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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/23/1968 Board of Directors APPROVED: -Nb~an W. F~reSt, P~si~nt EAST SAN BERNARDINO CO~TY WATER DISTRICT REGU~R ~ETING DECEMBER 23, 1968 (~%LL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Acting Manager-Secretary Garcia; Auditor-Treasurer Hendricks; Temporary Recording Secretary Dorr; Attorney Farrell, Consulting Engineer Rowe; Eddie Evans and Robert E. Van Vacter of El-Co Contractors; Delbert Sare of Sare's Pipeline Cg.; Fred W. Dorman of Mutual Well Co. and Mrs. C. B. Jenkins. MINUTES There were no corrections to the minutes of December 9, 1968 but one addition to Paragraph 6 page 2 in which Director Disch requested that the following be added to the motion made, by asking Penn Rowe to elaborate on his letter; this letter to be identified as letter dated December 4, 1968 file reference 490.0 and 377.0. A motion was made by Director Littleton, duly seconded by Director Wall and carried unani- mously for approval of said minutes as sub- mitted with addition as stated. BID OPENING - The Acting Secretary opened and read the bids INSTALLATION OF WATER for the installation of water mains and appur- ~4AINS & APPURTENANCES tenances within Tract 7976, the Trevor WITHIN TRACT NO. 7976 Development Company tract located southeast of JOB NO. W-711 Pacific and Valaria including Lynwood Way and Byron Streets. The required ten per cent bid bonds were included with all the following bids: 1. El-Co Contractors $5,988.25 2. Regal Construction 10,909.00 3. Royal Pipeline, Inc. 6,219.20 4. Sare's Pipeline Co. 8,436.50 Engineer's estimate $5,100.00 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the bid proposals were turned over to Consulting Engineer Rowg'~.~f checking and recommendations. ENGINEER'S Consulting Engig~er Rowe reported all bids in RECO~ENDATIONS order and cor~gct. Engineer Rowe recommended the 1474 Dec. 23, 1968 acceptance of the low bid of El-Co Contractors in the amount of $5,988.25, subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the contract was awarded to the low bidder, El-Co Contractors, subject to the approval of Legal Counsel. AUDITOR TREASURER'S REPORT - WATER FINANCIAL Reports had been previously mailed to the members STATEMENT FOR MONTH of the Board for their review and comment. OF OCT. 1968 Since no questions or comments ensued when item presented by President Forrest, statement will be filed. APPROVAL OF WARRANTS The following warrants were submitted to the Directors for approval. Water Division ~3837 - 3966 (General) $187,562.11 #2133 - 2202 (Payroll) 15,444.38 $203,006.49 Sewer Division #320 $50,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the above listed warrants were approved. CORRESPONDENCE - BIG BEAR DEVELOPMENT A copy of a Resolution of the Board of Directors COMPANY LIQUIDATION of Big Bear Development Company and a copy of Consent of Shareholders for the liquidation and dissolution of the Big Bear Development Company had previously been furnished the members of the Board for review and was pre- sented for consideration and determination by the Board. After discussion and point clari- MOTION fication, a motion was made by Director Littleton, duly seconded by Director Wall and carried unanimously authorizing the President and Acting Secretary to execute the Consent of Shareholders and forward to the ~Big Bear Development Company. REPORTS - STONE & YOUNGBERG Acting Secretary Garcia reported that Mr. PROGRESS SOUTHERN Hyland of Stone & Youngberg had called the CALIFORNIA WATER District to report that he has an appointment COMPANY PURCHASE set for January 13, 1969 with representatives of Southern California Water Company. Mr. Hyland stated that he would call this District on January 15, 1969 to give a brief report of meeting. LIAISON ADVISORY It was reported by Acting Manager Garcia, COMMITTEE MEETING that the Liaison Advisory Water Pricing Com- ON WATER PRICING mittee met on December 11, 1968 at the San Bernardino Valley Municipal Water District office. The most important and significant items discussed at the meeting were presented. One item was the concept presented by Jack Beaver at the Committee meeting regarding the possible Conveyance of Existing Water Rights to the Valley District and receiving dollar ($) credits over an amortization period of 25 to 30 years. MRS. C. B. JENKINS A written report of various complaints by Mrs. 27132 E. THIRD STREET Jenkins had been received and copies forwarded VARIOUS COMPLAINTS to the Board members in order for them to be Dec. 23, 1968 1475 conversant. Mrs. Jenkins being present, attempted to explain the complaints to the Board. The Acting Manager reported on his field in- vestigation and after considerable discussion in which it appeared no determination could be made, President Forrest stated he would entertain a motion for the matter to be referred back to the Staff for resolving and recommendation. MOTION A motion was made by Director Stallwood, duly seconded by Director Littleton and carried unanimously to refer the C. B. Jenkins matter to the staff and Water Committee for resolving or recommendation to the Board on their regular meeting of January 13, 1969. ACTING MANAGER'S REPORT - RESOLUTION NO. 1192 Resolution No. 1192 was presented - Final FINAL FOR ANNEXATION resolution of Hearing for Annexation No. 1968-4, NO. 1968-4 Villa, Braemar, 14th and Bradford Streets, Highland, sewer only - majority annexation. The mailing, advertising and posting of the initiating resolution was completed according to law. There were no protests, either written or oral. MOTION TO CLOSE Upon motion by Director Disch, duly seconded HEARING by Director Wall and carried unanimously, the hearing in connection with Resolution No. 1192 was declared closed. MOTION TO ACCEPT Upon motion by Director Disch, duly seconded by RESOLUTION NO. 1192 Director Littleton and carried by the