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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/26/1968 by Director Disoh and carried unanimously, the refund of $759.90 is to be made to Seley Company. MINUT~S~OF MEETINGS The President brought up the subject of the motion made sometime ago which required the minutes to be mailed to the directors within 48 hours after the Board meeting and stated they have been mailed later and later as time has gone by. After some discussion and remarks, MOTION motion was made to amend the previous motion to read that the minutes of Board meetings shall be received by the directors no later than the - Monday following the Board meeting. The motion to amend was made by Director Stallwood, duly seconded by Director Wall and carried unanimously. WATER DISCUSSION Director Littleton announced another water dis- MEETING cussion meeting will be held either Wednesday or Thursday, August 21st or 22nd and there will be .later notification. COMMITTEE APPOINTED The President appointed the following committee to study and make the report on the 5%.Utility Tax matter with the meeting to be held at District office at 3:30 September 10, 1968~ President Forrest Director Disch Alternate, Director Littleton General Manager Rickert Auditor-Treasurer Bishop. ADJOURNMENT The business of the meeting having been com- pleted, adjournment was declared at 9:45 p.m. C. W. Bishop, Acting Secretary Board of Directors Approved: .AST SAN B .RNARD NO CO TY WAT .R DISTR C REGULAR MEETING --~ ..... .... -%:~ ~ ~ C~L TO ORDER ~he meeting was called to order at 7:30 p.m. APPOINT~NT OF Since the President was on vacation as was CHAI~N also the Vice President, the first order of "L.' business was to select an Acting Chai~an. MOTION Upon motion by Director Stallwood, duly seconded~ by Director Wall and carried unanimously by those directors present, Director Littleton was appointed Acting Chairman. PLEDGE OF ~LEGI~CE Ail those present joined in the Pledge of Allegiance to ~e Flag of the United States of ~erica. ~ ~. ROLL CALL Directors PreSent: Littleton, Stallwood and Wal 1. Directors Absent: Disch and Forrest. Aug. 26, 1968 1433 Others Present: Auditor-Treasurer Bishop; Engineer Garcia; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Reporter Burt Hendrickson; Spencer Sparks; George Herrmann and Contractors Michael C. Mize and Eddie Meyers, for a short time. MINUTES There being no additions or corrections to the minutes of the regular meeting of August 12, 1968, the Chairman declared the minutes approved as mailed. BID OPENING - The Acting Secretary opened and read the bids INSTALLATION WATER for the installation of water mains and appur- MAINS & APPURTENANCES tenances within Tract 7459, Job No. W-689, WITHIN TRACT 7459 located at Piedmont Drive between Palm and Bradford. All bid proposals were accompanied by the required addendum and 10% bid bond. The bids were as follows: 1. Royal Pipeline Construction Co.$4,922.30 2. Michael C. Mize 5,937.00 3. Tri-City Highland Sewer Co. 4,617.75 Engineer's Estimate $3,800.00 MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, the bid proposals were turned over to the engineers for checking and recommendation. ENGINEER'S Engineer Garcia reported that all the above RECOMMENDATION bids were found to be in order and correct and recommended the acceptance of the low bid of Tri-City Highland Sewer Company in the amount of $4,617.75 subject to the approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood, the Contract will be awarded to Tri-City Sewer Company on their low bid. The motion carried unanimously by those directors present. TIME EXTENSION The Auditor-Treasurer asked permission to submit REQUESTED FOR the financial reports for July and August FINANCIAL REPORT together at the meeting of September 23rd as the Auditors have been working on all the books and Beth has been on vacation. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, the Financial reports for July and August will be presented at the regular meeting of September 23, 1968. CORRESPONDENCE - CALIFORNIA WATER A letter of notification of the next meeting RESOURCES ASSOCIATION of the California Water Resources Association MEETING LOS ANGELES was mailed out to all directors. The subject SEPTEMBER 13, 1968 of the meeting will be "Effects of Proposition 9 To Be Analyzed" which deals with the "Watson Initiative" on property tax limitation. It was felt important that any who can, should attend this meeting. They felt that since the General Manager will be back by that time he should certainly attend. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, authorization was given for anyone who can, of the directors and staff, to attend the September 13th meet- ing in Los Angeles on the usual basis. REPORTS - TRIP TO HOUSING AND An authorized trip to San Francisco was taken URBAN DEVELOPMENT IN by General Manager Rickert and Auditor- SAN FRANCISCO Treasurer Bishop who were joined in San Francisco by Joe Rowe for a meeting with the Area Manager of the Housing and Urban Development Commission. Mr. Rowe reported that they were very glad they had made the contact, learned considerable and feel that first, the District should at once contact the County Planning Department for approval to be eligible for H U D assistance and to establish the Districts area of in- fluence. Second, to make contact with Mr. Wilbur E. Smith, Executive Director of S.C.A.G. (Southern California Association of Government), 606 So. Hill St. Suite 801, Los Angeles, California 90014. Third, that an application for funds be made under the provisions of Public Law No. 560. Mr. Bishop also made comments regarding their interview. