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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/14/1969 Apr. 14, 1969 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 14, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant Manager- Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Con- sulting Engineers Rowe and Halwes; Spencer Sparks; Eddie Meyer of Tri-City Highland Sewer Co. MINUTES There were two corrections to the minutes of March 24, 1969. In the motion regarding the service for Builder's Emporium, the second was made by Director Wall. In the second motion regarding the report on Water Pricing Policy and Resolution No. 1209, instead of being carried by a majority, it was carried unanimously by those directors present. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the minutes of the regular meeting of March 24, 1969 were approved with the two corrections detailed above. BID OPENING - PACIFIC The Engineer reported there were eight sets of STREET SIPHON AT BIG plans taken out but only one bid was received SAND CREEK for the installation of sewer mains and various appurtenances, mainly the Pacific Street Siphon at Big Sand Creek and it was opened and read by the Secretary. The ten per cent bid bond was included as required. 1. Tri-City Highland Sewer Co. $10,555.00 Engineer's Estimate $9,000.00 Engineer Halwes stated that he inadvertently left out of his estimate the $1,800.00 cost of the encasement for the siphon which he had required in the specifications. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the bid proposal was turned over to the engineers to determine its accuracy. ENGINEER'S REPORT Engineer Halwes'reported he found the bid of Tri-City Highland Sewer Company correct and according to specification requirements, there- fore recommended the acceptance of their bid. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the contract was awarded to Tri-City Highland Sewer Company on their bid of $10,555.00 subject to the approval of Legal Counsel. CORRESPONDENCE - FROM DENSLOW GREEN A letter from Attorney Denslow Green dated Apr. 14, 1969 April 3, 1969 regarding the condemnation action against the San Bernardino County Flood Control District had been copied and sent to all directors with the Agenda for this meeting. The letter was self-explanatory and needed no further discussion or action. FROM DENSLOW GREEN Another letter from Denslow Green was copied and mailed to the directors with their agendas. It was dated April 4, 1969 regarding the appeal - Flood Control District vs. Superior Court. This also required no action. ~ REPORTS COST ESTIMATE DEL Engineer Garcia was called upon to give his ROSA TOWERS report of cost estimates to supply water to the Del Rosa Towers apartment complex. He gave costs on two alternate proposals. Alternate One(l) covered two 25 H.P. Booster Pumps 400 g.p.m, each at 175 feet and a 5,000 gallon Pressure tank to Del Rosa Towers property for a total of $17,000.00. Alternate two(2) would include two 10 H.P. Boosters and a 5,000 gallon pressure tank, 12 inch lines with an approximate 500 foot exten- sion to connect to District's existing Intermediate System for circulation purposes at an approxi- mate cost of $21,000.00. After considerable discussion, it was decided to turn the matter over to the Water Committee for study and recommendation before making a decision. MOTION Upon motion by Director Wall, duly seconded by ~'" Director Stallwood and carried unanimously, the Water Committee and Staff are to review the proposed alternates for service to Del Rosa Towers and bring their recommendations to the April 28th Board meeting. COST ESTIMATE FOR Engineer Halwes was called upon for his cost SEWER EXTENSION TO estimate for extending the sewer line to serve SERVE TRACT 8079 Tract 8079 which is located on Valaria Drive between Citrus and Lynwood Drive. He stated it would require a 300 foot extension for this particular property and recommended extending the sewer line another 150 feet in order to ultimately serve the balance of the develop- ment to the east which would be developed at a later date. His estimated cost was $3,200.00. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the District will extend the sewer line as presented when the Tract 8079 develops and on the recom- mendation of the Consulting engineer, will extend the line the additional 150 feet for the future development. .~ MANAGER'S REPORT REQUEST FOR NEW RANGE The General Manager recommended that a new FOR SECRETARY TO range be assigned for the job classification of MANAGER Secretary to the General Manager from range 28 at $470.00 to $601.00 per month to range 30 at $519.00 to $662.00 per month. Director Stallwood stated he is definitely not in favor of any job classification set up for this position - it should be handled like the Manager, Engineer and Auditor. Apr. 14, 1969 1509 MOTION After much discussion, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, that the Manager be authorized to hire his secretary at a salary between $550.00 and $600.00 and as of this date the job will be removed from a job classification range with increases to be recommended by the General Manager subject to the approval of the Board." CONDITIONS