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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/28/1968 oct. 28, 968 1451 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 28, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Engineer Garcia; Recording Secretary Dudley; Assistant Office Manager Lyons; Attorney Farrell; Consulting Engineers Rowe and Halwes; Spencer Sparks and Mr. Gray Kinnier, Jr. MINUTES There being no additions or corrections to the minutes of the regular meeting of October 14, MOTION 1968, motion was made by Director Wall, duly seconded by Director Disch and carried unani- mously, to approve the minutes as submitted. DEVIATION FROM AGENDA The Chairman asked for deviation from the agenda to deal with some pressing matters. GENERAL MANAGER- The Chairman stated that last week it came to SECRETARY ILLNESS his attention that Mr. Rickert had been con- fined to St. Bernardine's Hospital with a heart attack and because of the fact that he might not be able to work for an as yet unknown period of time, he felt some action on the part of the Board was necessary to try to take care of the work. A matter to be considered as the next item was a factor in the recommendation that David Garcia be appointed as Acting Manager- Secretary. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, approval was given for the appointment of David Garcia to serve as Acting Manager- Secretary until the General Manager is able to return to his duties. LETTER OF RESIGNATION The Chairman read a letter of resignation from Auditor-Treasurer Bishop as follows: "It is with some reluctance that I write this letter tendering my resignation as Auditor- Treasurer and Office Manager of the East San Bernardino County Water District effective December 31, 1968. I have been offered an excellent opportunity to join another C.P.A. in public practice in this area and I feel the opportunity is one I cannot pass up. I'woUld like to begin using my vacation and compensatory time December 10, 1968 which would make December 9, 1968 my last working day. I will be glad to work with the Board in any way I can to find a ~replacement as quickly as possible." MOTION Following discussion, a motion was made by Director Disch, duly seconded by Director Oct. 28, 1968 Littleton and carried unanimously to accept Mr. Bishop's resignation with regret and authorize the preparation of a Resolution of commendation and best wishes for the future. MOTION Director Disch made a motion that the Personnel Committee be authorized to proceed to find someone to replace Auditor-Treasurer Bishop with recommendation to be made to the Board as soon as possible. Duly seconded by Director Wall and carried unanimously. GRAY KINNIER PROTEST The Chairman noted Mr. Gray Kinnier present. OF HIGH WATER BILL Mr. Kinnier resides at 5965 Hudson Avenue and entered a protest of his extremely high water bill for the month of August, being billed on September 10, 1968 for $60.30 when his bill usually runs $14.00 to $19.00 per month during the summer months. He also stated he had been on vacation a couple of weeks during that time but had hired a ten year old neighbor child to take care of the watering. He stated he was merely seeking information as to how this could have happened. MOTION Upon motion by Director Disch, seconded by Chairman Forrest as the Chairman's privilege, to take an average of Mr. Kinnier's bills for the same month for the last three years and ask him to pay the amount of the average, plus the 20% increase which became effective this year~ The motion lost by the following roll call vote: AYES, Directors: Disch and Forrest NOES, Directors: Wall, Littleton and Stallwood ABSENT, Directors: None. A contest of this bill in comparison with the Jens Morley bill was brought up but the facts were not readily available for comparison, MOTION therefore motion was made by Director Littleton, duly seconded by Director Disch, that the facts of the two cases be brought up at the next Board Meeting for comparison, along with any other adjustments which have been brought to the attention of the Board of Directors. The motion passed by a majority, with Director Stallwood casting a dissenting vote. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Mr. Kinnier was permitted to hold up on payment of this delinquent bill of $60.30 until after the Board's decision at the meeting of November 12, 1968. ORDINANCE NO. 279 - Ordinance No. 279, prepared by Attorney Farrell, AMENDING ORDINANCE was presented to amend Ordinance No. 14, para- NO. 14, RATE AND graph 3, Section B or Article IX, Classifications CLASSIFICATION CHANGES and Salary Range. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Ordinance No. 279 amending Ordinance No. 14 was adopted as presented, effective November 1, 1968. APPROVAL OF WARRANTS The warrants for the month of September, 1968 which had been placed for the perusal of the Directors, were approved as submitted by motion MOTION of Director Littleton, duly seconded by Director Wall and carried unanimously. oct. 28, 1968 1453 CORRESPONDENCE A letter was read from the Regional Economical REGIONAL ECONOMIC Development Council inviting the Board of DEVELOPMENT COUNCIL Directors to hear Mr. Donald D. Stark, Attorney, speak on "Water - A Surplus Commodity", at the Holiday Inn, San Bernardino on November 7, 1968 at 8:00 a.m. