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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/10/1969lzt$$ 10, 196 ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:20 p.m. Davlo arc.a, ctlng Secret~'ry Board of Directors Approved: an W. Forrest, ~residen EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 10, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement was made that the time was closed for receiving further bids of the four projects set for bid oPening tonight. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None. Others Present: General Manager-Secretary Rickert; Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Con- tractors and their representatives. MINUTES Attention was called to two slight corrections in the minutes of the regular meeting of January 27, 1969. Under the paragraph presenting Reso- lution No. 1200, the water service was requested by all of the property owners and not a majority of the property owners as stated. Also, under the paragraph called "Authorization asked to call for and open bids for Pu~p House, pumps, Plumbing and miscellaneous work at Plant 9A" the word ~'p~u~ps" should have been omitted from the marginal description and the explaining paragraph. ~'~:~=*'~ MOTION Upon motion by Director Disch and seconded by Director Littleton, the minutes of the regular board meeting of January 27, 1969 were approved with the two above corrections, unanimously. BID OPENINGS - RECOATING TWO EXISTING The Secretary opened and read the one bid which STEEL STORAGE TANKS *was received on the recoating of two existing WITHIN PLANTS 33 steel storage tanks, one in Plant 33 and the AND 37 other in Plant 37 which included a Cashier's .Check for ten per cent of the amount of their bid as required. 1. Spence & SulliVan $16,142.00 Engineer's Estimate $15,000.00 Feb. 10, 1969 1487 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, this bid proposal was turned over to the engineers for study and recommendation. ENGINEER'S After studying the one bid of Spence & Sullivan, P~ECOMMENDATION ON the engineers determined that their price is fair RECOATING BID and the materials to be used satisfactory and stated that delay of again calling for bids would not be to the best interest of the District, even though the engineer's estimate was not as high as the bid, they recommended accepting the bid subject to the approval of legal counsel. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the Engineer's recommendation to accept the bid of Spence & Sullivan in the amount of $16,142.00 was approved. 70,000 GALLON WELDED The Secretary opened and read bid proposals on STEEL OR 60,000 GALLON welded or bolted type construction of steel BOLTED STEEL RESERVOIR reservoir for Plant 9A. The 10 per cent bid PLANT 9A bonds accompanied all the following bid proposals. 1. Pittsburgh-Des Moines Steel Welded Tank $19,380.00 2. General American Transportation Corp. Welded Tank $25,089.00 3. Rheem Superior Welded Tank $20,316.00 Bolted Tank $12,973.00 4. Lacy Tank & Mfg. Co. Welded Tank $18,676.00 Bolted Tank $14,270.00 Engineer's Estimates - We~ded Tank $17,000.00 Bolted Tank $14,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the above bids were turned over to the engineers for study and recommendation. ENGINEER'S The engineers reported that after consulting Legal RECOMMENDATION Counsel, the Lacy Tank & Manufacturing Company bids were rejected because the bid bonds had not been signed by the contractor. They found all other bids correct and recommended the accept- ance of Rheem Superior's bolted tank bid in the amount of $12,973.00. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the low bid of Rheem Superior for the bolted tank at $12,973.00 was accepted. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Lacy Tank & Manufacturing Company is to be notified that their bids were rejected because of lack of Contractor's signatures on the bid bonds. SEWER INSTALLATION IN The Secretary opened and read the sealed bid VILLA, BRAEMAR, 14th proposals of the following contractors for the AND BRADFORD STREETS, installation of sewer facilities in Villa, HIGHLAND Braemar, 14th and Bradford Streets in Highland. Ten per cent bid bonds were included with each bid proposal. 1. City Construction Company $43,085.66 2. Ramfac, Inc. 36,477.80 3. O. B. Northington, Inc. 55,476.40 4. Montclair Sewer Constr. Co. 44,959.00 1488 10, 1969 5. A. S. Peich $49,598.00 6. C H L Construction Co. 51,019.33 7. Michael C. Mize 78,680.88 8. Tri-City Highland Sewer 47,274.00 Engineer's Estimate $54,000.00 MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, the above bid proposals were all turned over to the engineers for study and recommendation. ENGINEER'S RECOMMENDATION After study of all the above submitted bid proposals, the engineers reported the figures all correct and recommended the low bid of Ramfac, Inc. subject to review with the contractor and approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the contract will be awarded to Ramfac, Inc. on their low bid of $36,477.80 sub~.ect to review with the contractor and approval of Legal Counsel and the holding of the second and third low bids until the contract is signed. SEWER INSTALLATION The Secretary opened and read the sealed bids on FOR ARDEN AVENUE the sewer construction for the Arden Avenue ELEMENTARY SCHOOL (Emmerton) Elementary School. All bids were accompanied by the required ten per cent bid bonds. 