OF SERVICE The General Manager reported he had discussed TRACT 7323 MC KEON the service and billing problems of a Condominium CONSTRUCTION COMPANY type development such as Tract 7323 with other agencies and with Attorney Farrell. Attorney Farrell reported he had reviewed District Ordinance 4 and found Condominium development was not clear as to service connections and indicated the Ordinance does provide for excep- tions under Special Conditions. Since the development is to have one complex comprised of four separate ownerships on each lot and each lot to be owned by a Corporate entity of which each of the separate owners is a stock- holder, and since special conditions do exist, it was recommended that the following conditions of service for Tract 7323, composed of condominium units (McKeon Construction Company) be adopted for serving Tract 7323. CONDITIONS OF SERVICE Ordinance No. 4, Establishing Rates, Rules and TO TRACT ~323 COMPOSED Regulations for Water Service was considered OF CONDOMINIUM UNITS and in particular Article 5, Section 83, sub- (MC KEON CONSTRUCTION sections (a) and (b) thereof. It was determined COMPANY) from said review that the ordinance in question does not specifically cover condominium units and it was determined that service ~or such units should be considered as a "special con- dition'' pursuant to the terms of Article 5, Section 83, subsection (b) of said Ordinance. Thereupon the following conditions for installation and operation of water service within Tract 7323 were prescribed by the Board: 1. One water service, the size of which shall be determined by the developer, will supply one lot upon which is built one complex com- prised of four separate units of different ownership; 2. The different owners of the separate units within each complex located on each lot will not be billed separately for such service, but each service will be billed directly to the corporate entity which appears of record as owner of the lot or lots and of which corporate entity each of the separate owners is a stockholder; 3. The McKeon Construction Company shall apply and sign the usual service agreement and shall remain responsible for all services of the District to each lot until such obligation as to each lot is assumed by the corporate entity. The sewer service for such lot or lots shall be installed as to District specifications and billed in accordance with the terms of Ordinance No. 62 of the District entitled "An Ordinance Establishing Rates and Charges for Sewage Disposal Service and Providing Procedures for its Enforcement". 4. The water service to each lot shall remain independent of any other lot within the tract. Apr. 14, 1969 MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, the recommended conditions of service to Tract 7323 as presented, shall apply. REQUEST FOR SEWER A request for Annexation for sewer service from SERVICE TRACT 5112 the District has been received from the develop- ers of Tract 5112, located at Central Avenue and Pacific Street. The tract contains 32 lots and the staff recommended that sewer service only be considered since District water facilities are approximately one half mile away and it would not be economical to extend the water main to the property and that the annexation should meet the requirements of Resolution No. 542. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, sewer service shall be made available under require- ments of District's water formula set forth in Resolution No. 542 for Tract 5112 and annexation proceedings be completed. RESOLUTION NO. 1216 - Resolution No. 1216 was presented, Making Deter- FINAL RESOLUTION FOR minations and Ordering Annexation of Territory, ANNEXATION 1968-16 Establishing Terms and Conditions for Annexa- tion No. 1968-16, Orange Knoll, LAFC No. 722. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1216 was adopted. RESOLUTION NO. 1217 - Resolution No. 1217 was presented, having been EXECUTION OF dictated by Attorney Green after the meeting STIPULATION AND ORDER with the Directors, stating this resolution is RE DISMISSAL OF for the purpose of authorizing the President, CERTAIN DEFENDANTS along with the General Water Counsel, Attorney IN ORANGE COUNTY Green, to execute the Stipulation and Order WATER DISTRICT VS. Re Dismissal of Certain Defendants No. 117628 CITY OF CHINO ET AL which is in connection with the settlement of the Orange County Water District vs. City of Chino et al suit. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1217 was adopted. REPORT ON PRESENTATION The General Manager reported on his presentation OF RESOLUTION 1209 TO of District's Resolution No. 1209 to the San S.B. VALLEY MUNICIPAL Bernardino Valley Municipal Water District at WATER DISTRICT its meeting on April 7, 1969. The other entities also made similar presentations and all were informed by Mr. Beaver that the resolutions were appreciated and that no action would be taken on pricing without all participants being given opportunities to speak and discuss the matters relevant. ~ UNFINISHED BUSINESS - -'' '~ - ~ ~' RESOLUTION NO. 1211 - Resolution No. 1211 was presented authorizing SALE OF PLANT 54A the sale of a strip of land of Plant 54A to LAND TO DE LEVA DeLeva and authorizing the President and Secretary to execute the Grant Deed conveying the property to Mr. and Mrs. DeLeva. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1211 was adopted. RESOLUTION NO. 1212 - Resolution No. 1212 was presented with the Cer- CERTIFICATE AND NOTICE tificate of Completion by Engineer Garcia, OF COMPLETION WATER MAINS IN TRACT 7984 giving the completion of the installation of water mains and appurtenances within Tract 7984 by Michael C. Mize on April 8, 1969 and author- izing the execution of a Notice of Completion to be recorded in the office of the County Recorder. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 1212 was adopted. RESOLUTION NO. 1213 - Resolution No. 1213 was presented for acceptance DEDICATION OF SEWERS of a Dedication of Sewers in Tract 7459 by IN TRACT 7459 BY W. R. Buster of Crestview Development Company, CRESTVIEW DEVELOPMENT for public use and maintenance and operation by the District. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1213 was adopted. RESOLUTION NO. 1214 - Resolution No. 1214 was presented for acceptance DEDICATION OF SEWERS of a Dedication of Sewers in Tract 6898 located IN TRACT 6898 BY on Guthrie, Newcomb and McKinley Streets between H. W. HEERS Highland Avenue and 20th Street. The dedication was signed by Harold W. Heers of H. W. Heers, Inc. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1214 was adopted. NEW BUSINESS 5- AUTHORIZATION Authorization was requested to raise 50 manholes REQUESTED TO RAISE at various locations as a result of the County's 50 MANHOLES resurfacing projects. District Engineer Garcia suggested that the District let the work out to a contractor on a guaranteed price to include the final paving. The estimate is approximately $48.00 each but because of the varying depths of the manholes to be raised, it was suggested that individual prices be obtained. It was also suggested that a letter be sent to Supervisor Nancy~Smith asking that the County Road Department notify this District of resur- facing projects within this District so the raising of the manholes would not go unnoticed for so long. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, author- ization of the expenditure to raise the above mentioned manholes was given. AUTHORIZATION FOR Authorization was asked for Howard Hendricks to ATTENDANCE AT attend the National Academy of Arbitrators ARBITRATORS PROGRAM Program in Los Angeles on Friday, May 9, 1969. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, author- ization was given for Howard Hendricks to attend the National Academy of Arbitrators program - "Conflict and The Role of Neutrals in Public Employment". The subject will cover Mediation, Fact Finding, Arbitration, Unit Determination and Management Rights. The program will be held at the International Hotel at Los Angeles International Airport on Friday, May 9, 1969 at a cost of $20.00. AUTHORIZATION ASKED Authorization was requested for General Manager FOR RICKERT AND GARCIA Rickert and Engineer Garcia to attend the TO ATTEND CORROSION Corrosion Seminar May 6, 7 and 8th, 1969 at SEMINAR JL,~J~.~ Apr. 14, 1969 California State Polytechnic College at San Dimas, California at $60.00 per person which includes lodging, meals and publications used. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, authorization was given for the General Manager and Engineer to attend the above Seminar. AUTHORIZATION ASKED TO Authorization was requested to call for and CALL FOR AND OPEN open bids for a 12 inch main extension in Palm BIDS FOR MAIN EXTENSION Avenue from 23rd Street(Tract 7752) to 20th ~ IN PALM AVENUE 23rd Street(Tract 7323) and installing pressure re- TO 20th STREETS AND ducing station Foothill System to Upper System PRESSURE REDUCING on April 28, 1969 at District office at 7:30 p.m. STATION PALM AVENUE MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, authorization was given to call for and open bids on the above project on April 28, 1969 at District Office at 7:30 p.m. AUTHORIZATION ASKED Authorization was also requested to call for and TO CALL FOR AND OPEN open bids for the installation of water mains BIDS FOR WATER MAINS and appurtenances in Tract 7323 at District & APPURTENANCES IN Office on April 28, 1969 at 7:30 p.m. TRACT 7323 MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, authorization was granted for calling for and opening bids on the above project on April 28, 1969 at District office at 7:30 p.m. ANNOUNCEMENTS - EMERGENCY PHONE CALLS It was announced that when notified, the TO DIRECTORS Answering Service will relay emergency calls to directors at Board Meetings on 99503. I.D.A. CONFERENCE Assistant Manager-Engineer Garcia stated those SACRAMENTO who attended the Irrigation Districts Association Conference in Sacramento found it very inter- esting and informative. Howard Hendricks and Director Wall also attended. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:35 p.m. ~do~.~; Secretary Approved: ~ N~rm~n W. Forrest, Pre~fdent ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT APRIL 28, 1969 REGULAR MEETING CALL TO ORDER The meeting was called to order at 7:30 p.m. with time closed for receiving any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of