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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/12/1969 May 12, 1969 1519 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGUI~AR MEETING MAY 12, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Assistant Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Record- ing Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; O. W. Seccombe, Jr. and Eddie Meyer of Tri-City Highland Sewer Company; Spencer Sparks; Jack Cooper and E. J. Zeiner of Redlands MINUTES There was one correction noted of a typographical error in the word comparisons in the minutes of the regular meeting of April 28, 1969 MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the Minutes of the April 28, 1969 minutes were approved with the one correction. BID OPENING - WATER The Secretary opened and read the following bids MAINS & APPURTENANCES for the replacement of an eight inch water main IN HIGHLAND AVENUE in south frontage road along Highland Avenue from JOB W-747 Elmwood Road east 430 feet with twelve inch main and bore crossing of Highland Avenue for an eight- inch fire service to Builder's Emporium. Both bids were accompanied by properly executed ten percent bid bonds. 1. Royal Pipeline Construction Co. $7,786.50 2. Tri-City Highland Sewer Co. 10,401.00 Engineer's Estimate $9,280.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the two bid proposals were referred to the engineers for checking and recommendations. ENGINEER'S REPORT The engineers determined that all the figures and extensions on the bids were correct and they recommended the contract be awarded to Royal Pipeline Construction Company on their low bid of $7,786.50 subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the contract was awarded to Royal Pipeline Con- struction Company on their bid as shown above subject to approval by Legal Counsel. CORRESPONDENCE - FROM EARL L A letter from Earl Lyons dated May 6, 1969 was read to the Directors, thanking them for making it possible for him to attend the three-day tour by the Southern California Edison Company of their Big Creek, California facilities. His letter was an excellent report. 520 12, 1969 REVISED ESTIMATES OF A letter from C M Engineering Associates, dated COST DISTRICT SEWER May 2, 1969 was read, giving revised cost esti- RELOCATION IN mate for engineering and relocation of District ALIGNMENT OF CROSS- sewer facilities for a section of the Crosstown TOWN FREEWAY BY C M Freeway between Del Rosa Avenue and Arden Avenue ENGINEERING at Highland Avenue. The origianal estimate ASSOCIATES for the sewer relocation was: District portion $31,000.00 State portion 81,500.00 Total $112,500.00 and the revised estimate is $95,000.00. Engineer Halwes explained the sewer construction using small plats. Authorization was then re- ~ quested to extend the call for bids on the project to July 21, 1969 from June 23, 1969, as previously approved. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, author- ization was given to call for bids on this section of relocation of sewer facilities in the align- ment of the Crosstown Freeway, on July 21, 1969. REVISED ESTIMATES OF A letter from Joseph Rowe of W. P. Rowe & Son COST DISTRICT WATER dated May 6, 1969 was read giving the revised FACILITIES RELOCATION cost for relocating District's water facilities ALIGHNMENT CROSSTOWN in the alignment of the Crosstown Freway from FREEWAY FROM W.P. Del Rosa Avenue to Arden and Highland Avenues. ROWE & SON District portion $27,000.00 State's portion 86,500.00 + 7,500 Engineering 7,500.00 Total $121,000.00 Engineer Rowe showed and explained the re- location plans in detail. Authorization was then requested to extend the call for and opening of bids for the above project on July 21, 1969 instead of June 23, 1969 as was previously approved. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, authorization was given to extend the bid call and opening to July 21, 1969 for the water re- location facilities for the Crosstown Freeway. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the sewer and water relocation plans were approved as submitted. SEWER FEASIBILITY AND Don Halwes was called upon to give the results COST STUDY BENCH AREA of his sewer feasibility and cost study of ways EAST BASE LINE RE- to get sewer service to the P. M. Savage QUESTED BY E.J. property on the bench on East Base Line. ZEINER An eight inch main would serve approximately 100 acres and could be installed in Base Line from LaPraix to a point east of Browning Road and the railroad tracks at a cost of $105,000.00. It is possible to provide sewer service to the Savage property but because of the lower elevation of the property (1320 feet) the exact location or routing to the lower portion of the land would still have to be determined, probably across private property. He stated there is also the possibility of bringing the sewer out Third Street and up to the property although this had not been outlined at this time. The Third Street line would be a May 12, 1969 twelve-inch line and would be capable of pro- viding sewer service to all of the bench area. A twelve-inch line in Base Line would sewer approximately 250 