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, any directors and staff members who can, were authorized to attend. Alice is to be notified by Thursday, October 31, 1968, so she can make reservations. ANNEXATION REQUEST Announcement was made of the request for annexa- RECEIVED - EAST MAIN tion of an area on east Main Street and Central AND CENTRAL, HIGHLAND Avenue in Highland. Some explanation was given by Engineer Garcia who asked for Board author- ization to proceed with the project. It was felt that a study should be made first to determine costs and feasibility as well as routes. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, authorization was given for a study to be made by C Engineering Associates with report to be presented to the Board of Directors at the regular meeting of November 12, 1968. SYLVAN MOBILE HOME A letter had been received from Mr. E. J. Zeiner ESTATES REQUEST FOR of Sylvan Hobile Home Estates, asking for costs COSTS TO SUPPLY WATER in connection with supplying water to the area TO SAVAGE PROPERTY of the P. M. Savage home property on the bench BASE LINE ON BENCH at Base Line for a proposed 250 space mobile home park, the construction of which will depend upon the cost, etc. Engineer Garcia had pre- pared a water study which was presented to the Board, showing the possible means of supplying water service and costs as Alternate "A" and Alternate "B". Consulting Engineer Rowe stated that this is an area which is bound to develop and that this could be the opening approach for the start of that development which will then spread easterly. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the Acting Manager is to discuss the problems and costs with the developer for possible negotiations. Consideration must be given to District Ordinances as a basis. The developer or representative is to be invited to attend the next Board meeting on November 12, 1968 when the report will be made. PERSONNEL COMMITTEE Director Disch reported for the Personnel REPORT Committee that additional help is needed to assist the construction field crew. An employment application of Vencent Medina had been reviewed by the staff and Acting General Manager and the Committee recommended hiring Vincent Medina. MOTION Upon motion by Director Disch, the employment of Vincent Medina was to be approved as of October 29, 1968 as a utility crewman. This motion died for lack of a second. 1454 October 28, 1968 DISCUSSION It was suggested that before hiring the man, a report should be received regarding the man's physical condition, especially for any chronic back ailments or injuries and also his references and previous employer of 18 should be contacted. In fact, Director Littleton felt that a medical examination and report should be required of all field personnel especially, in fact, from all per- sonnel. He felt this should be made a policy in all hirings. MOTION Director Disch then made a motion that the Acting Manager be authorized to make an investigation of the background and employ- ment record of Vencent Medina by checking with his previous employer to determine if he meets satisfactory physical and past per- formance requirements and, if so, then he be be employed. Duly seconded by Director Wall and carried unanimously. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the item of employment subject to satisfactory medical report on all employees be referred to the Personnel Committee and checked out with Legal Counsel and District's Insurance Agents with the view of making it a require- ment or policy for hiring of all employees. REPORT ON 5% UTILITY The Chairman reported that he had met with TAX COLLECTION Mayor Ballard of the City of San Bernardino regarding the District's recommended method for the City to determine its 5% Utility Tax from the District's water customers residing within the City of San Bernardino. He stated ~m~ that the Mayor said the matter will be con- sidered, but that we should not expect any answer until after November 5th. ERRORS AND OMISSION Copies of the letter of opinion rendered by INSURANCE OPINION BY Attorney Farrell had been mailed to each ATTORNEY FARRELL director therefore it was felt no further discussion was necessary and it will be filed as an insurance opinion in District's files. MARK B. SHAW REQUEST A further letter had been received from the FOR ANNEXATION NO. Mark B. Shaw Company stating that the annexa- 1968-14 tion proceedings which they initiated be considered only under the following con- ditions. 