Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/24/1969 Mar. 10, 1969 :1L499 DISCUSSION OF WATER A letter had been received from Wayne E. AND SEWER LINE Arnold asking this District for water and sewer EXTENSION FOR WAYNE service to Lot 93 of Tract 3996 where he plans ARNOLD LOT 93 AT to build a Cocktail Lounge and Restaurant. VALARIA AND HIGHLAND The location was shown on a plat and copies of his letter and a Memo by the General Manager were mailed to the Directors ahead of the meeting. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Mr. Arnold is to be notified that this District is in a position to serve water and sewer to the above described property from its existing facilities adjoining 'his property. REPORT ON MANAGEMENT Engineer Garcia made a very brief report on his SEMINAR attendance at the Management Seminar at San Mateo last week. He said it was a highly edu- cational experience and was a really fine course. LAKE ARROWHEAD Engineer Rowe reported that Lake Arrowhead has recorded over 90 inches of rainfall this winter which is an all time record. Some discussion was then had about the percolation of the water into the basin and the result it would have on the wells in this valley. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:35 p.m. Board of Directors Approved .' EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 24, 1969 CALL TO ORDER The meeting war called to order at 7:30 p.m. the time for accepting no further bids. PLEDGE OF ALLEGIANCE All those present Joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe ,, and Halwes; Spencer Sparks; Contractor ' s representatives, " R. deLeon~ Ed Meyer, Earl Ragsdale, ~W. Se6Combe Jr., J. S. Bartlett ~ Carl Trochmann. 1500 Mar. 24, 1969 MINUTES Director Stallwood called attention to the motion regarding refund on main installation by Mr. Bonadiman in the minutes of March 10, 1969. The motion should read: "motion was made by Director Stallwood, duly seconded by Director Wall and carried unanimously, the staff and Water Committee are to meet and review the whole matter, then bring recommendation to the next Board meeting on March 24, 1969." MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the minutes of the Regular meeting of March 10, 1969 were approved with the above correction. BID OPENING SEWER The Secretary opened and read the following bid COLLECTION LINE IN proposals for the installation of the sewer NONA, PALM & PACIFIC, collection line in Nona, Palm and Pacific, the ANNEXATION 1968-3 area of Annexation 1968-3. All proposals were accompanied by the required ten per cent bid bonds. 1. L.D.M. Pipeline $45 020.00 2 A.S. Peich 42 891.60 3 Montclair Sewer Const. Co. 38 078.50 4 Ramfac, Inc. 31 368.00 5 Tony Pipeline Construction 37 981.20 6 City Construction Co. 39 491.04 7 de Leon Construction Co. 46 377.40 8 Tri-City Highland Sewer Co. 37 191.50 Engineer's Estimate $42,000.00 BID OPENING - The Secretary opened and read the following bid CONSTRUCTION OF PUMP proposals for the construction of a pump house HOUSE & APPURTENANCES and appurtenances at Plant 9A, all of which PLANT 9A were accompanied by the required ten per cent bid bond. 1. F. T. Ziebarth $28,800.00 2. Pylon, Inc. 19,737.00 3. Bovee & Crail Construction 26,462.00 4. Bruce Construction Co. 24,180.00 5. Palomar Construction Co. 19,200.00 6. ~' Lowell D. Thompson~ 18,896.00 Engineer's Estimate $25,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the bid proposals for the above two projects were referred to the engineers for checking and recommendations. ENGINEER'S REPORT ON After careful scrutiny and checking of all BIDS ON NONA, PALM & eight bid proposals for the Nona, Palm & Pacific PACIFIC SEWER sewer installation, the engineers found the low INSTALLATION bid of Ramfac, Inc. not signed by the contractor and referred same to Attorney Farrell who re- ported that oversight, according to the speci- fications, should require rejection of the low bid. The next low bid was Tri-City Highland Sewer Company and they recommended the contract be awarded to them on their bid of $37,191.50. The next low bid was by Montclair Sewer Company in the amount of $38,078.50 and the next low one was City Construction Company whose cor- rected bid was 39,491.04. The engineers recom- mended holding these two bids until the contract is signed by Tri-City Highland Sewer Company. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the contract was awarded to Tri-City Highland Sewer Mar. 24, 1969 Company with the bids of Montclair Sewer Company and City Construction Company to be held until the contract is signed, all subject to the approval of Legal Counsel. ENGINEER'S REPORT ON The Engineer's reported that all bids on the CONSTRUCTION OF construction of the Pump House at Plant 9A were PUMP HOUSE BIDS FOR correct and they recommended the acceptance of PLANT 9A the low bid of Lowell D. Thompson of Crestline for award of the contract. They also recom- mended holding the next two low bids of Palomar Construction Company and Pylon, Inc. until the signing of the contract by Lowell Thompson. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the contract was awarded according to the engineer's recommendations to Lowell D. Thompson and the next two low bids are to be held until the contract is signed, subject to the approval of Legal Counsel. BID REVIEW REPORT - MODIFICATION OF The engineers, attorney and staff had been EXISTING WELL PUMP present at the opening of the bids for modifi- UNIT, ETC. cation of the existing well pump unit and appurtenances, along with the contractors at 1:00 p.m. today so the engineers would have time to completely analyze the efficiency of equipment bid in each instance. 1. McCalla Brothers $9,325.50 2. H. W. Turley 9,287.00 3. Allied Pump Industries 11,173.00 4. John E. Higbee, Inc. 8,813.00 ENGINEER'S REPORT - After carefully analyzing the performance curves and overall efficiencies of each proposal sub- mitted, the engineers stated the lowest bid would not be the most economical, but the bid of McCalla Brothers was recommended as the best and,~ost economical~over all. MOTION upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, the contract for the modification of the existing well pump unit, furnishing and installing vertical turbine boosters for Plant 9A was awarded to McCalla Brothers and the bids of John E. Higbee and H. W. Turley are to be held until the signing of the contract. BID OPENING REPORT - The engineers, attorney and staff were present PUMPING PLANT POWER for the opening of the bids for Plant 9A pump- PANEL & APPURTENANCES ing plant power panel and appurtenances(electrical FOR PLANT 9A controls), along with the bidding contractors at the 1:00 p.m. opening of the bids which would give the engineers time to completely analyze the bids and determine their recommendations. 1. Paige Electric $9,385.00 2. H. W. Turley 12,577.00 ENGINEER'S REPORT - After careful study of all the details of each of the above bid proposals, they recommended awarding the contract to Paige Electric. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried by a majority with Director Disch casting a dissenting vote, the contract was awarded to Paige Electric for installation of the pumping plant power panel and appurtenances for Plant 9A. Mar. 24, 1969 AUDITOR-TREASURER'S REPORT - FINANCIAL STATEMENT The Auditor-Treasurer's report - financial state- WATER AND SEWER FOR merits for the water and sewer divisions for the FEBRUARY, 1969 month of February, 1969 were given to each director. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the statements will be studied by the directors and any questions asked at the next regular meeting. DIRECTOR LITTLETON Director Littleton was called from the meeting ~ CALLED FROM THE at 8:00 p.m. on an emergency and returned later. MEETING CORRESPONDENCE SOUTHERN CALIFORNIA Copies of a letter from the Southern California WATER UTILITIES CROSS Water Utilities Association, Inc. dated March CONNECTION CONTROL 11, 1969 regarding sustaining funds for Cross FUNDS Connection Control Research, had been mailed to the Directors for their information only. FROM MARJORY DORR A letter dated March 24, 1969 from Marjory Dorr was read, thanking them for giving her the opportunity to attend the Personal Development Seminar at the University of California at Riverside which was sponsored by the San Orco District, California Federation of Business & Professional Women's Clubs. REPORTS - FiANAGER'S - PACIFIC & BIG SAND The General Manager had received a communica- CANYON SIPHON tion from C M Engineering giving the estimated cost of installing a siphon under Pacific Street and Big Sand Canyon. He called upon Engineer Halwes for the explanation. It was deemed advisable to install three eight inch cast iron pipes and the total cost was esti- mated at $10,172.00. The pipes will have to be installed at a depth of 16 feet. The District was informed that 70% of the cost of the cast iron pipe over the clay pipe would be paid by the State Flood Control funds. Engineer Rowe reported on an instance where the U. S. Corps of Engineers did all the work and paid for everything in making a replacement of flood control damage on a much larger job than this. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, the staff and engineers are to investigate the Corps of Engineers set up and then proceed as fast as possible with the work of installing the sewer line with siphons at Pacific and Big Sand Canyon and submit the cost of the siphon to the State Flood Disaster Fund by an amended statement. BUILDERS EMPORIUM ON The General Manager reported that the Builder's HIGHLAND REQUESTING Emporium is requesting service from this -~ WATER SERVICE FROM District for their new building on Highland Avenue DISTRICT and Elmwood Road and they would like an eight ....... inch fire_service and three one inch individual services. Engineer Garcia reported on his study of the matter and extending a twelve inCh transmission main for the north side of Highland Avenue and enlargement of the mai~ on the south side of Highland ~venue to twelve inches as the old eight inch line should be replaced in order to take care of the commercial develop- ment in the area. Mar. 24, 1969 MOTION After much discussion, motion was made by Director Stallwood and seconded by Director Wall and carried unanimously by those directors present, the engineer's recommendation for in- stallation of a twelve inch line to replace the existing eight inch main on the south side of Highland Avenue from the west property line of Sveden Smorgasbord to Elmwood Road, a distance of 430 feet. FURTHER DISCUSSION Director Wall reported for the Water Committee REFUND OF BONADIMAN that the members of the cor~nittee and staff had REQUEST gone over all the papers and records they could possibly find which might uncover any record of a main extension agreement with Mr. Bonadiman on his installation of a water main in Marshall Boulevard but nothing was found. The committee recommendation was that no basis was found for refund to Mr. Bonadiman but that if he could produce evidence of an agreement, the District would reconsider, and asked that Attorney Farrell write the letter to Mr. Bonadiman setting forth the facts. