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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/25/1968 Director Stallwood, seconded by Director Wall and carried unanimously at 9:15 p.m. Davi~d~~Secretary APPROVED: Norman W. Forrest, Pre~ident EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 25, 1968 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the F~ag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood, Wall Directors absent: None. O~hers present: Acting General Manager-Secre- tary Garcia; Auditor-Treasurer Bishop; Recording Secretary Dudley; Howard Hendricks; Attorney Farrell; Consulting Engineers Rowe and Balwes; Spencer Sparks; Stockholders in Mutual Well Company, David H. Roddick, Laird K. Roddick, Donald M. Roddick, Harold M. Rich, John R. Poppett, Hazel Steele and Fred W. Dorman. MINUTES There being no additions and but one correction to change the name of Reporter Burt Lancaster to Burt Hendrickson, the minutes of the regular MOTION meeting of November 12, 1968, motion was made by Director Littleton, duly seconded and carried unanimously to approve the minutes as corrected. AUDITOR-TREASURER'S REPORT - FINANCIAL STATEMENT Auditor-Treasurer Bishop called attention to the new form of the monthly financial state- ment which will be used from now on stating that some of the items which seem out of line with the budget now will fall more in line as the year progresses. DISCUSSION MUTUAL WELL COMPANY Present at the meeting were 7 members of the Mutual Well Company. Mr. John Poppett spoke for them stating the facts previously known regarding the stock in the Mutual, some of which is owned by the District. They would like to get out of the water business and they had been told by General Manager Rickert that one share of stock per acre would satisfy the District's water requirement which would leave some excess ~ares which they would like to sell to the Dlstr~~- After considerable discussion and suggest%~~ for~orking out the problem, it was felt that a decision could not be made at this time. NOV. 25, 1968 1463 MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the matter was referred to ~he staff, Legal Counsel and the Water Committee for consideration and recommendation at the Board Meeting of December 23, 1968. APPROVAL OF The following warrants were submitted for perusal DISBURSEMENT by the Directors: AUTHORIZATION Water Fund #3711 - 3836 (General) $200,349.32 #2034 - 2099 (Payroll) 14,468.78 $214.818.10 Sewer Fund # 318 #319 200,000.00 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the above listed warrants were approved. ROWE REPORT ON Engineer Joe Rowe presented his report on re- RELOCATION OF WATER location of various water mains which will be FACILITIES FOR in the right of way of construction for the CROSSTOWN FREEWAY Crosstown Freeway from Del Rosa Avenue to Arden Avenue, showing on maps the locations of the relocations with explanations, and gave some figures. Depreciation in cost of pipe historically would be $1,333.00. The total estimated cost of the entire water project is $112,500.00 - 31,000.00 District cost $81,500.00 State cost. He stated he would prepare a letter to the District covering the entire report and recom- mended that then the Districh should send notice to the State Highway Department of District intentions. The State Highway Department will then issue a notice to the District to relocate. When the notice is received, then the District must relocate facilities prior to August, 1969. He also stated the District should ask the State to advance funds to carry the project con- struction. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Engineer Rowe was authorized to submit to the District a letter outlining the water main relocation project so that copies could be sent to the directors with the mailing of the agenda for the December 9th meeting to be further discussed at that meeting. SEWER RELOCATION Engineer Don Halwes was called upon to present REPORT FOR FREEWAY the report on the sewer relocation portion of CONSTRUCTION the project for the Crosstown Freeway. He stated no depreciation will be shown on sewers. The sewer relocation project poses a couple of problems which still have to be resolved. One of these problems is whether or not the State will reimburse the District for abandoned sewer lines. He stated the District should be made whole without any expense as far as the sewer project is concerned. The total sewer cost estimate is $85,000.0~. C M Engineering will also send a letter to the District with the information to be sent on by the District to the State. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, C M Engineering was authorized to submit a lette~ on the sewer relocations for the Crosstown Freeway to the District for action at the 1464 Nov. 25, 1968 Board Meeting of December 9, 1968. ACTING MANAGER'S REPORT RESOLUTION NO. 1186 - Resolution No. 1186 was presented along with ACCEPTING PIPELINE the fully executed easement from the San Bernardino EASEMENT FROM CITY City Unified School District, a pipeline ease- SCHOOL DISTRICT FOR ment for an area in connection with the con- PATTON JR. HIGH SCHOOL struction of the Patton(Serrano) Junior High School at Bangor and Piedmont Drive. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1186 was adopted. CITY OF SAN BERNARDINO For information only, it was announced that an ANNEXATION Annexation request notice had been received from the San Bernardino City Unified School District to annex the site of the Palm Avenue Elementary School to the District. No action necessary or taken. THEFTS FROM DISTRICT The Acting General Manager reported two differ- YARD ent thefts from the District yard. The first one took place November 17th from truck No. 17, tools, copper tubing, tool trays and pump re- pair supplies amounting to $179.55. The second theft occurred between Friday, November 22 and Monday, November 25th from the SeweRoder #16. The radio control head, microphone and related attachments were removed and 5 gallons of regular gasoline as well as one 5 gallon gasoline can were taken, amounting to about $115.00. The insurance policy does not cover the tool theft, but should cover the radio theft. He also reported that the thieves had come over the fence on the north side of the yard and the staff recommended that another strip of chain link fence three feet wide be added to the existing fence with the three strings of barbed wire angled above as they are now. Bids were obtained for this installation of approximately 168 feet of chain link fencing and the low bid was $231.00. He also stated that the Krekel Detective Bureau had been contacted again for their price on services which would be at least two complete patrols 7 nights a week and on occasion, 3 times a night for $45.00 per month. He recommended the installation of the additional chain link fencing. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, authorization was given for the installation of the chain link fencing for $231.00. UNFINISHED BUSINESS REVISED REQUEST FROM The Acting General Manager reported having re- MARK B. SHAW COMPANY ceived another revised request from Mark B. Shaw Company for sewer service only for the proposed mortuary in Highland. The sewer service would be provided in Base Line. The request includes sewer service only to the 200' x 400' portion of the property fronting on Base Line. It was reported that the original request from the Mark B. Shaw Company was for both water and sewer service for their entire parcel of land. The revised request was received after the District Main Extension Quotation was sent to them. It was also reported that the Southern Nov. 25, 1968 1465 California Water Company has installed a two inch diameter service for the mortuary. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, approval was given for sewer service only on Base Line as requested. I.D.A. FALL CONVENTION Announcement was again made of the Irrigation DISNEYLAND HOTEL Districts Association Fall Convention at DECEMBER 4, 5 & 6. Disneyland Hotel December 4, 5 and 6, 1968. Director Forrest will attend and November 25, 1968 was the deadline for anyone else who might wish to attend. No one else wished to attend, therefore advance registration will be sent in for Director Forrest. RESOLUTION NO. 1185 - Resolution No. 1185 was presented and all ACCESS TO SAFE DEPOSIT necessary signatures were obtained to authorize BOX BANK OF CALIFORNIA access to the District's Safe Deposit Box No. 1466 at The Bank of California, National Association. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Resolution No. 1185 was adopted. DISCUSSION CORWIN It was reported that a letter from Richard A. WELL SITE Corwin had been received. A plat was displayed showing the location and giving the size of the well site as 90 x 110 feet. The letter stated the adjacent property is selling for $8,500 per acre. The well site is 0.1967 acres and would therefore be valued at $1,672.00 to the District. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, authorizing the staff to make an offer subject to the market price per acre as set in the escrow for the adjacent property. NEW BUSINESS - RESOLUTION NO. 1177 Resolution No. 1177 was presented, requesting REQUESTING L.A.F.C. the Local Agency Formation Commission to ap- APPROVAL ANNEXATION prove the boundaries of Annexation No. 1968-12, 1968-12. the Lester Diversified Tract No. 7984 for water and sewer service. This tract is located be- tween Streling and Arden, and Marshall Blvd. and Lynwood Drive. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1177 was adopted. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, in the agenda and minutes, when mentioning any tract, give street boundaries for location purposes. REQUEST AUTHORIZATION The Acting General Manager asked for authoriza- TO CALL FOR AND OPEN tion to call for and open bids for installation BIDS FOR WATER SYSTEM of the water system in Tract 7984, Lester TRACT 7984, LESTER Diversified, Inc. located between Sterling DIVERSIFIED Avenue and Arden Avenue, Marshall Boulevard and Lynwood Drive at 7:30 p.m. at District Office on December 9, 1968. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, bids will be called for and opened for installing the water system in Tract 7984 described above, at District office, 7:30 p.m. December 9, 1968. 