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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/27/1969_'~r.~O Jan. 13, 1969 ANNEXATIONS TO CITY Two plats were displayed showing the areas of OF SAN BERNANDINO two of the City of San Bernardino's annexa- tions for information only. FINANCIAL SETTLEMENTS The Auditor-Treasurer announced that on FROM BIG BEAR January 10th the Big Bear Development Company DEVELOPMENT COMPANY would begin payment for shares in dissolving the company and that this District would stand to receive approximately $70,000.00 as the first payment. This was ~or information only. REPORT ON 5% UTILITY President Forrest reported that he, Mr. Garcia, TAX COLLECTION Mr. Hendricks and Attorney Farrell attended a meeting with Mayor Ballard and Attorney Prince regarding the City's 5% Utility Tax. This District's suggested method of collection was again p~esented and discussed but the City Officials did not believe the City should have to collect the tax. Two City representa- tives were to come to the District office to see how.the collection could be made. The City is to make a suggestion in the matter and it wa~ determined by the Board of Directors that the District will just sit tight and see what develops. MEETING WITH WEST SAN It was reported that the West San Bernardino BERNARDINO COUNTY County Water District Board and Staff want to WATER DISTRICT HAS meet with this District's Directors and Staff BEEN REQUESTED to further discuss state water pricing and certain other matters. A dinner meeting was suggested. The staff will contact Mr. Presecan to see what arrangements can be made. ADJOURNMENT There being no further business to come before the meeting, motion for adjournment was made ~y Director Stallwood, seconded by Director Wall and carried unanimously at 8:30 p.m. D ~ v~l d~G~'c/i ~e cr e t ar y Board of Directors APPROVED: NOrman W. F~r~est, ~president · EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 27, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present repeated the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Others Prese~'~ ~ Acting ,General Manager-Secretary ~ ~, . Garci~;~ AUditor.-Treasurer '~ ',~driCks; Recording Secretary ~ey; Attorney Farrell; Consulting E~ineers Rowe and Halwes; q~geloper Jim Fiscalini. Jan. 27, 1969 1481 MINUTES Since there were no additions or corrections to the minutes of the regular meeting of January MOTION 13, 1969, motion was made by Director Wall, duly seconded by Director Disch and carried unanimously to approve the minutes as submitted. JIM FISCALINI PRESENT The Chairman noted Mr. Jim Fiscalini present to ASKING FOR WATER & discuss item 5 on the Acting Manager's Report. SEWER SERVICE FOR The Acting General Manager called upon Engineer TRAC~ 7323 Halwes of C M Engineering Associates who had prepared a feasibility report for sewer service at the developer's expense. One route of ap- proximately 530 feet could be followed at a cost of approximately $4,000.00 if an easement could be obtained across the former Herrmann tract, now owned by Huntley Realty. The only other route would be up Orange Street which would be approximately $7,000.00. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, a water study is to be prepared, with the already presented sewer study and the studies to be reviewed by the Water and Sewer Committees with recommendation to the Board at the regular meeting of February 24, 1969. AUDITOR-TREASURER'~ The financial statements for water and sewer for REPORT the month of November had been presented to all directors for study. There were no questions. WALTER WEIGAN The Auditor-Treasurer reported on a delinquent PROPERTY SEWER BILL sewer bill on the property at 7058 Bangor Street in Highland. The property has changed hands and been taken over by Walter Weigan on a fore- closure. He asked for relief from payment of the portion of the sewer bill which was against the property before he took it over, not being aware of the existing indebtedness. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the Auditor-Treasurer's recommendation to allow him relief from the portion of the bill contracted before his ownership, be approved and that Mr. Weigan be required to pay the amount of the sewer bill brom the time he took over the property and that every effort be used to collect the balance from the former property owner. APPROVAL OF WARRANTS The following warrants for the month of December, 1968 were presented for perusal by directors. Water Division #3967 - 4100 (General) $190,014.94 2203 2273 (Payroll) 16,025.16 $206,040.10 Sewer Division ~323 $25,000.00 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the above warrants were approved. REPORTS - ACTING MANAGER'S - AUTHORIZATION REQUEST The Acting General Manager requested authoriza- TO NEGOTIATE WITH tion to negotiate with a contractor to construct CONTRACTOR FOR emergency sewer main in Victoria Avenue south of EMERGENCY SEWER Pacific Avenue. He estimated that the repair REPAIR, PACIFIC AVE. would take 3 or 4 days and would cost approxi- mately $2,500.00.plus engineering and inspection. It was reported that this is an emergency matter and needs fast action. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, authorization was given for the staff to negotiate with a contractor for the sewer work. AUTHORIZATION REQUEST The Acting General Manager asked for authoriza- PREPARATION OF PLANS tion to have plans and specifications prepared & SPECIFICATIONS FOR by C M Engineering for construction of a 15 inch 15 INCH SEWER MAIN sewer main in Pacific Avenue at the Flood Control IN PACIFIC AT FLOOD Channel west of victoria Avenue as a result of CONTROL CHANNEL WEST OF the storm damage. This should be a re-designed VICTORIA AVENUE. permanent installation, not just repair of the damaged sewer main, it was reported. '" MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, C M Engineering Associates were authorized to pre- pare design, plans and specifications for the 15 inch sewer main in Pacific at Flood Control Channel west of Victoria. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, bids shall be called for and opened at the District Office at 7:30 p.m. on February 24, 1969. EXTENSION OF TIME Request was made for extension of the completion FOR COMPLETION OF date on the installation of the water system in WATER SYSTEM WITHIN Tract 7976 from January 31, 1969 to February TRACT 7976 to 15, 1969. FEBRUARY 15, 1969 Upon motion by Director Wall, duly seconded by MOTION Director Disch and carried unanimously, the completion date on the above project was extended to February 15, 1969. REQUEST AUTHORIZATION Authorization was requested to prepare water ,.. FOR WATER AND SEWER and sewer studies for service to proposed STUDY FOR PROPOSED Tract No. 8015 which is east of victoria and TRACT NO. 8015 north of Piedmont Drive. MOTION Upon motion by Director Disch, duly seconded by Director Littleton, and carried unanimously, authorization was given for preparation of water and sewer studies for Tract No. 8015 to be presented at the regular Board Meeting of February 24, 1969. A.W.W.A. SPRING Announcement was made of the A.W.W.A. Spring CONVENTION SAN DIEGO Convention in San Diego May 18 through 23, 1969. MOTION Upon motion by Director Wall, duly seconded by Director Littleton, authorization was given for administrative staff members or directors to attend on the usual basis with the deadline for reservations as March 15, 1969. Motion carried unanimously. A.W.W.A. ONE DAY Announcement was also made of a one day Seminar SEMINAR PRECEEDING May 18, 1969 on "Emergency Planning" for a THE ABOVE CONVENTION $20.00 registration fee. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, authorization was given for the District Manager and Engineer to attend this seminar. PERSONNEL COMMITTEE The Chairman of the Personnel Committee reviewed REPORT the employment record of Pat Bennett, biller and Duncan Parkes, Engineering Aide. PAT BENNETT Recommendation of the committee and staff was STEP RAISE for a one year step raise for Pat Bennett, Jan. 27, 1969 1483 billet, from 24C @ $427.00 per month to 24D @ $448,00 per month effective February 1, 1969. MOTION Upon motion by Director Wall, duly seconded by Director Littleton, the above outlined step raise for Pat Bennett was approved unanimously. DUNCAN PARKES TWO Recommendation of the committee and staff was STEP RAISE for a double one year step raise for Duncan Parkes because of his extra capabilities resulting from certificated study courses which he has completed as an Engineering Aide, from 32C @ $632.00 per month to 32E @ $696.00 per month effective February 1, 1969. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the above outlined double step raise for Duncan Parkes was approved. BROCHURE COMMITTEE The Chairman reported for the Brochure Com- REPORT mittee stating that the general form of the 1959 brochure had been followed with all infor- mation brought up to date with new pictures for the 1959-69 Brochure. The staff and committee completed the preparation of the brochure and the following three bids had been received for printing, art work, etc.: Burck's Printing & Advertising Service $1,410 for 10,000 copies with $106.00 per thousand for extra copies. Inland Printing & Engraving Company $1,713.50 for 10,000 copies with $81.90 per thousand for extra copies. Franklin Press $1,379.00 for 10,000 copies with $71.00 per thousand for extra copies. It was felt that the quantity needed should be a minimum of 13,000 brochures. The above prices do not include mailing costs. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, the printing contract for a minimum of 13,000 brochures was awarded to Franklin Press on their above shown bid. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, approximately $1,200 will be used from each, the water and sewer contingency allowances to pay for the printing and mailing costs on the brochure. UNFINISHED BUSINESS - RESOLUTION NO. 1197 - Resolution No. 1197 was presented to release RELEASE OF LIEN, the lien against the property of Marvin and HOWZE, BROWNING ROAD Beverly Howze of Browning Road who sold their property to the Johnsons. The Johnsons have granted a lien on this property which is covered by Resolution No. 1198 below. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1197 was adopted. RESOLUTION NO. 1198 - Resolution No. 1198 was presented for acceptance GRANT OF LIEN FROM of a Grant of Lien on the property at 6995 SIX JOHNSONS ON Browning Road now owned by Ellis and Mildred BROWNING ROAD Johnson, Milton E. and Dellana Johnson and PROPERTY Dennis and Nancy Johnson in the amount of 1484 Jan. 27, 1969 $1,526.15 which is the balance of the Howze lien now released. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unani- mously, Resolution No. 1198 was adopted. AUTHORIZATION ASKED Authorization was requested to call for and open TO CALL FOR & OPEN bids for the construction of pump house, BIDS FOR PUMP HOUSE, plumbing and miscallaneous work at Plant 9A PLUMBING AND located at Temple and Victoria. MISCELLANEOUS WORK AT PLANT 9A Up?n motion by Director_ _ Disch, duly seconded ~'~ ~y Director Wall and carried unanimously, bids MOTION will be called for and opened for the above construction at District office on March 24, 1969. The Acting General Manager reported to the directors that the above pump bids should be opened and studied prior to the 7:30 p.m. Board Meeting on March 24, 1969 since they are very technical and will require careful study before making recommendation for awarding of the contract, therefore asked that the bid opening be at 1:00 o'clock p.m. at District office with engineers and legal counsel as well as the bidders present. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the pump bids on the above work for Plant 9A will be opened at 1:00 p.m. at District office on March 24, 1969. AUTHORIZATION ASKED The Acting General Manager asked for author- TO NEGOTIATE FOR ization to negotiate with an electrical ELECTRICAL WORK FOR contractor for the electrical work for Plant PLANT 9A 9A. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by a majority vote, with Director Disch dissenting, ~the electrical work will be negotiated with an electrical contractor. RESOLUTION NO. 1201 Resolution No. 1201 was presented, having been FROM ATTORNEY GREEN w~itten by Attorney Denslow Green and reviewed ON SETTLEMENT OF by Attorney Farrell at the meeting, regarding ORANGE COUNTY WATER the conditions for settlement of the Orange SUIT County Water Suit. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unani- mously, Resolution No. 1201 was adopted. It was then suggested that a meeting with Attorney Green to further acquaint the Directors and staff with the proceedings concerning the Orange County Water Suit be arranged for 3:00 p.m. here at District office on February 3rd or 4th, 1969, whichever is satisfactory with Attorney Green. NEW BUSINESS - AUTHORIZATION ASKED Authorization was requested for preparation of TO PREPARE PLANS & plans and specifications for the relocation of SPECIFICATIONS FOR water mains in connection with the programming RELOCATION OF WATER of work by the State of California on the next MAINS IN CONNECTION section of Crosstown Freeway between Del Rosa WITH CROSSTOWN Avenue and Arden Avenue at Highland Avenue. FREEWAY Jan. 27, 1969 MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unani- mously, plans and specifications are to be prepared for the relocation of water mains in connection with the Crosstown Freeway. RESOLUTION NO. 1199 - Resolution No. 1199 was presented for applica- APPLICATION TO LAFC tion to the Local Agency Formation Commission FOR BOUNDARY for approval of the boundaries of Annexation APPROVAL ANNEXATION No. 1968-13, East Main and Central in Highland 1968-13 for sewer service - requested by a majority of the property owners. MOTION- ~.