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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/14/19681444 Sept. 23, 1968 and Oct. 14, 1968 CORRODING WATER MAINS It was reported that numerous leaks are occurring in certain areas of the District and corrosion is again suspected. This should be reported to Mr. Schiff to investigate. OLIVE TREE LANE It was reported that Olive Tree Lane is having troubles. It was decided that the full board should assemble to discuss Water Problems either before or after a regular Board meeting. ADJOURNMENT There being no further business to come before ~ MOTION the meeting, motion for adjournment was made by Director Stallwood, duly seconded by Director Disch and carried unanimously at 9:37 p.m. APPROVED: EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 14, 1968 CALL TO ORDER The meeting was called to order at 7'.30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood and Wall Directors absent: None. Others present: General Manager-Secretary Rickert; Auditor-Treasurer Bishop; Engineer Garcia; Temporary Recording Secretary Dorr; Assistant Office Manager Lyons; Attorney Farrell; Consult- ing Engineers Rowe and Halwes; Kenneth Patterson of Eadie & Payne, Accountants; Reporter Burt Hendrickson; George Herrmann, Developer; Robert Tee of GArnerv Tee, Tracadas & Troy; Richard A. Corwin, President of Dick Corwin Associates; Major Nelson Allen; Peter Dyck; Milton E. Johnson; and Spencer Sparks of Southern California Water Company. M~NUTES There being no additions or corrections to the minutes of the regular meeting of September MOTION 23, 1968, motion was made by Director Disch, duly second~ by Director,Wall and carried unanimously ~ aPProve the minutes as submitted. REPORT, REVIEW & Kenneth PatterSon of Eadie & Payne presented INTERPRETATION OF a report and i~erpretation of the 1967-68 1967-68 AUDIT Audit and in cooclusion stated, the financial oct. 19 8 1445 position of both the Water and Sewer Divisions were good and the East San Bernardino County Water District has completed another success- ful year. President Forrest thanked Mr. Patterson for the excellent presentation. AUDITOR -TREASURER'S The Financial Statement for month of July, REPORT - FINANCIAL 1968 was distributed to members of the Board. STATEMENT FOR MONTH Comments and explanations of the new account OF JULY, 1968 code were made by Auditor-Treasurer Bishop. The new account code is as required by the State Controller. The August, 1968 Financial Statement, as soon as completed, will be mailed to the Board of Directors. The Board members complimented the Auditor-Treasurer on the clarity of the Financial Statement incor- porating the new account code. FINAN~AL~ REPQRT ON Auditor-Treasurer Bishop distributed to the 1966 WA~Ek REgENUE Board members, copies of the Status Report of BOND DIVISION II Division II($800,000.00) of the $3,000,000.00 BALANCE Water Revenue Bond as of September 25, 1968 and commented on the purport of the figures in particularly on the insufficiency of funds for proposed projects. Director Littleton inquired what projects would be considered indispensible and the General Manager replied that the improvements to Plant 9A are a "Must". Also, the General Manager commented that he believes the cost estimates might be considered a little low and, therefore, the insufficiencies of funds available may be in actuality now higher than shown. FURTHER DISCUSSION OF As a matter of expediency, President Forrest GEORGE HERRMANN'S deviated from the agenda to accommodate Mr. REQUEST FOR WATER AND Herrmann and guests with him and requested SEWER SERVICE TO THE a report from the Finance Committee on the AREA OF TRACT 8004 matter. The General Manager made a report on behalf of the Committee and advised that the committee, after citing District's figures supplied by the District's Auditor-Treasurer, had determined there were sufficient funds available to bring sewer and water lines to the area of the property. The estimate of C M Engineering Consultants on the sewer lines was $59,700.00 and the District Engineer's estimate for water lines was $15,300.00 making a total of $75,000.00. Sewer funds are definitely available and water funds, it was stated, were available from surplus from an increase in water rates which is estimated to be $48,000.00 over a three year period. Director Disch then asked General Manager- Secretary Rickert regarding the drainage con- ditions in the area and was advised that Engineers Garner, Tee, Tracadas & Troy had made a report to the Planning Commission (Copy of which is on file in Tract file 8004) in this regard contending the area was not subject to major damage from flood waters. Also it was pointed out to the Board that the District had been presented with several other proposed tracts