1466 Nov. 25, 1968 AKER REQUEST FOR Mr. Raymond Aker requested dismissal of his DISMISSAL FROM parcel of land from the condemnation suit, CONDEMNATION SUIT East San Bernardino County Water District vs ESBCWD VS ESTHER HAYES Esther Hayes, et al(Flood Control District) ET AL as not within the Flood Control right of way. The request was sent to Attorney Green who has sent to the District the "Request for Dismissal" which has been signed by Raymond Aker; also the "Dismissal As To Certain Defendants Only" which is to be signed by the Acting Secretary of the Board and the "Lis Pendens" to accompany the other papers to be taken to the County Clerk and the Lis Pendens recorded. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, Mr. Aker's request was granted. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, the Acting General Manager-Secretary was authorized to sign and record the neces- sary instruments. REQUEST PURCHASE OF Auditor-Treasurer Bishop asked for authoriza- NEW CALCULATOR FOR tion to purchase a new calculator for the ACCOUNTING DEPARTMENT Accounting Department as the one which has been used is very old and has been repaired several times and now is non-operative. It is felt the machine has served its time. An adding machine could be purchased for $285.00 but a printing calculator is what is really needed, and one can be purchased for approxmately $495.00. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton, authorization was given for the purchase of the printing calculator at $495.00. RESOLUTION NO. 1179 - Resolution No. 1179 was presented for accept- ACCEPTING GRANT OF ance of a Grant of Lien in the real property LIEN, T. ZYSS OF of Thadeus and Erna Zyss of Browning Road in BROWNING ROAD the amount of $1,320.00 for water service. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Resolution No. 1179 was adopted. RESOLUTION NO. 1180 - Resolution No. 1180 was presented for accept- ACCEPTING GRANT OF ance of a Grant of Lien on the real property of LIEN, HOWZE OF Marvin and Beverly Howze of Browning Road in BROWNING ROAD the amount of $1,592.50 for water service. MOTION Upon motion by Director Lit~leton, duly seconded by Director Wall and carried unani- mously, Resolution No. 1180 was adopted. RESOLUTION NO. 1181 - Resolution No. 1181 was p~mesente~ fo~ accept- ACCEPTING GRANT OF ance of a Gr~nt of Lien on the real property LIEN, LETSON OF of Frank C. and Anne M. Letson of Browning Road BROWNING ROAD in the amount of $830.00 for water service. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1181 was adopted. RESOLUTION NO. 1182 - Resolution No. 1182 was presented for acceptance ACCEPTING GRANT OF of a Grant of Lien on the real property of Doug LIEN, VAN HOWD OF and Nancy Van Howd of Browning Road in the BROWNING ROAD amount of $496.50 for water service. Nov. 25, 1968 1467 MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1182 was adopted. RESOLUTION NO. 1183 - Resolution No. 1183 was placed on the agenda, ACCEPTING GRANT OF expecting to have the Grant of Lien by Board LIEN, WILBURN OF Meeting time, however it is on the property of BROWNING ROAD Darrell W. and Evelyn R. Wilburn of Browning Road in the amount of $830.00 and Mr. Wilburn did not get in to sign it. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1183 was approved subject to the signing by Mr. and Mrs. Wilburn of the Grant of Lien. The staff was directed to send a letter to Mr. and Mrs. Wilburn and the others who have not executed Grant of Lien stating District policy regarding arrangement for monthly payments to be completed in two years. RESOLUTION NO. 1184 - Resolution No. 1184 was presented for acceptance ACCEPTING GRANT OF of a Grant of Lien against the real property of LIEN, SHELL OF Dr. William N. and Audrey C. Shell of Browning BROWNING ROAD Road in the amount of $1,377.50 for water service. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolu- tion No. 1184 was adopted. REQUEST FOR WATER & A request has been received from ~he San SEWER SERVICE FOR Bernardino City Unified School District for ARDEN AVENUE water and sewer service by this District for ELEMENTARY SCHOOL the Arden Avenue Elementary School which is at present within the boundaries of the District. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, authorization was given to provide water and sewer service for the Arden Avenue Elementary School subject to a report of sewer costs to be presented at the Board meeting of December 9, 1968. ANNOUNCEMENTS - ANNEXATION BY CITY Announcement was merely made of a Notice of OF SAN BERNARDINO Public Hearing from the LAFC having been re- ceived showing annexation by the City of San Bernardino of the area north of Monterey east of Waterman Avenue. LETTER FROM CITY A letter had been received by Director Littleton OF UPLAND from I. C. Harold Terry, Purhcasing Agent for the City of Upland inviting this District to become a member of the California Association of Public Purchasing Officials, $5.00 membership fee. There was no motion but the staff was requested to check it out and report at the next Board meeting of December 9, 1968. ADJOURNMENT There being no f~rther business to come before MOTION the meeting, motion for adjournment was made by Director Stallwood, duly seconded by Director Wall at 10:05 p.m. David G&rcia~ ~ing Secretary Board of Directors