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, Attorney Farrell is to write to Mr. Bonadiman setting forth the facts above. UNFINISHED BUSINESS - SOUTHERN CALIFORNIA Copies of a letter from Joe Rowe had been sent WATER COMPANY to directors in which he requested authorization STALEMATE to release certain information to Stone and Youngberg for their report to this District. After considerable discussion, motion was made MOTION by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present for Joe Rowe to give the desired infor- mation to the General Manager who would send it to Mr. Haviland of Stone & Youngberg with a covering letter stating this Board's dissatis- faction with the long delays in providing the promised report and giving him until May 1, 1969 or the contract would be terminated, subject to the approval of Legal Counsel. NONA AVENUE SEWER Copies of correspondence in connection with the PROJECT furtherance of the Nona Avenue sewer project had been mailed to the directors and were self-explanatory. The second portion of the matter was the receipt from the Santa Fe Railway of a Pipeline License to be executed by the proper officers of the District. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, authorization was given for-~ the President and Secretary to properly execute the Pipeline Lecense and copies for the necessary work to proceed on the Nona, Palm and Pacific Street sewer project. WATER PRICING POLICY Attorney Farrell was requested to present DETERMINATION Resolution No. 1209 which he prepared, to be RESOLUTION 1209 OF sent to the San Bernardino Valley Municipal S.B.V.M.W.D. Water District, setting forth this District's desires to be considered before final settle- ment with Valley District. The General Manager Mar. 24, 1969 then read a rough draft copy of a resolution prepared by Redlands, setting forth about the same conditions with a little different presen~; tation which they propose to present. After MOTION much discussion, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present to adopt Resolution No. 1209. MOTION Upon motion by Director Wall, duly seconded by Director DisCh and carried unanimously by those directors present, the General Manager is to write a letter to the San Bernardino Valley Municipal Water District stating that he will be present at the meeting of April 7, 1969 to present this District's Resolution No. 1209 setting forth its requests in connec- tion with the water pricing formula for the State Water, and other necessary information. RESOLUTION NO. 1210 - Resolution No. 1210 was presented and read, COMMENDATION OF having been requested by the Board of Directors DAVID GARCIA'S at a previous meeting. It is a resolution of PERFORMANCE AS commendation of David Garcia's performance as ACTING MANAGER Acting Manager during the illness of the General Manager. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously by those directors present, the Resolution No. 1210 was adopted and to be suitably framed to be presented to Mr. Garcia. DIVISION OF HIGHWAYS The General Manager read a letter from the SEWER RELOCATION Department of Public Works, Division of Highways, CROSSTOWN TREEWAY State of California, dated March 21, 1969 ALIGNMENT DEL ROSA 08-SBd-30, 08-2747. The letter approved the pro~ TO ARDEN AVENUE posal and conditions of relocating District sewer facilities in the alignment of the Crosstown Freeway(Del Rosa to Arden) as set forth in a letter from C. M Engineering dated December 4, 1968 and transmitted to the Division of High- ways by District letter December 16, 1968. AUTHORIZATION ASKED FOR FINALIZATION OF Authorization was requested for C M Engineering SEWER RELOCATION to finalize and draw the plans for the sewer PLANS IN CROSSTOWN relocations required for Crosstown Freeway FREEWAY ALIGNMENT right of way between Del Rosa Avenue and Arden- DEL ROSA TO ARDEN Highland Avenue. The letter from the Division of Highways made no mention of payment to the District for abandonment of facilities whose revenue was considered in the Revenue Bonds and which should be a part of the agreement between the District and the State Highway Department. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by those directors present, that the staff, legal counsel and Sewer Committee study the proposal and bring back report for the April 14, 1969 meeting. DIRECTOR LITTLETON At this point in the meeting Director Littleton RETURNED TO MEETING returned, 8:53 p.m. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, C.M Engineering was authorized to finalize and draw up sewer plans for the above described reloca- tion for the Crosstown Freeway and present them for Board approval at the May 12, 1969 Board meeting. At that time, if plans are approved, authorization will be asked to call for and open bids on June 23, 1968. Mar. 24, 1969 ~t505 AUTHORIZATION ASKED Authorization was asked for W. P. Rowe & Son to FOR FINALIZATION OF finalize and draw plans for the relocation of WATER RELOCATION the water system required for the Crosstown PLANS FOR CROSSTOWN Freeway construction between Del Rosa Avenue and FREEWAY ALIGNMENT Arden-Highland Avenues in accordance with con- ditions set forth by letter from W. P. Rowe & Son dated December 1968 and forwarded to the Division of Highways by letter dated December 16, 1968. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, W. P. Rowe & Son were authorized to finalize and draw up the plans for the above water relocation facilities in the Crosstown Freeway alignment and present them for Board approval at the Board meeting of May 12, 1969. If the plans are approved, authorization will be asked to call for and open bids on June 23, 1969. NEW BUSINESS - MECHANIC'S TOOL The Auditor-Treasurer brought to the attention INSURANCE of the Board that insurance on District's and mechanic's tools could be had in combination with our other insurance for three years at $54.00 total on a $2,000.00 endorsement to District's Floater Policy with Morgan & Franz. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Morgan & Franz were authorized to add the $2,000.00 endorsement to the District's Floater Policy at the rate of $54.00 for three years to expire at the same time as the rest of the policy. APPROVAL OF WARRANTS The following warrants for the month of February, 1969 were presented to the directors for approval: Water Division #4208 - 4341 (General) $104,317.48 2553 - 2618 (Payroll) 14, 030.00 $118,347.48 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the above warrants were approved. ANNOUNCEMENTS - I. D. A. LETTER Copies of letters from the Irrigation Districts Association changing the location of the I.D.A. 1970 Spring Convention from San Francisco to Sacramento because of the City of San Francisco's stand on the grape boycott. This was presented mostly for information. Director Disch dis- approved of the action and expressed it in a motion which lost for lack of a second. WESTERN WATER Further information had been received regarding CONGRESS the Western Water Congress to be held in Wenatchee, Washington on April 7, 1969. Director Littleton and Manager Rickert stated the congress is a 100 year program of discussion of upper level officials and organizations. Director Forrest indicated that he would attend. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton, authorization was given for any director or any staff member whom the · ~ General Manager might designate, to attend on the usual basis CITY OF SAN BERNARDINO Attention was called to another City of San ANNEXATION Bernardino annexation request and the location was shown by plat but no action was required or taken. 1506 Mar. 24, 1969 PETITION FOR HEARING A letter from Attorney Green had been received WITH SUPREME COURT accompanying a petition ~or hearing with the IN CONDEMNATION SUIT Supreme Court in connection with the condemna- WITH SAN BERNARDINO tion suit against the San Bernardino County COUNTY FLOOD CONTROL Flood Control District. The directors, Forrest and Stallwood, expressed displeasure that Attorney Green had gone ahead with the action described in spite of the large expenditure the District had already accrued to win this battle. They felt he should have counseled with the Board on whether or not to continue with the case. Attorney Farrell explained he did not have time to counsel with the Board before the deadline set for filing this action which he undoubtedly felt was the right thing to do in trying to fairly represent the District. No action was taken except to ask that a letter be sent to Attorney Green to let him know that he should counsel with the Board before proceeding with action such as this in the future. UPPER SANTA ANA RIVER Announcement was made of the Annual Meeting of WATER COORDINATING the Upper Santa Ana River Water Coordinating COUNCIL MEETING Council at the Orange Show Cafeteria on April 11, 1969 from 10:00 a.m. to 2:00 p.m. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, any director or staff member who can attend, was authorized to do so on the usual basis. The directors requested the General Manager to arrange for each director to receive the letters announcing the meetings and also sug- gested a communication of some kind be put out by the Upper Santa Ana River Water Coordinating Council outlining programs and showing accomplishments and other newsworthy items. LETTER FROM ATTORNEY The Chairman called attention to a copy of a MC ELLIGOTT letter addressed to Earl Lyons which had been given to him containing information which he felt the other directors should have and asked if the matter had been followed up in connection with the paralleling of water lines. LOANS UNDER THE The Chairman turned over to the management a SMALL PROJECT ACT letter he had received from the United States OF 1956 Department of the Interior, Bureau of Reclama- tion regarding information and a pamphlet on "Loans Under the Small Project Act of 1956." EMERGENCY PHONE CALLS Request was made for the Answering Service to put through on the private line any emergency calls for those at a Board Meeting. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 11:00 p.m. / ' Harold G. ~ickert~ Secretary Board of Directors ATTEST: President ¢