in the area in which District facilities would be required to serve, and they were posted on the blackboard(34 lots in one and 53 lots in another. At this point Mr. Richard Corwin(Guest) requested to inter- ject, and was granted permission, to advise the Board that in addition to the two tracts 1446 oct. 14, 1968 mentioned, there were still other proposed tracts. MOTION After considerable discussion and questions and upon motion by Director Littleton, duly seconded by Director Disch and carried by the following roll call vote, it was determined that the District extend water and sewer facilities at District expense to the area which would initially serve Tract 800~ under District standard rules, regulations and ordinances. AYES, Directors: Disch, Forrest, Littleton, Stallwood and Wall. NOES, Directors: None ABSENT, Directors: None OFFER FOR SALE OF As Richard Corwin was a guest and had a non- ADDITIONAL PROPERTY agenda item to present to the Board, President ADJOINING CORWIN WELL Forrest suggested it be the next item on the SITE BY RICHARD agenda. Mr. Corwin stated the District had CORWIN been given the first right of refusal on a parcel of land next to the Corwin Well site which was now for sale. General Manager- Secretary Rickert explained the circumstances of the Corwin Well site and stated it was not of sufficient size to develop a pumping station but thought proper District personnel should be authorized to make a study and recommend the proper action at the Board meeting of November 12, 1968. MOTION It was moved by Director Wall, seconded by Director Disch and carried unanimously that the proper personnel on District staff study the situation and make recommendation to the Board at the regular meeting of November 12, 1968 limiting the purchase price at the pro-rated price of the other property in the ar es. MANAGER'S REPORT - COSTS FOR WATER The Engineer, assisted by the General Manager, SERVICE FOR ORANGE made a report of costs to take water to the KNOLL AREA Orange Knoll area in the most expedient and economic method which would be to install an eight inch main in the street including the setting of one fire hydrant and also necessi- tate obtaining required easements in order to accomplish the project. Other methods were considered not to the best interest of all concerned. The estimated cost for installation was $4,150.00 while the amount to be collected from those interested in District service at this time is $3,000.00. MOTION It was moved by Director Wall, seconded by Director Littleton and unanimously carried, to install the eight inch main and one fire hydrant as recommended by the Engineer, subject to Legal Counsel and preparation of required legal documents. REQUEST AUTHORIZATION The General Manager presented a request for TO CALL FOR GRADING authorization to call for informal bids for BIDS PLANT 59 grading a small area for Pneumatic Pressure Vessel at Plant 59(North San Bernardino Area) (Budget item). He stated that he and the District Engineer had viewed the area and also reviewed the situation and estimated the grading would cost approximately $1,000.00. oct. 14, 1968 1447 MOTION It was moved by Director Littleton, seconded by Director Disch and carried unanimously that the staff be authorized to call for informal bids for grading a small area for Pneumatic Pressure Vessel at Plant 59(North San Bernardino area). REQUEST AUTHORIZATION The General Manager presented a request for TO DESIGN IMPROVEMENTS authorization to have a Pump House designed & CALL FOR BIDS AT and call for and open bids for Pump House PLANT 9A FOR BORAD Construction, Reservoir Construction, Pump MEETING JAN.13, 1969 and Electrical Modification and Plant Piping for the Board Meeting of January 13, 1969, 7:30 p.m. District office for Plant 9A located at Temple and Victoria Avenues. MOTION It was moved by Director Disch, seconded by Director Littleton and unanimously carried to authorize the design for Pump House, call for and open bids for Pump House Construction, Reservoir Construction, Pump and Electrical Modification and Plant Piping for Board meet- ing of January 13, 1969, 7:30 p.m. at District Office for Plant 9A. COLLECTION BY DISTRICT Director Disch, Chairman of Committee pre- 5% UTILITY TAX, CITY OF sented the following plan recommended by the SAN BERNARDINO - Committee. District staff would obtain COMMITTEE REPORT from the City, names and addresses of City property owners who are served water by the East San Bernardino County Water District and after District personnel places a special tab on their particular ledger cards, City employees would be invited to use District ledgers by coming to the District offices two days out of each month when sewer billings are run for a 'takeoff' of the water billings and the City, in turn, would