1. City Construction Co. $3,226.03 2. O. B. Northington 4,860.00 3. Montclair Sewer Constr. Co. 3,640.00 4. A. S. Peich 3,333.75 5. Michael C. Mize 6,113.00 6. C H L Construction Co. 3,598.00 7. Tri-City Highland Sewer Co. 3,097.50 Engineer's estimate $3,500.00 MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the above bid proposals were turned over to the engineers for study and recommendation. ENGINEER'S The Engineers stated all the above bid proposals RECOMMENDATION were correct except Tri-City's which had been submitted as $3,097.00 and it should have been $3,097.50 which still leaves it the low bid and they recommended tke contract be awarded to Tri-City Highland Sewer Company on the corrected amount subject to approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, the contract for the sewer installation for the Arden (Emmerton) Elementary School is to be awarded to Tri-City Highland Sewer Company on their bid of $3,097.50. AUDITOR-TREASURER'S The Auditor-Treasurer's reports on the water and REPORT sewer funds revenue and expense from July 1, 1968 to December 31, 1968 had been mailed to the directors and there were no questions regarding them. The month to month report on water and sewer tolls as well as the year to date figures were presented with a few comments. No action taken or necessary. MANAGER'S REPORT - LIAISON ADVISORY GROUP The General Manager reported on the meeting with MEETING the Liaison Advisory Group on Water Pricing Feb. 10, 1969~489 which was held February 5, 1969 at the San Bernardino Valley Municipal Water District. Mr. Wells of Bartle Wells gave his report on his preliminary studies and asked that a water pricing policy be established by May, 1969. For information only, no action necessary or taken. REDLANDS REQUEST FOR The City of Redlands reportedly has asked this DISTRICT WATER SERVICE District to serve water to their customers in the TO EAST HIGHLAND East Highland area as their water line which CUSTOMERS crosses the Santa Ana River has been repeatedly damaged by floods. That line serves only 6 customers in the East Highland area. The District's closest point for connection would be 5,500 feet away, at Third and Boulder and the General Manager stated it would not be economically feasible to extend the water main from Third and Boulder at the present time to serve so few customers. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the City of Redlands is to be notified by letter of this District's position of non-feasibility for serving water to their East Highland customers. DELAY ON SEWER MAIN The General Manager asked for delay in calling REPLACEMENT AT PACIFIC for bids to repair or replace the sewer line in AND BIG SAND Big Sand Canyon at Pacific Street which was due CANYON February 24th, 1969. It was stated that appli- cation is being made for Federal Aid and the District should also find out what the City's plans are for development for the Channel Cross- ing before proceeding. We have one year in which to replace the construction to receive Federal aid money. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the replacement of the Pacific Avenue damaged sewer line is to be postponed indefinitely. REPORT ON CONDEMNATION Attorney Farrell reported that he had received SUIT AGAINST COUNTY an opinion from Judge Tamura of the Fourth FLOOD CONTROL District Court of Appeal on the Condemnation Suit filed by this District against the County Flood Control District in effect closing the case. Further information will probably be forthcoming from Attorney Green. THEFT FROM DISTRICT Report was given of another theft from District YARD FEBRUARY 5th yard on February 5th sometime after 10:30 p.m. The Gardener's truck had theft and damage amount- ing to $16.52 and Truck No. 17 estimated theft of $272.83 worth of tools making a total of $289.35. Possible installation of electric eyes at strategic locations was suggested. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the staff was authorized to obtain information about electric eye installations for some protection from thieves and damage to district property and report to the Board at the meeting of February 24, 1969. UNFINISHED BUSINESS - RESOLUTION NO. 1203 - Resolution No. 1203 was presented as the final FINAL ANNEXATION resolution, making determinations and ordering 1968-12, LESTER Annexation 1968-12 which is the Lester DIVERSIFIED TRACT Diversified Tract 7984 between Sterling and 7984 Arden, Lynwood and Marshall Boulevard. I490 Feb. 10, 1969 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1203 was adopted. RESOLUTION NO. 1204 - Resolution No. 1204 was presented as the final FINAL FOR ANNEXATION resolution making determinations and ordering 1968-9, NORTON Annexation No. 1968-9 which is the Norton VILLAGE Village area between Third and Sixth Streets in the Del Rosa Avenue area, for water and sewer service. MOTION Upon motion by Director Disch, duly seconded -~ by Director Wall and carried unanimously, Resolut~Qn ~O- 1294 was_Adopted- RESOLUTION NO. 1205 - Resolution No. 1205 was presented for final FINAL FOR ANNEXATION determination to order Annexation No. 1968-10 1968-10, SERRANO JR. which is the annexation of Patton, Northeastern HIGH SCHOOL or Serrano Junior High School for water and sewer service. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1205 was adopted. RESOLUTION NO. 1206 - Resolution No. 1206 was presented for final de- FINAL FOR ANNEXATION termination to order Annexation No. 1968-11, a 1968-11, BENSON single lot annexation for sewer service for Benson, 7114 Perris Hill Road. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1206 was adopted. RESOLUTION NO. 1207 - Resolution No. 1207 was presented requesting REQUESTING L.A.F.C. approval of the Local Agency Formation APPROVAL OF BOUNDARIES Commission of the boundaries of Annexation No. "~ FOR ANNEXATION 1968-15 1968-15 for sewer service to the property of CONDRACK Andrew O. Condrack, 26354 Pacific Street. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1207 was adopted. NEW BUSINESS - AUTHORIZATION Authorization was requested for appointment of REQUESTED FOR PROXY a proxy to attend the Bear Valley Mutual Water TO ATTEND BEAR VALLEY Company's Annual Meeting to vote the District's MUTUAL WATER COMPANY stock holdings in that company. ANNUAL MEETING Upon motion by Director Wall, duly seconded by MOTION Director Littleton and carried unanimously, General Manager Rickert was authorized to attend the above meeting to vote this District's stock holdings. RESOLUTION NO. 1202 - Resolution No. 1202 was presented which is an APPLICATION FOR application for Federal financial assistance FEDERAL ASSISTANCE under the Federal Disaster Act Law 875 to ON STORM DAMAGE apply on storm damage to District's facilities. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1202 was adopted. AUTHORIZATION REQUESTED Authorization was requested for transfers of TO TRANSFER VOTING certain shares of stock held by this District RIGHTS for voting rights of stockholders as follows: Del Rosa Mutual Water Co. 1 share, Anderson Mutual Well Company 2 shares and City creek Water Company 20 shares, from C. W. Bishop to Howard H. Hendricks. Feb. 10, 1969 1491 1 share of West Highland Well Company, from Charles L. Cole to Howard H. Hendricks. 2 shares of Anderson Mutual Wells Company, from Richard K. Isakson to Elisabeth Perkins. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, author- ization was granted for the above listed trans- fers of stock in the names specified for voting privileges at stockholder's meetings. ANNOUNCEMENTS - SCHOOL DISTRICT Th~ General Manager had received a telephone call PAYMENTS TO THIS from Mr. Wise of the San Bernardino City Unified DISTRICT School District to the effect that they can no longer advance money for school developments when a portion of the funds are coming from State funds. He asked that they be permitted to carry over the payments until the funds come to them from the State. The Directors were reminded that in effect, the schools would be operating on this District's funds. The matter was referred to the Finance Committee for recommendation to the Board. COMMENDATION It was suggested that a resolution of commendation RESOLUTION should be prepared for David Garcia for his efforts and time put in during Harold's absence. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, a resolution is to be prepared and presented to David Garcia commending him for his efforts and time expended during the absence of the General Manager. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, David Garcia's title is to be Assistant Manager-Engineer. DISCUSSION OF COMP Again the subject of "Comp time" for the officers TIME FOR OFFICERS of the District was brought up in connection with OF DISTRICT attendance at Board Meetings. It was suggested that Ordinance 14 needs~.~p-dating. MOTION WITHDRAWN Motion was made by Director Disch, duly seconded by Chairman Forrest, that no "comp time" should be allowed the officers of the District for attend- ance at Board Meetings. Motion withdrawn, also second withdrawn. MOTION Motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, for the staff and Personnel Committee to contact other agencies to see what they are doing in regard to "comp time". MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the problem of accumulation of sick leave was referred to the Personnel Committee to compare with other entities. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Ordinance No. 14 is to be studied and recommended changes brought to the attention of the Board on April 28, 1969. ADJOURNMENT Since there was no further business to come before the meeting, adjournment was declared at 10:30 p.m. / B~oa~r°dldo~ ' D~ir~ c~t ~rt ~ S ec~etary Approved: ~NSrman W. Forrest, Pr~e~ident EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 24, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood and Wall. Directors absent: None. Others Present: General Manager-Secretary Rickert; Assistant Manager- Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consult- ing Engineer Halwes; Spencer Sparks and James Fiscalini. MINUTES There was one correction of a typographical error in the minutes in the first motion, other- MOTION wise the minutes were approved as submitted, by motion by Director Littleton, seconded by Director Wall and carried unanimously. CORRESPONDENCE - CALIFORNIA WATER Letters had been received from the California RESOURCES ASSOCIATION Water Resources Association and from the Southern California Water Utilities Association, Inc. and copies had been sent to directors with the agenda. There was no action necessary or taken on the C.W.R.A. letter. MOTION After discussion of the cost of membership in the Southern California Water Utilities Associa- tion, motion was made by Director Stallwood, duly seconded by Director Disch and carried unanimously to pay the membership fee according to the number of services at 2¢ per meter (service) . REPORTS - MANAGER'S - The General Manager reported 8 more property ADDITIONAL LATERALS owners on Villa Avenue had been in and initiated IN VILLA AVENUE UNDER an annexation in order to have connections to RAMFAC CONTRACT the sewer system being installed in the area. He stated the laterals could be installed on Ramfac's contract with a change order, but the properties could not be hooked up until the annexation clears the Local Agency Formation Commission.