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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/12/19681426 July 22, 1968 Resolution No. 1152 was adopted. FINANCIAL STATEMENT The financial statement for the months of May and June, 1968 had been mailed to the directors, also the Auditor-Treasurer's comments and there was only one question by Director Littleton. He felt all of the capital ex- penditures should be listed and stated, one atuPlant No. 25 at the corner of Mountain and Marshall was to have had a sound proof pump house built. Certain developments were approved by the City Planning Commission ~'~ subject to the sound proofing of this plant's equipment which should have been done before this. He requested that a list be made up of projects for capital improvements expenditures. No action, just agreement. APPROVAL OF WARRANTS The following warrants were submitted for approval by the Directors: Water Division #3211 - 3228 (General) $78,792.84 1788 - 1856 (Payroll) 15,280.15 $94,072.99 Sewer Division #294 - 304 49,725.34 Bond Fund #307 only 7,885.14 MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, the warrants were approved as submitted. ANNOUNCEMENTS - The General Manager announced that Engineer ~ Garcia is on vacation. Director Littleton announced the Water Pricing Corm~ittee would meet Thursday night, July 25th and that Attorney McDonough would be the speaker. Director Disch announced that he will attend the State Water Association Board Meeting at Coronado, California on August 8th and 9th. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:15 p.m. / ' ~do~.D~r~ Secretary APPROVED: Norman W. Forres~, Presid~t ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 12,1968 CALL TO ORDER ~he meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. Aug. 12, 1968 14Z7 ROLL CALL Directors Present: Disch, Forrest, Stallwood, and Wall. Directors Absent: Littleton(Arrived at 7:33) Others Present: Auditor-Treasurer Bishop; Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reporter Burt Hendrickson; Spencer Sparks; Messrs Root and Johnson of Orange Knoll; George Herrmann developer. MINUTES There being no additions or corrections to the MOTION minutes of the regular meeting of July 22, 1968, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously to approve the minutes as submitted. APPOINTMENT OF Since the Secretary is on vacation until ACTING SECRETARY September 10th, by motion of Director Stallwood, duly seconded by Director Wall and carried unani- mously, C. W. Bishop was appointed to serve as Acting Secretary until the return of the Secretary. CORRESPONDENCE - Letters had been received from Jack Reilly, Planning Director of the City of San Bernardino regarding the annexation of the Stubblefield area to the City of San Bernardino; Nancy Smith, 5th District Supervisor of San Bernardino County and Assemblyman John P. Quimby. Copies of all these letters had been sent to the Directors and no action was necessary or taken on any of them. ORANGE KNOLL Since Mr. Root and Mr. Johnson of the Jack RESIDENTS PRESENT Widmeyer Orange Knoll tract were present, the President asked for their comments. They wanted to find out the answer to their request for water service to their three properties, the details of which they had discussed with the General Manager before he left on vacation. The Acting Secretary read a memo which the General Manager prepared after talking with Mr. Root, setting forth conditions to be met by Messrs Root, Johnson and Smith of the Orange Knoll area. " M E M O " 8-9-68 In accordance with a telephone call received from Mr. Root, he, Mr. Smith and Mr. Milton Johnson wish to take water from the District from the existing 12 inch transmission main along the Bear Valley Ditch south of the Jack Widmeyer system. Mr. Root indicated that he and Mr. Smith had talked with Jack Widmeyer who had agreed to sign a waiver releasing them from his water system through a proper agreement to be prepared by the District. At this time, only the three parties mentioned above are interested in receiving District water service according to Mr. Root. I suggested a possible solution for service to their properties as follows: 1. Pay a front foot charge of $2.25 on their property fronting Orange Street(undedicated) for the entire length of their frontage ex- cept Mr. Smith who is on a curve and his frontage would be determined from his west 1428 Aug. 12, 1968 property line to the center of the curve. 2. Payment for a service installation based upon the size of the service requested. 3. Request annexation of their properties to the District. 4. Payment of water formula based upon $600.00 per acre. 5. Providing District with Deed and Agreement conveying overlying water rights in trust. It was stated that the District could install a service off of the 12 inch main to terminate north of the Bear Valley Ditch on Mr. Johnson's southwest property line providing Mr. Johnson would give a small easement for the installation of three services. It would then be the respon- sibility of each of the property owners described to run their own service lines to the District's termination point on the Johnson property and provide themselves with the necessary easements and maintain their own service line. In the event these conditions are acceptable to the property owners, I would recommend that the District allow service to be rendered based upon the above conditions although it would appear that it may be wise to have an easement provided to the District for that portion of the road-way fronting their properties for future installation of water mains that may be desired at a later date from the District. Harold" MOTION After considerable discussion, motion was made by Director Disch, duly seconded by Director Littleton and carried unanimously to provide the water service for the three properties if and when the above requirements have been met and approved by Legal Counsel. MOTION Director Disch also moved that these property owners be granted the two year period in which to pay for the charges which are not required in cash. Seconded by Director Littleton and carried unanimously. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the Memo from the General Manager is to be made a part of these minutes. DEVELOPER GEORGE Developer George Herrmann was in attendance, HERRMANN PRESENT presenting a letter requesting water and sewer service for a 9 acre parcel of land located on Atlantic Avenue between Church Street and Boulder Avenue. A map of the area was shown with the subdivision of 36 lots described. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, a feasibility study is to be made by the staff ~ and consulting engineers C & M Engineering and W. P. Rowe & Son to determine the costs involved for water and sewer service to the above described George Herrmann tract with report to be brought to the Board at the meeting of August 26, 1968. REPORTS SEWER STOPPAGE IN A letter was read from Louis M. Press request- STREET AT 8165 ing payment of a $111.90 bill for repairing and removing roots from a street and lateral joint Aug. 12, 1968 14Z9 installed by the District. It was determined that the roots were definitely in a District installation therefore should be paid for by the District. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, payment of the bill was approved subject to the receipt of a bill from the plumber who made the repair and subject to the approval of Legal Counsel. UNFINISHED BUSINESS - COMPLETION DATE Authorization was requested to extend the comple- EXTENSION FOR REGAL tion date for the installation of a water system CONSTRUCTION COMPANY in Tract 7386 by Regal Construction Company as they could not move in on the job due to delay of installation of curbs and gutters. Contract date was June 21, 1968 but the job is being started August 13th and should be completed by September 13, 1968. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, comple- tion date for the Regal Construction Company's contract in Tract 7386 is extended to September 13, 1968. CHANGE ORDER NO. 1 Change Order No. 1 was presented from Donald L. MICHAEL C. MIZE MIRADA Campbell and W. P. Rowe & Son on the Mirada AVENUE SEWER PROJECT Avenue sewer project by Michael C. Mize for the addition of one manhole which was added to the specifications after the bid was awarded and has been paid for by the Consulting Engineers. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Change Order No. 1 described above was approved. RESOLUTION NO. 1157 - Resolution No. 1157 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion by Joseph A. Rowe, OF COMPLETION WATER Consulting E~gineer, stating completion on June MAINS AND APPURTENANCES 18, 1968 of the installation of water mains and IN TRACT 7752, PHASE appurtenances in Tract No. 7752, Phase II, Job II, SARE'S PIPELINE No. W-703 by Sare's Pipeline Construction Company. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the Certificate of Completion was accepted and authorization given for the President and Acting Secretary to execute and file a Notice of Completion. DISCUSSION CORROSION Mr. Schiff, Corrosion Consultant had been hired PROBLEM DEL ROSA AREA by the Board to make an investigation and report WITH SOUTHERN on the corrosion problem in the Del Rosa area. CALIFORNIA GAS COMPANY His report was received August 8, 1968 and Consulting Engineer Rowe was called upon to high- light the report for the Board and make recom- mendations. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Engineer Rowe will make a written report and recommenda- tions regarding Mr. Schiff's report after coordinating with Engineer Garcia, to be pre- sented at the Board meeting of August 26, 1968. RESOLUTION NO. 1159 Resolution No. 1159 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion of the portion of OF COMPLETION MIRADA the sewer construction in Mirada Street within SEWER CONSTRUCTION Tract 7871 by Michael C. Mize on May 23, 1968 BY CONTRACTOR MIZE with the Certificate signed by D. A. Halwes of Donald L. Campbell & W. P. Rowe & Son. 1430 Aug. 12, 1968 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the Certificate of Completion of the portion of the Mirada Sewer line within Tract 7871 was accepted with Notice of Completion to be executed and recorded. NEW BUSINESS - AUTHORIZATION REQUESTED Authorization was requested to call for and TO CALL FOR AND OPEN open bids for the installation of water mains BIDS INSTALLATION OF and appurtenances in Tract 7459 on August 26, WATER MAINS AND 1968 at 7:30 p.m. at District office. District APPURTENANCES IN crews are to install a portion of this project. TRACT 7459 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, author- ization was granted for the call and opening of bids for the water main installation in Tract 7459 on August 26, 1968 at 7:30 p.m. at District office. ASSEMBLY BILL 1381 & Copies of Assembly bill No. 1381 and Senate bill SENATE BILL 1228 No. 1228 had been mailed to each director for study and information. No action was necessary or taken. CITY'S 5% UTILITY Copies of the City's Ordinance adopting a 5% TAX DISCUSSION Utility Tax Levy and copies of a newspaper article about it had been sent to each director and a letter from City Attorney Ralph Prince was read announcing a second meeting on the subject. Attorney Farrell reported that he had contacted City Attorney Prince and indicated to him that because this District is a political subdivision of the State, a governmental entity, and not a public utility, that we might not be able to become involved. He stated he could see 2 problems, the first that the act would not be effective as far as this District is concerned and second, if it were, what the cost would be to collect the tax, since the District's funds are public money, in effect belonging to the constituents of tke District. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, a Committee is to be appointed to meet with the City, the attorneys and any others necessary, to determine all the factors involved, including costs of collection, and submit a report at the next Board Meeting of August 26, 1968. RESOLUTION NO. 1158 - Resolution No. 1158 was submitted, accepting a ACCEPTING GRANT DEED corrected Grant Deed from Boley-Leedom on the FROM BOLEY-LEEDOM, Plant 98 well site. An incorrect legal des- PLANT 98 cription had been picked up on the previous Deed by Attorney Surr therefore this is merely a correction of a previously adopted resolution for the same purpose. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolu- tion No. 1158 was adopted. DISCUSSION OF POLICY The Acting Secretary read a letter from Armen WATER SERVICE Turadian, Property Manager for Marcus W. Meairs CONNECTION FOR UNPAID Company stating the responsibility for payment BILLS ON V.A. OWNED of delinquent bills on properties repossessed by PROPERTY the Veterans Administration does not rest with the V.A. This was a form letter and had been received by others as well. The response was MOTION by motion by Director Stallwood, duly seconded by Director Wall and carried unanimously for the Acting Secretary to contact the Veteran's Administration direct to determine the accuracy of the statement regarding the V.A. policy and to inform them of the District's policy in such situations. ANNOUNCEMENTS - LYNN EVANS The Acting Secretary announced that because of illness and vacations in the office, Mrs. Lynn Evans had been hired on a temporary basis. He stated that this is cheaper than hiring a Manpower girl and more satisfactory in that the same girl will be available when extra help is needed. ANNEXATION TO CITY Attention was called to a map of another annexa- OF SAN BERNARDINO tion by the City of San Bernardino, an area south of Date Street, east of Golden Avenue which is uninhabited. No action necessary or taken. I.D.A. LETTER Attention was called to a letter from the REGARDING "WATSON Irrigation Districts Association regarding the INITIATIVE" "Watson Initiative" about which Director Disch gave a little explanation about the removal of the property tax to be replaced by other forms of taxation. Director Disch explained that this is being opposed on almost every hand as very damaging. The acting Secretary was asked to have copies of the material from I.D.A. made and sent to each director for study. AMERICAN WATER WORKS Announcement was made of the notification of a ASSOCIATION NOTICE OF raise in the dues to the A.W.W.A. from $15.00 INCREASE IN DUES to $20.00 effective January 1, 1969. The District has always belonged to the American Water Works Association therefore will naturally continue its membership. ANNEXATION TO CITY ~* Another notification of intent to annex terri- OF SAN BERNARDINO tory south of Marshall Boulevard, east of Sterling Avenue to the City of San Bernardino was pre- sented for information only. CERTIFICATE OF Announcement was made of receipt of a Certificate COMPLETION SEWAGE of Completion of the sewage collection system SYSTEM IN TRACT 7871 in Tract 7871 on May 17, 1968 by the developer's BY HANSON contractor, Roger }tanson, since a letter had been received indicating the City's acceptance of the compaction tests. No action required. REQUEST BY SELEY CO. The Acting Secretary reported Seley Company has FOR WAIVER OF SEWER requested a waiver of sewer charges on the un- CHARGES ON UNOCCUPIED occupied restaurant on the Shopping Center RESTAURANT grounds. They had requested that the fire service be left on in order to have outside water for the grounds. So, the sewer charges for the number of seats in the restaurant had continued. He felt that the basic sewer charge should be left on the books to be subtracted from the total sewer bill, leaving an amount of $759.90 which he recommended refunding to Seley Company because of the fact that the District has known all along that the restaurant was vacant. MOTION Upon motion by Director Stallwood, duly seconded 1432 Aug. 12, 1968 by Director Disch and carried unanimously, the refund of $759.90 is to be made to Seley Company. MINUTES~OF MEETINGS The President brought up the subject of the motion made sometime ago which required the minutes to be mailed to the directors within 48 hours after the Board meeting and stated they have been mailed later and later as time has gone by. After some discussion and remarks, MOTION motion was made to amend the previous motion to read that the minutes of Board meetings shall be received by the directors no later than the Monday following the Board meeting. The motion to amend was made by Director Stallwood, duly seconded by Director Wall and carried unanimously. WATER DISCUSSION Director Littleton announced another water dis- MEETING cussion meeting will be held either Wednesday or Thursday, August 21st or 22nd and there will be later notification. COMMITTEE APPOINTED The President appointed the following committee to study and make the report on the 5%.Utility Tax matter with the meeting to be held at District office at 3:30 September 10, 1968: President Forrest Director Disch Alternate, Director Littleton General Manager Rickert Auditor-Treasurer Bishop. ADJOURNMENT The business of the meeting having been com- pleted, adjournment was declared at 9:45 p.m. C. W. Bishop, Acti~fg Secretary Board of Directors Approved: Norman W. Forrest, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING ~E~.~D~R 1968 CALL TO ORDER ~he meeting was called to order at 7:30 p.m. APPOINTMENT OF Since the President was on vacation as was CHAIRMAN also the Vice President, the first order of ~: business was to select an Acting Chairman. MOTION Upon motion by Director Stallwood, duly seconded~ by Director Wall and carried unanimously by those directors present, Director Littleton was appointed Acting Chairman. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Littleton, Stallwood and Wall. Directors Absent: Disch and Forrest.