mail tax bills to those accounts. In this way the City would be mailing and collecting their own Utility Taxes. MOTION It was moved by Director Disch, seconded by Director Littleton and carried unanimously that the procedure,as outlined by Coraraittee Chairman Director Disch, be authorized and that President Forrest be authorized to contact Mayor Ballard notifying him of the District's decision and report to the Board his reaction at the next regular Board Meeting October 28, 1968. REQUEST AUTHORIZATION The General Manager requested authorization FOR MANAGER & ENGINEER from the Board for Engineer and himself to TO ATTEND IDA SPECIAL attend the Irrigation Districts Association PRE-CONVENTION Special Pre-Convention Management Seminar on MANAGEMENT SEMINAR Tuesday, December 3, 1968 at Disneyland Hotel at a cost of $25.00 each for the registration. MOTION It was moved by Director Stallwood, seconded by Director Wall and carried unanimously to authorize these two members of the Staff to attend the Seminar as presented. REPORTS - SALARY ADJUSTMENTS Director Disch, Chairman of the Personnel RECOMMENDATIONS OF Committee, authorized to make a study for the PERSONNEL COMMITTEE purpose of recommendations for salary adjust- ments, distributed to each director,previous to the meeting, the information obtained(in written form) as prepared by the Committee, for their review. Director Disch then ex- plained the procedure followed in making the 1445 oct. 14, 1968 study. In brief, information had been · secured from the cities of Colton/ Redlands and San Bernardino Water Departments and after a comparison was made, a range and median was determined (using an average) for each job classification. A proposed revision was drafted to the applicable District Ordinance covering personnel salary range and rates and the Committee then arrived~.at a median. Suggested revisions were recom- mended solely for the purpose of bringing ~ District personnel salary ranges and rates in line with surrounding communities which had comparable water departments and was strictly based on job classifications. Director Littleton inquired about the Job classification of Janitor and stated from his personal experience this range and rate~ was too low, even for part time help and recommended this range and rate be raised to 2lB at $2.01 per hour. MOTION It was moved by Director Disch, seconded by Director Littleton, carried unanimously, that the staff be authorized to bring an amended Ordinance No. 14 to the Board Meeting of October 28, 1968, incorporating the adjustments as discussed and reflecting the correction recommended by Director Littleton to increase the "step range" for Janitor from 2lA to 2lB and present to the Board of 7. Directors for acceptance and to become effective November 1, 1968. LIAISON ADVISORY GROUP The General Manager gave a report on the MEETING WATER PRICING Liaison Advisory Group Meeting - Water COMMITTEE S.B.V.M.W.D. Pricing Committee at San Bernardino Valley OCTOBER 9, 1968 Municipal Water District on October 9, 1968 stating Edward Wells of Bartle-Wells was gathering information on the study of water pricing he is doing for the Valley District. Also,~3Mr. Wells advised that Proposition 9 ballot measure at the forthcoming election was creating some very rugged complications and caused a delay in his working on the water pricing study. The General Manager noted Mrs. Chandler, representative of the Legislative members of the member agencies, made an unprecedented appearance at the meeting. CORRESPONDENCE MORGAN & FRANZ A letter invoicing insurance premium from BILLING VERIFICATION Morgan & Franz, dated October 10, 1968(copies INSURANCE PROTECTION distributed to the Board with Agenda) for checking premium payments quoted at the time bids were opened for insurance protection several months ago. The Auditor-Treasurer pointed out that there was no deviation in billing amount from that quoted in the bid. UNFINISHED BUSINESS - RESOLUTION NO. 1168 - Resolutio~ No. 1168 was presented to accept ACCEPTING DEDICATION Dedication of Sewers in Tract 7752 Phase II OF SEWERS TRACT 7752 from J.M.H. Corporation. MOTION Upon motion by Director Stallwood, duly s~conded by Director Disch and carried unani- mously by those Directors present to adopt Resolution No. 1168. oct. 14, 1968 1449 RESOLUTION NO. 1169 ~/ Resolution No. 1169 was presented for acceptance AC~ ~ of a Certificate of Completion and Notice of OF SEWERS MIRADA AVE. Completion from Donald L. Campbell and W. P. SEWER CONSTRUCTION Rowe & Son of the sewer construction in Mirada Avenue, Victoria Avenue to Citrus School by Michael C. Mize. MOTIO~ Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1169 was adopted. CHANGE ORDER NO. 2 Change Order No. 2 was presented from Donald L. MICHAEL C. MIZE Campbell and W. P. Rowe & Son on the Mirada MIRADA AVENUE SEWER Avenue sewer project by Michael C. Mize indi- PROJECT cating the moving of a manhole at no added cost to the District. MOTION · Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Change Order No. 2 described above was approved. REQUEST AUTHORIZATION The General Manager requested authorization FOR PRESIDENT AND from the Board for the President and Secretary sEcRETARY TO SIGN to sign a corrected Pipeline License L-3-29242 CORRECTED PIPELINE from the Atchison, Topeka and Santa Fe Railway. LICENSE The correction reflects a change of a location of a pipeline (water)in the license. Does not affect the District. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the requested authorization for signature was granted. NEW BUSINESS - REQUEST BY MRS. McMINN The General Manager read the letter from Mrs. TO PURCHASE FORMER McMinn and explained the situation, indicating MARBRAE WELL SITE the area on a plat prepared by Engineering. He recommended the District sell the site to Mrs. McMinn, at least giving her first refusal. Estimated price of the property is approximately $50.00 and it appeared that obtaining an ap- praisal would be unwise since appraisal cost might exceed property price. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, authorization was placed with the Staff for the responsibility of the sale of the property and establishing a fair price. All actions will be subject to Legal Counsel. REQUEST FOR ANNEXATION The General Manager and Engineer presented in- MARK B. SHAW COMPANY formation in regard to the property of Mark B. BASE LINE, CENTRAL, Shaw Company who have requested Annexation to OLIVE TREE LANE the District. The ~ngineer indicated the area on a plat showing two alternate routes for water service - 1. Replacement of 6" main in Olive Tree Lane and 12" main in Base Line at a total cost of $16,000.00 2. Installation of a main in llth Street Westerly of Olive Tree Lane at a total cost of $1,370.00. After considerable discussion between the staff and Board, several other possible routes for " mains to the Shaw property were mentioned - i.e. ~ -installation of main on llth Street and North- erly to BaRe Line; also, installation of a 12" main from Olive Tree Lane westerly to the Shaw property. t450 oct. 14, 1968 MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, the Staff was authorized to continue the study for other possible pro- posed routes to the Shaw property and bring the information before the Board of Directors at the next regular meeting of October 28, 1968. WATER PRESSURE Letter was directed to the Board of Directors COMPLAINT from Willia/n W. Clinton, 5598 Edgemont Drive 5598 EDGEMONT regarding low pressure of water and a request for increase was read by the General Manager who, with the Engineer and Superintendent Alcorn, had made a check of the property and a written report was submitted to the Board of the findings and recommendations in order for the staff to take action. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the Engineer was directed to write a letter to the owner stating the amount of pressure delivered to the area in question, making recommenda- tions and including the information that otker residents of the area do not appear to have problems although the pressures are the same. REQUEST FOR SURVEY Letter to the District from Sylvan Mobile WATER FOR SYLVAN Estates requesting a survey of feasibility and MOBILE ESTATES P.M. costs to bring water to P. M. Savage property, SAVAGE PROPERTY EAST east end of Base Line, was read by the General END OF BASE LINE Manager. Discussion ensued regarding funds and Director Littleton mentioned Federal Grant money might be available and should be considered.. MOTION Upon motion by Director Disch, duly seconded by Director Wall, and carried unanimously, the staff was authorized to make the requested study. REQUEST AUTHORIZATION The General Manager requested authorization TO DESIGN SEWER LINES for C M Engineering Associates and W. P. Rowe TO SERVE AREA PALM TO & Son to design sewer collection lines for BOULDER NORTH OF serving the area east of Palm Avenue, North ATLANTIC of Atlantic and west of Boulder Avenue. MOTION On a motion by Director Stallwood, duly seconded by Director Wall and carried unani- mously, the Consulting firm of C M Engineering and W. P. Rowe & Son were authorized to design sewer collection lines for serving the area east of Palm Avenue, north of Atlantic Street and west of Boulder Avenue. ADJOURNMENT There being no further business to come before MOTION the meeting, motion for adjournment was made by Director Disch, duly seconded by Director Littleton and carried unanimously at 10:35 p.m. d G. RiggerS; Secretary Board of Directors APPROVED: ~o~Ta~n-W. Forfest, President