Area by Tri- City Highland Sewer Company on June 14, 1968. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1147 was adopted. UNFINISHED BUSINESS - RESOLUTION NO. 1141 - Resolution No. 1141 was presented for accept- CERTIFICATE & NOTICE ance of a Certificate of Completion by Engineer OF COMPLETION Garcia on the installation of water mains and HEMLOCK & SHASTA appurtenances in Hemlock and Shasta Drives and RESERVOIR the Shasta Reservoir site by Royal Pipeline Construction Company stating date of completion as May 27, 1968. This item was held over from last Board meeting. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1141 was adopted. CHANGE ORDER NO. 1 Change Order No. 1 was presented for authoriza- TRI-CITY HIGHLAND tion for Tri-City Highland Sewer Company to SEWER COMPANY, WATER replace one existing 4 inch diameter sewer MAINS IN TRACT 7871 lateral within Mirada Street at $75.00. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Change Order No. 1 for Tri-City Highland Sewer Company was approved. EARL LYONS I~. The General Manager reported Earl Lyons ill ,. ..'~, and that he has been in the hospital but is now home. The directors felt some card or note from the directors should be sent to him wishing him a quick recovery. MOTION Upon motion by Director Littleton, duly seconded by Director Stallw0od, a letter is to be drafted to Earl Lyons wishing him a quick recovery. Carried unanimously. June 24, 1968 DIRECTOR DISCH Director Disch returned to the meeting at RETURNED TO MEETING 9:50 p.m. NEW BUSINESS - RESOLUTION NO. 1145 - Resolution No. 1145 was presented for accept- APPLICATION TO LAFC ance to forward annexation No. 1968-3, Pacific, FOR ANNEXATION NO. Nona, Orange Streets in Highland, to the Local 1968-3, PACIFIC, NONA Agency Formation Commission for approval of ORANGE STREETS boundaries. This is a majority annexation for sewer service only. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1145 was adopted. RESOLUTION NO. 1146 - Resolution No. 1146 was presented for acceptance APPLICATION TO LAFC to forward Annexation No. 1968-4, Crestview FOR ANNEXATION NO. Development Company for Tract No. 7459 to the 1968-4, Tract 7459 Local Agency Formation Commission for approval of boundaries. This is for water and sewer service. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 1146 was adopted. APPROVAL OF WARRANTS The following warrants had been placed on the table for perusal by the directors: Water Division #3102 - 3210 (General) $120,230.60 ~1720 - 1787 (Payroll) 19,949.80 $140,180.40 Sewer Division ~283 - 293 $133,249.92 Bond Fund #306 $20,033.65 MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, the above warrants were approved. ANNOUNCEMENTS - CITY OF SAN BERNARDINO The General Manager announced another annexa- ANNEXATION tion by the City of San Bernardino of about 650 acres which includes most of the Stubblefield area which is not inhabited. It is located east and west of Palm Avenue north of Highland. He displayed the map indicating the boundaries of the area. MEETING ADJOURNED TO Upon motion by Director Stallwood, duly FRIDAY NOON, JUNE 28 seconded by Director Wall and carried unanimously, the meeting was adjourned to Friday noon, June 28, 1968 for further study of the insurance bids. The adjournment was 10:05 p.m. to Friday at 12 noon at the regular meeting place. ~-~a r~~i~~ t a ry Board of Directors APPROVED: Norman W. Forrest, President