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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/28/1969JL,~J~.~ Apr. 14, 1969 California State Polytechnic College at San Dimas, California at $60.00 per person which includes lodging, meals and publications used. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, authorization was given for the General Manager and Engineer to attend the above Seminar. AUTHORIZATION ASKED TO Authorization was requested to call for and CALL FOR AND OPEN open bids for a 12 inch main extension in Palm BIDS FOR MAIN EXTENSION Avenue from 23rd Street(Tract 7752) to 20th ~ IN PALM AVENUE 23rd Street(Tract 7323) and installing pressure re- TO 20th STREETS AND ducing station Foothill System to Upper System PRESSURE REDUCING on April 28, 1969 at District office at 7:30 p.m. STATION PALM AVENUE MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unani- mously, authorization was given to call for and open bids on the above project on April 28, 1969 at District Office at 7:30 p.m. AUTHORIZATION ASKED Authorization was also requested to call for and TO CALL FOR AND OPEN open bids for the installation of water mains BIDS FOR WATER MAINS and appurtenances in Tract 7323 at District & APPURTENANCES IN Office on April 28, 1969 at 7:30 p.m. TRACT 7323 MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, authorization was granted for calling for and opening bids on the above project on April 28, 1969 at District office at 7:30 p.m. ANNOUNCEMENTS - EMERGENCY PHONE CALLS It was announced that when notified, the TO DIRECTORS Answering Service will relay emergency calls to directors at Board Meetings on 99503. I.D.A. CONFERENCE Assistant Manager-Engineer Garcia stated those SACRAMENTO who attended the Irrigation Districts Association Conference in Sacramento found it very inter- esting and informative. Howard Hendricks and Director Wall also attended. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 9:35 p.m. ~do~.~; Secretary Approved: ~ N~rm~n W. Forrest, Pre~fdent ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT APRIL 28, 1969 REGULAR MEETING CALL TO ORDER The meeting was called to order at 7:30 p.m. with time closed for receiving any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Apr. 28, 1~969 ~_5'1.~ Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Assistant Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Spencer Sparks; O. W. Seccombe Jr. and Eddie Meyer of Tri-City Highland Sewer Company MINUTES In considering the minutes of the regular meeting of April 14, 1969, clarification of the wording under the "Request for New Range for Secretary to Manager", was requested. The motion under that heading should read as follows: "After much discussion, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, that the Manager be authorized to hire his secretary at a salary between $550.00 and $600.00 and as of this date the job will be removed from a job classification range with increases to be recommended by the General Manager subject to the approval of the Board." MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the minutes were approved with the above addition. BID OPENING - WATER The Secretary opened and read the bid proposals MAINS & APPURTENANCES which were accompanied by the ten percent bid IN PALM AVENUE AND bonds or Cashier's check as follows: TRACT 7323 1. Royal Pipeline Construction Co. $23,999.33 2. Michael C. Mize 24,468.90 3. Tri-City Highland Sewer Co. 22,049.75 Engineer's Estimate $22,100.00 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the bid proposals were turned over to the engineers for checking and recommendation. ENGINEER'S REPORT After reviewing the three bid proposals, the Engineers found all correct and recommended the acceptance of the low bid of Tri-City Highland Sewer Company subject to the approval of Legal 'Counsel. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the contract will be awarded to Tri-City Highland Sewer Company on their low bid of $22,049.75 subject to the approval of Legal Counsel. CORRESPONDENCE - A copy of the letter dated April 12, 1969 from LETTER FROM Contractor Lowell Thompson was mailed to each CONTRACTOR LOWELL director and Mr. Thompson was in attendance at THOMPSON the meeting f cr a determination on his claim for reimbursement for materials which he claimed were not listed as his responsibility in the specifications. Apr. 28, 1969 514 The specifications were reviewed and discussed by the engineers and Legal Counsel in light of Mr. Thompson's claim and determination was made that the specifications were clear and that the claim should be denied. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, Mr. Lowell Thompson's claim was denied. REPORTS - MANAGER'S - LETTER FROM E.J. A letter from Mr. E. J. Zeiner was read in ZEINER PROPOSED MOBILE which he asked if sewer service could be made HOME PARK SAVAGE PROP- available for the proposed 250 space Sylvan ERTY ON BASE LINE Mobile Home Park to be located on the Savage BENCH property on the bench on East Base Line. MOTION After considerable discussion, motion was made by Director Disch, duly seconded by Director Wall and carried unanimously, authorizing the Consulting Engineers to make a feasibility and cost study of extending sewer service to the area of the proposed mobile home park and all the area east of Boulder subject to the pay- ment of a $200.00 fee to cover the cost of the study by the proposed developer of the mobile home park. POLICY MOTION In order to set up a policy, motion was made by Director Disch, duly seconded by Director Littleton and carried unanimously that the staff be authorized to proceed with a study to determine the proper method of payment for water and sewer feasibility studies to be reported to the Board on May 26, 1969. LETTER OF SEWER A~letter from George Herrmann, developer, was REQUEST FROM GEORGE read, dated April 28, 1969, requesting sewer HERRMANN FOR TRACT service for a Mobile Home Park for Tract 7925 7925 located at Pacific and Victoria. During dis- cussion, Knob Hill was also mentioned in connection therewith. Engineer Halwes reported that there was a study for the Knob Hill Area which included Tract 7925 that could be up-dated and that the sewering of the area would probably run $20,000.00 to $25,000.00 to serve this property. MOTION After considerable discussion of the cost and of revenues to be derived from such extension, a motion was made by Director Wall, duly seconded by Director Disch and carried unanimously, to authorize the sewer line extension to Tract 7925, excluding Knob Hill. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, from here on a charge is to be m~de for feasibil- ity studies with rates to be determined later. RESOLUTION NO. 1220 - Resolution No. 1220 was presented for acceptance CERTIFICATE OF of a Certificate of Completion, by Engineer COMPLETION BOLTED Garcia, for the construction of a Bolted Steel STEEL RESERVOIR Reservoir at Plant 9A, Victoria and Temple. AT PLANT 9A, RHEEM Contractor Rheem Superior. Authorization was SUPERIOR given for execution and recording of a Notice of Completion. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1220 was adopted. Apr 28, 1969 AUTHORIZATION ASKED Authorization was requested for Earl Lyons to FOR EARL LYONS attend "Big Creek" with Chairmen of United ATTENDANCE AT UNITED Community Service Group April 30, May 1 and 2. COMMUNITY SERVICE "BIG CKEEK" Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the requested authorization was granted. DISCUSSION OF DISTRICT POLICY ON - RETENTION ON CONTRACTS It was stated that retention contracts for other entities are charged at the rate of 10% while district has been charging 25%. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, this District will change its normal require- ment to 10%. FAITHFUL PERFORMANCE It was reported that this District requires AND MATERIAL BONDS 100% Faithful Performance and 50% Material and Labor Bonds in its specifications. The standard procedure with other agencies is 100% on both. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the 100% Faithful Performance and Material and Labor bonds are to be required in all specifications. MINIMUM LIMITS ON It was thought that possibly minimum limits CONTRACTORS INSURANCE should be set for Contractor's Insurance CERTIFICATES Certificates. They now vary considerably. The staff recommended that comparisons be made and studied before any decision is made on this policy, with a report to be given at the Board meeting of May 12, 1969. WATER AND SEWER The Chairman of the Water Committee reported DEVELOPMENT DEL that the committee and staff recommend the use ROSA TOWERS of Alternate 2 as presented by Engineer Garcia at the last Board Meeting which is $21,000 and if Widmeyer properties should come in within 10 years, that would provide refund of $8,500 which is the best all around plan. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the District is to provide water service to Del Rosa Towers under Alternate Plan No. 2 as presented by the Staff April 14, 1969 and that the District enter into an agreement with Del Rosa Towers developers that they will pay $17,000.00 toward the construction of the re- quired hydropneumatic system and refund agree- ment be entered into with Del Rosa Towers Developers to refund $8,500.00 within a ten year period if the Widmeyer system were con- nected onto the new system and paid their cost of $8,500.00 for the pumping facility. The District would pay the $4,000.00 difference between the $17,000.00 and the $21,000.00. AUDITOR-TREASURER'S Copies of the Auditor-Treasurer's Financial REPORT reports on the water and sewer divisions were mailed to all directors and no questions were raised. No action taken. APPROVAL OF The following warrantes were presented for WARRANTS perusal by the directors: Water Division #4342 - 4457 (General) $104,890.57 2619 - 2685 (Payroll) 14,174.81 $119,065.38 151.6 Apr. 28, 1969 MOTION Upon motion by Director Disck, duly seconded by Director Wall and carried unanimously, the above warrants were approved. DELINQUENT SEWER The Auditor-Treasurer reported on some delinquent ACCOUNTS sewer accounts which he had not been able to collect but would use one more effort but he asked for authorization to disconnect the sewer from the following: DANIEL MENSER Daniel Menser, a $24.00 account. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, approval was given to disconnect the sewer if all else fails. CAPITOL CONTROL Three vacant residences belonging to Capitol Control on Union Street in Highland $35.75 each. MOTION Upon ~otion by Director Wall, duly seconded by Director Littleton and carried unanimously, disconnect was approved. BLACKMORE A vacant house supposedly belonging to Blackmore who says it belongs to FHA. Bill is $39.00. MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, disconnect was approved. WALTER WEIGAN Walter Weigan property with $26.00 still outstanding. MOTION Upon motion by Director Wall, duly seconded by Director~.Disch and carried unanimously, a disconnect was authorized. STOVALL The last one was Stovall on Orange Street, also vacant. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, dis- connection was authorized. UNFINISHED BUSINESS - RESOLUTION NO. 1215 - Resolution No. 1215 was presented for acceptance CERTIFICATE & NOTICE OF of a Certificate of Completion by Engineer Garcia COMPLETION RECOATING and authorization for a Notice of Completion of TANKS AT PLANTS recoating on the two existing steel storage tanks 33 & 37 at Plants 33 and 37. Completed April 8, 1969 by Spence~ and Sullivan. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1215 was adopted. RESOLUTION NO. 1218 - Resolution No. 1218 was presented for acceptance CERTIFICATE & NOTICE of a Certificate of Completion by Engineer Halwes OF COMPLETION ARDEN and authorization for a Notice of Completion AVENUE SEWER of the sewage co llection system in Arden Avenue. Completed April 17, 1969 by Tri- City Highland Sewer Company. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1218 was adopted. RESOLUTION NO. 1219 - Resolution No. 1219 was presented for acceptance ACCEPTING EASEMENT of a Conveyance of Pipeline Easement for Tract FOR TRACT 5112 No. 5112, located east of Central and south of BRATTAIN Pacific from Brattain Construction Company. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1219 was adopted UNFINISHED BUSINESS - SEWER RATE MONTHLY The question was raised as to the monthly sewer CHARGES FOR TRACT rate to be charged at the condominium develop- 7323, CONDOMINIUM ment in Tract 7323 as condominiums are not covered in the Sewer Rate Ordinance No. 62. "Ordinance No. 62 entitled, 'An Ordinance Estab- lishing Rates and Charges for Sewage Disposal Service and Providing Procedures for its Enforcement' and Ordinance No. 156 entitled 'An Ordinance Amending Ordinance No. 62 Relating to Sewer Service Charges' and in particular Subsection (a) of Section 72 of Ordinance No. 62 as amended by Ordinance No. 156. It was determined from such review that the ordinances in question do not specifically cover any type of condominium units or developments. It was determined that the proposed condominium units being developed upon Tract 7323 should, for the purpose of sewer services charges, be billed for sewer service upon the same basis provided in Subsection (a) of Section 72 of Ordinance 62 as amended by Ordinance No. 156. Thereupon the following conditions were prescribed by the Board: 1. One sewer connection will serve one lot upon which is built one complex comprised of four separate units which said units may be separately owned; 2. The separate units will not be billed separately for sewer service provided to such units, but yhe total billing for sewer service to each lot shall be billed directly to the corporate entity which appears of record as owner of the lot or lots and of which corporate entity each of the possible separate owners is a stockholder, or directly to the corporate entity which is legally responsible to each of the owner or owners of the separate units on each of said lots. 3. The McKeon Construction Company shall apply for and sign the usual service agreement and shall remain responsible for all sewer services of the District to each lot until such obligation as to each lot is assumed by corporate entity described and referred to in 2. above." MOTION Upon motion by Director Wall, duly seconded by Director Disch and'carried unanimously, the recommended conditions for the purpose of sewer service charge for condominium units or develop- ments in Tract 7323 as presented, shall apply. DISCUSSION RETENTION Some discussion was held regarding possible pay- MONEY TO CONTRACTOR ment of a portion of the retention money on MIZE Michael C. Mize's contract for the water main installation in Tract 7984, the Lester Diversified Tract. Since the retention held on the job was 25% and 10% is the usual amount held, a request for the payment of the difference for the 15% was asked. Apr. 28, 1969 151o MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unankmousl~ a payment of 15% of the retention to Michael C. Mize was authorized which reduces the 25% being held to 10%. NEW BUSINESS AUTHORIZATION FOR Authorization was requested for Harold Rickert ATTENDANCE AT CORWIN and David Garcia to attend the Annual Stockholder's WELL COMPANY ANNUAL meeting of the Corwin Well Company to vote this MEETING District's shares of stock. The meeting is to be held on April 30, 1969. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, authorization was given as requested for voting rights at Corwin Well Company stockholder's meeting. AUTHORIZATION ASKED Authorization was requested to call for and open TO CALL FOR AND OPEN bids for the replacement of an 8 inch water line BIDS REPLACEMENT OF in the south frontage road of Highland Avenue 8 INCH WATER LINE with a 12 inch water line from Elmwood Road east HIGHLAND AVENUE approximately 430 feet together with the boring SOUTH FRONTAGE ROAD for an 8 inch fire service across Highland Avenue for Builder's Emporium, bid opening to be May 12, 1969 at 7:30 p.m. at District Office. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, bid opening was granted as requested. SEWER LATERAL PROBLEM A sewer lateral problem at 25653 Byron Street 25653 BYRON STREET was presented with a claim for repair bills in the amount of $318.08. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the staff was to make an effort to determine the cost at the "Y" and the cost of replacing it, then pay that amount but nothing for the work on the private property. LETTER CALIFORNIA A letter from the California Water Resources WATER RESOURCES Association was read, calling for attendance ASSOCIATION ANNUAL at the Annual Meeting or mailing of the Proxy MEETING for voting purposes. MOTION Upon motion by Director Stallwood, dul. y seconded by Director Disch and carried unanimously, the Proxy form is to be signed and sent in as requested. FLOOD CONTROL Attorney Farrell reported having received notice CONDEMNATION form the State Supreme Court that a hearing on the condemnation suit against the County Flood Control District was denied. ASSEMBLY BILL 661 The Chairman called attention to a letter he had receiv ed regarding the Legislative Bill 661. He asked that it be referred to Attorney Farrell and that copies be sent to the directors. ~ ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:35 p.m. Harold G. R~ert, Secretary Board of Directors APPROVED: Norman W. Forrest, President