1. "That they be permitted to use the water facilities provided by this District from Base Line. 2. That they be permitted to use the sewer system operated by this District from Base Line." Various cost figures were presented by Dist- rict Engineer Garcia with the recommendation ~m~ that water service be provided but that the connection could more reasonably be at the corner of their property on Eleventh Street. MOTION After due consideration and discussion of the matter, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, to abide by the recommendations of the staff and engineers and provide water service on Eleventh Street and sewer service at Base Line. This information was to be transmitted to the Mark B. Shaw Company. Oct. 28, 1968 1455 DISCUSSION ORANGE Further discussion of the annexation of the KNOLL AREA ANNEXATION Orange Knoll area was brought up at this time as the request now has been made for the annexation of the Dunn property. Engineer Garcia explained the additional cost involved in including the Dunn property in the annexation. Engineer Rowe stated that actually the District should get easements from Mr. Widmeyer for the full length of the road. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, author- ization was given for the staff to proceed with the annexation of Orange Knoll including the main extension to the Dunn property with ease- ments or whatever is required. RESOLUTION NO. 1170 - Resolution No. 1170 was presented to authorize AUTHORIZING EXECUTION the President and Acting Secretary to execute a OF GRANT DEED FOR SALE Grant Deed for the sale of property on Sixth OF DISTRICT PROPERTY Street east of Victoria which is known as Plant TO LENA MC MINN 38, to Lena McMinn for $150.00. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1170 was adopted; STUBBLEFIELD A letter of request had been received from the CONSTRUCTION COMPANY Stubblefield Construction Company for the REQUEST FOR DISTRICT District to sell to Ronald DeLeva the 120' x TO SELL SMALL STRIP 5' piece of property owned by the District OF LAND TO DE LEVA which adjoins Plant No. 54A on LaPraix Street. This land is not now and probably never will be used by the District and when estimating the land value it seemed that about $200.00 would be a fair price to ask for the land. MOTION UpoR motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, the staff was authorized to negotiate with the prospective purchaser on the price to be not less than $200.00. CEDAR SPRINGS DAM Announcement was made of the Ground Breaking GROUND BREAKING Ceremonies and luncheon at the Green Tree Inn, Victorville, on November 9, 1968. The luncheons will be $5.00 each and transportation will be furnished by the Upper Santa Ana River Water Coordinating Council to the Green Tree Inn and to the Cedar Springs Dam Site. Reservations required. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, any directors or staff members who can attend, be authorized to do so. Directors Littleton, Forrest and Stallwood as well as Acting General Manager Garcia indicated they would attend. Reservations will be made for them. RESOLUTION NO. 1171 - Resolution No. 1171 was presented to initiate INITIATING PROCEEDINGS proceedings for annexation of territory to the FOR ANNEXATION NO. District in the area of Pacific, Nona and 1968-3, PACIFIC, NONA Orange Streets, Highland, as Annexation No. AND ORANGE STREETS 1968-3. This is a majority annexation for HIGHLAND sewer service only. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Res61ution No. 1171 was adopted. 1456 Nov. 4, 1968 ADJOURNMENT - There being no further business to come before the meeting, adjournment was declared at 9:50 p.m. David Garcia, Acting Secretary APPROVED: ~or~an W. Forre~t, PreMi~eft EAST SAN BERNARDINO COUNTY WATER DISTRICT SPECIAL MEETING NOVEMBER 4, 1968 CALL TO ORDER The Special meeting was called to order at 4:15 p.m. PURPOSE OF MEETING The special meeting was called for the purpose of dealing with a personnel matter and for discussion of extended sewerage service. ROLL CALL Directors Present: Disch, Forrest and Littleton Director Stallwood arriving at 4:20 p.m. Directors Absent: Wall. Others Present: Auditor-Treasurer Bishop Engineer Garcia as Acting Manager-Secretary and Recording Secretary Dudley. DIRECTOR STALLWOOD Director Stallwood arrived just after roll call, ARRIVED 4:20 p.m. PERSONNEL MATTER Director Disch reported that members of the staff AUDITOR-TREASURER had interviewed Mr. Howard H. Hendricks, C.P.A. REPLACEMENT and that a Personnel Committee meeting had been held for the purpose of interviewing Mr. Hendricks who is a local resident and was well recommended by other C.P.A's. Other personal data was reported and the committee recommended that Mr. Hendricks be retained for the position of Auditor-Treasurer of this District at a monthly salary of $1,000 to start on November 12, 1968 in order to work with Mr. Bishop until December 9, 1968. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously by those directors present, Mr. Howard H. Hendricks, C.P.A. was hired as Auditor-Treasurer for the District at a salary of $1,000.00 per month, duties to begin November 12, 1968. DISCUSSION OF SEWER The Chairman read a letter which he had received EXTENSION AND from R. P. Merritt, Jr. Redlands City Manager, DISPOSAL IN EAST AREA regarding a previous suggestion or query from this District about the possibility of some type of Joint Powers Agreement with the City of · Redlands for disposal of sewerage effluent from the east end of the valley into the Redlands Disposal Plant similar to the agreement with the City of San Bernardino. MOTION After considerable discussion, motion was made by Director Stallwood, duly seconded by Director