~ Upo~ motion by ~Di~c~iDisch, duly seconded by Director Littleton and carried unanimously, Resolution No. 1199 was adopted. RESOLUTION NO. 1200 - Resolution No. 1200 was presented for applica- APPLICATION TO LAFC tion to the Local Agency Formation Commission FOR BOUNDARY for approval of the boundaries of Annexation APPROVAL ANNEXATION No. 1968-16, Orange Knoll area, for water 1968-16 service, signed by all of the property owners. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 1200 was adopted. AUTHORIZATION ASKED The Acting General Manager asked for authoriza- TO CALL FOR & OPEN tion to call for and open bids on a select bid BIDS ON A SELECT BID basis at 7:30 p.m. at District Office on BASIS FOR THE PARTIAL February 10, 1969 for the partial re-coating RE-COATING OF TANK AT of the tank interior and painting of exterior PLANT 37 & N/E TANK AT at Plant 37, located at Foothill and Sterling, PLANT 33 and partial re-coating of the northeast tank at Plant 33, located at Marshall and Sterling. Some funds were budgeted for this purpose. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, authorization was given for the bid opening described above at Plants 37 and 33 on February 10, 1969. ANNOUNCEMENTS - FORMER IDA DRAKE It was announced that the former Ida Drake PROPERTY ON ALAMO property on Alamo Road, No. 7335, Lot 9 of ROAD Tract 1979 has now had the old house removed from it. After some discussion, motion was MOTION made by Director Stallwood, duly seconded by Director Wall and carried unanimously to have the Finance Committee look into the matter and bring back a report to the Board regarding possible acquisition of the property. "AQUEDUCT EMPIP~E" Director Littleton brought to the attention VOLUME OF WATER of the Board, information which he had received HISTORY regarding a volume of 430 pages with folding two color map and 38 illustrations entitled "Aqueduct Empire" a guide to Water in California, Its Turbulent History and its Management Today, which should be a valuable addition to the District's library at a cost of $12.50. The book was written by Erwin Cooper. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the staff was authorized to purchase the book entitled "Aqueduct Empire". 1486 Feb. 10, 1969 ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:20 p.m. David Garcia, Acting Secretary Board of Directors Approved: ~man W. Forrest, ~re~ident EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 10t 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement was made that the time was closed for receiving further bids of the four projects set for bid opening tonight. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None. Others Present: General Manager-Secretary Rickert; Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Con- tractors and their representatives. MINUTES Attention was called to two slight corrections in the minutes of the regular meeting of January 27, 1969. Under the paragraph presenting Reso- lution No. 1200, the water service was requested by all of the property owners and not a majority of the property owners as stated. Also, under the paragraph called "Authorization asked to call for and open bids for Pump House, pumps, plumbing and miscellaneous work at Plant 9A" the word "pumps" should have been omitted from the marginal description and the explaining paragraph. MOTION Upon motion by Director Disch and seconded by Director Littleton, the minutes of the regular board meeting of January 27, 1969 were approved with the two above corrections, unanimously. BID OPENINGS - RECOATING TWO EXISTING The Secretary opened and read the one bid which STEEL STORAGE TANKS was received on the recoating of two existing WITHIN PLANTS 33 steel storage tanks, one in Plant 33 and the AND 37 other in Plant 37 which included a Cashier's Check for ten per cent of the amount of their bid as required. 1. Spence & Sullivan $16,142.00 Engineer's Estimate $15,000.00