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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/09/19681468 Dec. 9, 1968 APPROVED: Norman W. Forrest, PreSident EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 9,1R68~ CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood and Wall Directors absent: None. Others Present:i Acting Manager-Secretary Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Spencer Sparks; Eddie Evans and Robert E. Van Vacter of El-Co Contractors; C. W. Bishop. MINUTES There being no additions or corrections to the minutes of the regular meeting of November MOTION 25, 1968, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously for approval of said minutes as submitted. BID OPENING - The Acting Secretary opened and read the bids INSTALLATION OF WATER for the installation of water mains and appur- MAINS & APPURTENANCES tenances within Tract 7984, the Lester IN TRACT 7984 Diversified tract, located between Sterling and Arden Avenues and Lynwood Drive and Marshall Boulevard. Streets within the tract are Val Mar Road, New, omb Street, McKinley and Hudson Avenues. The required 10% bid bonds were included with all the following bids: 1. Paramount Pacific, Inc. $6,931.00 2. Royal Pipeline Company 4,368.20 3. El-Co Construction 3,235.50 4. Michael C. Mize 4,364.60 Engineer's Estimate $4,200.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, the bid proposals were turned over to the engineers for checking and recommendations. ENGINEER'S Engineers Rowe and Halwes reported all bids in RECOMMENDATIONS order and correct except that El-Co Construction, whose bid was low, should be rejected upon the advice of Legal Counsel because they had not signed the bid bond. The engineers then recommended accepting the next low bid of Michael C. Mize in the amount of $4,364.60 subject to the approval of Legal Counsel. MOTION Upon motion by Director Littleton, duly Dec. 9, 1968 1469 seconded by Director Wall and carried unani- mously, the contract was awarded to the lowest acceptable bidder, Michael C. Mize, subject to the approval of Legal Counsel. MRS. JENKINS OF 27132 The Chairman called upon Mrs. Jenkins of EAST THIRD STREET 27132 East Third Street, Highland, who had PRESENT asked to be given a place on the agenda to speak to the Board of Directors regarding a $5.00 water service reconnect charge. Mrs. Jenkins had various complaints regarding her water service at the above address. After some discussion, the acting manager requested the matter be postponed until the next regular Board Meeting in order to investigate in detail, the various complaints. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, the Acting Manager was allowed time until the meeting of December 23rd to study the file and determine the facts in the case as recorded in the files. CORRESPONDENCE ~ STONE & YOUNGBERG Copies of a letter from Mr. Hyland, of Stone & Youngberg, had been mailed to each director for their information concerning the delay in their report. Mr. Walsh of Southern California Water Company, has ~een contacted on this matter. Therefore, data needed to complete their report has been badly delayed. No action necessary or taken. W. P. ROWE & SON Copies of this letter from W. P. Rowe & Son were also mailed to each director for their information in connection with certain possible use of imported northern water by the City of San Bernardino. MOTION - Director Disch made a motion for the Acting LOST FOR LACK OF A General Manager to direct a letter to Penn SECOND Rowe asking him to elaborate on the last sentence of his letter, date~--De~ember~ 4,1~ 196B,~file~refe~ence 490.0 and 377.0. The motion lost for lack of a second. REPORTS - C M ENGINEERING Copies of the report letter from C M Engineering ASSOCIATES ON SEWER Associates regarding sewer relocation for Cross- RELOCATION FOR town Freeway, were sent to each director before CROSSTOWN FREEWAY the meeting in order to dispose of its infor- mation quickly at the meeting. MOTION Therefore, motion was made by Director Littleton, duly seconded by Director Wall and carried unanimously, the Acting General Manager was authorized to prepare a letter to the State Highway Department giving the information con- tained in the C M Engineering Associates letter of December 4, 1968 about the relocation of sewers in the area of the section of the Crosstown Freeway from Del Rosa Avenue to Arden Avenue and Highland Avenue. 1470 Dec. 9, 1968 W. P. ROWE & SON ON ' Copies of the report letter from W. P. Rowe WATER FACILITIES & Son regarding water main relocation for RELOCATION FOR Crosstown Freeway, were also sent to direc- CROSSTOWN FREEWAY tors to minimize the discussion time at Board meeting. This letter sets forth the information needed by the State Highway Department. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, the Rowe report was accepted and the General Manager authorized to send a letter to the State Highway Department giving the information contained in that report letter. SEWER STUDY ARDEN Don Halwes of C M Engineering Associates. report- AVENUE ELEMENTARY ed on the costs of providing sewer for the SCHOOL Arden Avenue Elementary School. An approxi- mately 350 foot extension of eight inch sewer pipe will be needed along with two manholes and laterals. Estimated cost is $4,000.00 for this project. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, C M Engineering Associates were authorized to pre- pare plans and specifications for the sewer project to the Arden Avenue Elementary School so that bids can be called for and opened at the Board meeting of February 10, 1969. CALIFORNIA ASSOCIATION The Acting General Manager reported that he had OF CALIFORNIA written for more detailed information about the PURCHASING OFFICIALS Association of California Purchasing Officials in order to complete the investigation, and would like to report on it at the first meeting after the information is received. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the above report was postponed until the Acting General Manager has sufficient information to judge its merits. ACTING MANAGER'S REPORT - RESOLUTION NO. 1190 Resolution No. 1190 was presented for accept- ACCEPTING GRANT OF ance of a Grant of Lien from Casimir Zyss for LIEN FROM C. J. Zyss water service to his property on Browning Road, OF BROWNING ROAD in the amount of $1,379.38. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1190 was adopted. RESOLUTION NO. 1191 - Resolution No. 1191 was presented for acceptance CERTIFICATE & NOTICE of the Certificate of Completion for the instal- OF COMPLETION WATER lation of water mains and appurtenances in Tract MAINS IN TRACT 7386 7386, Stratford, Seine, Rhone and Catalpa Avenues, Job W-674, completed by Regal Construction Company. This was held up await- ing the letter from the County Road Depart- ment stating their requirements had been met by the contractor. It was reported that the County Road Depart- ment had indicated per telephone conversation, that Regal Construction Company had complied with County Road Department permit require- ments and that this information would be confirmed in writing. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1191 was adopted and author- Dec. 9, 1968 1471 ization was given for the preparation and filing of the Notice of Completion following receipt of the letter from the County Road Department. H.U.D. APPLICATION It was reported that a letter had been re- ceived from the Department of Housing and Urban Development regarding advances by this District for Public Works Planning Program, Basic Water and Sewer Facilities Grant Program along with forms to be filled out and returned to them. H.U.D. asked for a preliminary plan for our water and sewer developments. The Acting General Manager requested author- ization to prepare preliminary water and sewer planning studies for the area east of the District in order to complete the H.U.D. forms. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, the staff was authorized to prepare the studies and submit the studies and completed H.U.D. forms for Board approval. UNFINISHED BUSINESS - RESOLUTION NO. 1178 - Resolution No. 1178 was presented as the final FINAL RESOLUTION FOR resolution of hearing for Annexation No. 1968-3 ANNEXATION 1968-3, for sewer service for Pacific, Nona, Palm and PACIFIC, NONA, PALM Orange Streets in Highland. This is a majority & ORANGE, HIGHLAND annexation and there were no protests. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1178 was adopted. RESOLUTION NO. 1187 - Resolution No. 1187 which had been authorized COMMENDING AUDITOR- by the Board, was read in full, commending TREASURER BISHOP FOR Auditor-Treasurer Bishop for his services to the HIS SERVICES District for the past two years. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1187 was adopted, and all directors signed the document which will be suitably framed and presented to Mr. Bishop. RESOLUTION NO. 1188 - Resolution No. 1188 was presented for accept- ACCE¼TOMG DEED AMD ance of a Deed and Conveyance of Water Rights CONVEYANCE OF WATER which has now been received from Ernest J. and RIGHTS FROM ERNEST J. Blanche F. Meyer and it was announced that two & BLANCHE MEYER water services have been set for him on Base Line. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1188 was adopted. RESOLUTION NO. 1189 - Resolution No. 1189 was presented for author- TO THE BANK OF ization to the Bank of California of names of CALIFORNIA ESTABLISHING those persons authorized to sign District NAMES OF THOSE checks to the various bank accounts. AUTHORIZED TO SIGN CHECKS Upon motion by Director Wall, duly seconded by MOTION Director Littleton and carried unanimously, · Resolution No. 1189 was adopted. REQUEST TO CALL FOR Request was made by the Acting General'Manager INFORMAL BIDS FOR for authorization to call for informal bids for BOOSTER PUMPS, ETC. booster pumps and miscellaneous work at Plant PLANT 59. BUDGET ITEM 59 hear Hemlock and Aspen Drive. This item has been budgeted for the current fiscal year. ~472 Dec. 9, 1968 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by a majority by the following roll call vote, approval was given to call for informal bids for Plant 59 booster, etc. AYES, Directors: Forrest, Littleton, Stallwood and Wall NOES, Directors: Disch ABSENT, Directors: None. NEW BUSINESS - REQUEST AUTHORIZATION Authorization was requested to call for and TO CALL FOR & OPEN open bids at District office December 23, 1968 BIDS DECEMBER 23, at 7:30 p.m. for the water system installation 1968 FOR WATER SYSTEM in Bob Roberts Tract 7976 southeast of Pacific IN TRACT 7976 and Valaria. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, authorization was given to call for bids for water system in Tract 7976 on December 23, 1968. REQUEST AUTHORIZATION Authorization was requested for the Acting FOR ACTING MANAGER TO General Manager to attend a three day seminar ATTEND SEMINAR IN in San Francisco January 29-31, 1969 at the SAN FRANCISCO JANUARY University of california Extension Center, 29-31, 1969 registration $90.00, subject - "Legal Aspects of Water Resources Allocation". MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, authorization was given for the Acting General Manager and any director who might find it possible, to attend the above described Seminar. PRE-CONVENTION The Acting General Manager reported that he MANAGEMENT SEMINAR AT attended the one day pre-convention Management DISNEYLAND CONFERENCE Seminar held the day before the regular I.D.A. Convention at Disneyland, December 2, 1968. He reported that it was excellent and he felt he gained a great deal for the good of the District. ANNOUNCEMENTS - LAFC NOTICE OF PUBLIC Attention was ~lled to a notice of hearing from HEARING ON PROPOSED the Local Agency Formation Commission on a ANNEXATION TO S.B. proposed annexation of much of the Stubblefield VALLEY MUNICIPAL Mountain Shadows area to the San Bernardino WATER DISTRICT Valley Municipal Water District. This was for information only. UPPER SANTA ANA RIVER It was reported that David Garcia, Norman WATER COORDINATING Forrest and Howard Hendricks attended the COUNCIL MEETING Quarterly meeting of the Upper Santa Ana River Water Coordinating Council on December 9th at the Orange Show Cafeteria from 10 a.m. to 2 p.m. It was reported that according to Mr. Stark's and Mr. Martin McDonough's very informative talks, all indications were that the Orange County Water Suit has been settled except for a few minor details which will be worked out. WELCOME TO HOWARD The directors officially welcomed Mr. Howard HENDRICKS Hendricks as Auditor-Treasurer of the District, taking the place of C. W. Bishop. Mr. Hendricks official duties started today, December 9, 1968. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:00 p.m. Dec. 23, 1968 1473 David Garcia, Acting Secretary Board of Directors APPROVED: -Nbrman W. Forre~t, Presi~eh~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 23, 1968 (L%LL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Acting Manager-Secretary Garcia; Auditor-Treasurer Hendricks; Temporary Recording Secretary Dorr; Attorney Farrell, Consulting Engineer Rowe; Eddie Evans and Robert E. Van Vacter of El-Co Contractors; Delbert Sare of Sare's Pipeline C9.; Fred W. Dorman of Mutual Well Co. and Mrs. C. B. Jenkins. MINUTES There were no corrections to the minutes of December 9, 1968 but one addition to Paragraph 6 page 2 in which Director Disch requested that the following be added to the motion made, by asking Penn Rowe to elaborate on his letter; this letter to be identified as letter dated December 4, 1968 file reference 490.0 and 377.0. A motion was made by Director Littleton, duly seconded by Director Wall and carried unani- mously for approval of said minutes as sub- mitted with addition as stated. BID OPENING - The Acting Secretary opened and read the bids INSTALLATION OF WATER for the installation of water mains and appur- MAINS & APPURTENANCES tenances within Tract 7976, the Trevor WITHIN TRACT NO. 7976 Development Company tract located southeast of JOB NO. W-711 Pacific and Valaria including Lynwood Way and Byron Streets. The required ten per cent bid bonds were included with all the following bids: 1. El-Co Contractors $5,988.25 2. Regal Construction 10,909.00 3. Royal Pipeline, Inc. 6,219.20 4. Sare's Pipeline Co. 8,436.50 Engineer's estimate $5,100.00 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the bid proposals were turned over to Consulting Engineer Rowe for checking and recommendations. ENGINEER'S Consulting Engineer Rowe reported all bids in RECOMMENDATIONS order and correct. Engineer Rowe recommended the