following roll call vote, Resolution No. 1192 was adopted. AYES, Directors: Disch, Forrest, Littleton, Stallwood and Wall NOES, Directors: None ABSENT, Directors: None. RESOLUTION NO. 1193 Resolution No. 1193 was presented amending AMENDING RESOLUTION Resolution No. 1189, changing the procedure 1189 REGARDING method for signing of East San Bernardino County SIGNING OF DISTRICT Water District checks, that any two of the CHECKS Directors OR the Auditor-Treasurer and one Director OR the signature plate of Howard H. Hendricks, alone, be authorized as binding upon the District and the properly executed papers be presented to the Bank of California. Resolution No. 1193 was explained and accept- ance of the amending resolution plus the purchase of the necessary equipment(new check protector) recommended by Howard H. Hendricks, Auditor-Treasurer. Discussion ensued. MOTION ADOPTING Upon a motion by Director Wall, duly seconded RESOLUTION NO. 1193 by Director Disch and carried unanimously, Resolution No. 1193 was adopted. MOTION AUTHORIZING Also, upon motion by Director Disch, duly PURCHASE OF CHECK seconded by Director Wall and carried unani- PROTECTOR mously, the Auditor-Treasurer was granted authority to purchase the necessary office equipment(Burroughs T-830 Check Protector). REQUEST AUTHORIZATION Acting Manager-Secretary Garcia presented a TO CALL FOR & OPEN BIDS request for authorization for C M Engineering FOR SEWER LINES NONA, to design and prepare specifications, call for PACIFIC, PALM & ORANGE and open bids for the Nona, Pacific, Palm and AREA FOR MARCH 24,1969 Orange Streets area .of Highland sewer lines at the regular Board Meeting of March 24, 1969 1476 Dec. 23, 1968 at District office at 7:30 p.m. MOTION It was moved by Director Disch, duly seconded by Director Littleton and carried unanimously, to authorize the design and preparation of specifications, call for and open bids for the Nona, Pacific, Palm and Orange Streets area sewer lines at the regular Board Meeting of March 24, 1969. NEW BUSINESS RESOLUTION NO. 1194 - Resolution No. 1194 was presented for accept- ACCEPTING GRANT OF LIEN ance of a Grant of Lien from Dennis L. and FROM DENNIS L. & NANCY Nancy Johnson for water service to their JOHNSON OF BROWNING property at 6977 Browning Road, in the amount ROAD of $982.50. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1194 was adopted. REQUEST AUTHORIZATION Authorization was requested to call for and TO CAL~FOR A~D OPEN open bids at District office January 13, 1969 BIDS JANUARY/13, 1969 at 7:30 p.m. for the water system installation TRACT N©. 7~28 in the W. C. Buster Tract No. 7928, located between Lynwood and Marshall on Blythe and Del Norte Streets. MOTION " Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, ~ ~.~ Resolution No. 1194 was adopted. REQUEST AUTHORIZATION Authorization was requested to call for and TO CALL FOR AND OPEN open bids at District office January 13, 1969 BIDS JANUARY 13, 1969 at 7:30 p.m. for the water system installation SEWER INSTALLATION in the W. C. Buster Tract No. 7928 ~ocated IN TRACT 7928 between Lynwood and Marshall on Blythe and Del Norte Streets. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, authorization was given to call for and open bids on January 13, 1969 for water system within Tract 7928. AWWA NEWSPAPER SERIES Acting Manager-Secretary Garcia presented a circular received from AWWA offering a com- munication series regarding sufficienfy and quality of water in mat form at a very minimum cost to members of $150.00 plus what it would cost to advertise. Some prices had been ob- tained on the cost of advertising in a local newspaper in anticipation of the question arising. Discussion ensued; however, no action was taken on this matter. PROPOSED DISTRICT .,, The Acting Manager then brought up the matter BROCHURE of the proposed District Brochure for discussion. Since one of the major factors of a brochure is photographs, the Brochure Committee comprising Directors Forrest and Disch and the Acting Manager, requested authorization to secure the services of a photographer and arrange for suitable photo- graphs for the proposed brochure. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the Brochure Committee was authorized to secure the services of a photographer and arrange for suitable photographs for the proposed Brochure. ADJOURNMENT There being no further business to come before Dec. 1968 1477 and Jan. 13, 1969 the meeting, adjournment was declared at 9:20 p.m. David Garcia, Acting Secretary Board of Directors APPROVED: ~orm~ff W. Forrest, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 13, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Acting Manager-Secretary Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Spencer Sparks; Eddie Evans and Robert Van Vacter of El-Co Contractors. MINUTES There being no additions or corrections to the minutes of the regular meeting of December 23, MOTION 1968, motion was made by Director Littleton, duly seconded by Director Stallwood and carried unanimously to approve the minutes as submitted. BID OPENING - WATER The Acting Secretary opened and read the bid MAINS & APPURTENANCES proposals, all of which contained the ten per IN TRACT 7928, JOB NO. cent bid bonds required, listed as follows: W-712 1. El-Co Contractors $3,340.00 2. Royal Pipeline, Inc. 4,183.70 3. Michael C. Mize 4,485.60 Engineer's Estimate $4,100.00 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the bid proposals were turned over to the engineers for checking and recommendations. ENGINEER'S REPORT - The engineers, following complete checking of the bid proposals and finding all correct in detail, recommended the acceptance of the lowest responsible bidder's proposal subject to the approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the recommendation of the engineers was accepted and the contract was awarded to El-Co Contractors on their low bid of $3,340.00.