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, Joe Rowe, Chuck Bishop and Harold Rickert are to meet with or contact the County Planning Department to determine the method of procedure to avail ourselves of H U D assistance. CITY OF SAN BERNARDINO It was noted that after the last Board meet- 5% UTILITY TAX LEVY ing, Director Forrest appointed a committee of himself, Director Disch, Auditor-Treasurer Bishop and General Manager Rickert, with Director Littleton as alternate, to meet on September 10th at 3:30 p.m. to determine the District's stand on the matter of the 5% Utility Tax, whether the District can give any assistance and if so, how. Attorney Farrell spoke of conversations with City Attorney Ralph Prince. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, any action on this matter is to be postponed until after the meeting of September 10th. FEASIBILITY STUDIES Don Halwes presented the sewer feasibility SEWER AND WATER FOR study showing the location on a plat and GEORGE HERRMANN'S stating the cost to install the sewer to TRACT 8004 Tract 8004 would be $59,700.00. This seemed a very steep price for service of 35 lots of this particular subdivision with all vacant land between the point of connection to District lines and the tract. Engineer Garcia then reported on three poss- ible routes to extend water service to the tract, with route No. 2 being the least expensive. He reported that easements would have to be obtained. The least expensive route would cost $14,500.00, which would make a total of $74,100.00 to supply water and sewer service to Tract 8004. The directors present felt no action should Aug. 26, 1968 1435 be taken on this matter until next Board Meeting so that some further study could be reported and the full Board and the General Manager would be present. CORROSION PROBLEM Copies of the report by Mr. Schiff, Corrosion Engineer, and also Mr. Rowe's report after having reviewed the Schiff report, were mailed to all directors and the recommendations were considered. The feeling was that since this is a problem and Mr. Schiff is qualified to deal with it, that Mr. Rowe's recommendations be accepted. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, Joe Rowe's recom- mendations are to be followed. UNFINISHED BUSINESS RESOLUTION NO. 1160 Resolution No. 1160 was presented for accept- 1820 FOOT RESERVOIR ance and authorization for the President and SITES AGREEMENT WITH Secretary to execute an agreement between STUBBLEFIELDS Stubblefields and the District for reservoir sites at the 1820 foot elevation to better supply the Mountain Shadows area with water as the upper elevations are developed. The agreement has been signed by the Stubblefields. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, Resolution No. ....... -, 1160 was adopted. RESOLUTION NO. 1161 Resolution No. 1161 was presented for accept- ACCEPTING CONVEYANCE ance of a Conveyance of Pipeline easement from OF PIPELINE EASEMENT William L. and Penelope G. Huntley for 10 FROM HUNTLEYS ADJACENT feet adjacent to the westerly boundary of Lot 11, TO TRACT 7459 Tract No. 7459. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, Resolution No. 1161 was adopted. ANNOUNCEMENTS - MR. EVERETT HANSEL OF Mr. Everett Hansel of Lester Diversified, Inc. LESTER DIVERSIFIED has requested water and sewer service for his REQUESTS WATER & SEWER 35 lot Tract No. 7984 which adjoins his SERVICE FOR TRACT 7984 already developed Tract 7408 on the south, lying between~.Sterling and Arden Avenues. The annexa- tion is being processed. No action required or taken. NOTICE OF HEARING Attention was called to a Notice of Hearing DR. RANDALL'S PROPERTY before the Planning Commission by Robert Adams FOR CONVALESCENT and Marion C. Akin requesting approval of the HOSPITAL location and development plan to establish a 350 bed Convalescent Hospital. The property is on the south side of Highland Avenue east of Henley's Interiors. This was for informa- tion only. LETTER FROM JOHN E. The Acting Secretary read a letter from John E. MATTHES OF BROWNING Matthes of 6792 Browning Road regarding an ROAD easement the District had requested from him for the installation of the water main in Browning Road. He asked that "the Board authorize the Management to insta-1 emergency water hookup, to be at his disposal in time of dire need. A document in the form of a letter shall be attached to the document stating terms and other technical, legal and/or other 1436 Aug. 26, 1968 information pursuant to emergency hookup" as repayment for furnishing the easement. Since the District has never paid, in any way, for an easement, it was felt this would be setting a precedent. Engineer Garcia announced that in the face of this, efforts had been made to locate the easement elsewhere. The Darrell W. Wilburn property and the adjoining property vested in the names of E. A. Norwood(life estate but now deceased), Charles J. and Lorna L. Crain could be used. Mrs. Crain, granddaughter of Mr. Norwood, has been contacted and she can see no problems. Mr. Wilburn has already offered the use of his land. MOTION After much discussion, motion was made by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, for the staff to personally contact Mr. Matthes and negotiate with him to see what can be done. APPROVAL OF WARRANTS The following warrants were submitted for the approval of the directors: Water Division 93329 - 3472 (General) $123,588.22 #1857 - 1928 (Payroll) 15,144.81 $138,733.03 Sewer Division #305 - 317 $53,804.04 MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously by those directors present, the above listed warrants were approved. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:00 p.m. C. W. Bishop, Acti~fg Secretary Board of Directors Approved: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 10, 1968 CALL TO ORDER The meeting was called to order at 4:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Stallwood, Littleton. Directors absent: Wall.