acres and would cost approx- imately $20,000.00 more than the eight-inch pipe. It would then take 1,500 or 2,000 feet more to get to the area of the proposed develop- ment. The eight-inch line could serve the pro- posed development on the P. M. Savage property and a portion of the area north and east of the Savage property but the capacity would not be great enough to handle the bench area westerly of Bledsoe Gulch on the east and City Creek on the west (approximately 850 acres). Mr. Jack Cooper and Mr. E. J. Zeiner, of Redlands, the developers of the proposed Sylvan Mobile Home Park were present to hear and participate in the discussion, stating they have not started any portion of the plans for develop- ment until they can determine the answer to the sewer service problem. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, this entire problem was referred to the Sewer Com- mittee to gather all information together and make their recommendations at the Board meeting of July 14, 1969. MANAGER'S REPORT - RES©LUTION NO. 1225, Resolution No. 1225 was presented for accept- GRANT OF LIEN, ance of a Grant of Lien signed by Audrey C. AUDREY C. SHELL Shell of 6952 Browning Road in the amount of $1,267.50 for water and water main extension costs. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1225 was adopted. RECOMMENDED SALARY The staff and the Personnel Committee recommended INCREASES the approval of the following step reaises: GABINO BECERRA Gabino Becerra - Utility Crewman, 27A @ $2.57 per hr. to 27B @ $2.70 per hour effective May 1, 1969. MARK HARDIN Mark Hardin, Utility Crewman, 27A @ $2.57 per hour to 27B @ $2.70 per hour effective May 1, 1969. VERN C. WILLIAMS Vern C. Williams, Utility Crewman, 27A @$2.57 per hour to 27B @ $2.70 per hour, effective May 14, 1969. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, the above listed step increases were approved on the effective dates shown. LETTER FROM ORANGE A courtesy letter from the Orange County Water COUNTY WATER DISTRICT District was read. No action required or taken. OFFSET AND RELOCATE Authorization was requested to jointly offset WATER MAIN JUNIPER & and relocate District's water main in an ease- HEMLOCK, BLINN ment between Juniper and Hemlock Drive along PROPERTY the Bruce Blinn property where a retention wall is to be constructed. Engineer Garcia presented two cost estimates stating that Mr. ]-522 May 12, 1969 Blinn has agreed to pay for relocation charges. If a four-inch line is used, the cost without the paving would be $498.67. If a six-inch pipe is used, the cost without the paving would be $561.37. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, District is to proceed with this project using six-inch pipe and with Mr. Blinn paying the cost of the line with the District paying the difference between a four-inch and a six- inch line and a letter of agreement is to be prepared with Mr. Blinn, to hold the District harmless during the construction. RESOLUTION NO. 1226 Resolution No. 1226 was presented to authorize SERRANO JUNIOR HIGH the President and Secretary to execute a sewer SCHOOL SEWER reimbursement agreement with the City of ~an REIMBURSEMENT Bernardino Unified School District for the AGREEMENT Serrano Junior High School. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1226 was adopted. CHANGE ORDER NO. 1 Change Order No. 1 was presented for authoriza- NONA-PACIFIC SEWER tion to have the contractor, Tri-City Highland PROJECT, TRI-CITY Sewer Company delete two laterals on Pacific HIGHLAND SEWER CO. Street and add two laterals and a manhole on Cole Avenue with a total increase in price of $158.00 over the Nona-Pacific sewer contract. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Change Order No. 1 was approved. CHANGE ORDER NO. 2 Change Order No. 2 was presented for author- TRACT 6970 SEWER ization to have the contractor, Tri-City PROJECT, TRI-CITY Highland Sewer Company add 12 Y's and laterals HIGHLAND SEWER CO. in Tract 6970, increasing the price $2,086.00. They are for lots (12) owned by Melorich Builders and District has received payment for this amount. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Change Order No. 2 was approved. LETTER FROM RIAL P. A letter from Mr. Rial P. Cooper was read. COOPER REGARDING He stated he had learned the sewer rate on a SEWER OVERCHARGE one bathroom home was $3.00 and he had been paying $3.25 since October of 1959 and felt an adjustment was in order. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, a refund of $28.50 to cover the overcharge is to be sent to Mr. Cooper. AUTHORIZATION ASKED Authorization was requested to call for and TO CALL FOR & OPEN open bids May 26, 1969 at District office at BIDS FOR SEWER IN 7:30 p.m. for the installation of sewer ORANGE STREET TO collection lines in Orange Street from Nona TRACT 7323 north to Tract 7323. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, authorization was given to call for and open bids for the sewer line in Orange Street to Tract 7323 on May 26, 1969 at District Office at 7:30 p.m. May 12, 1969 1523 PEREMPTORY WRIT The General Manager reported that a Peremptory OF PROHIBITION Writ of Prohibition had been received from the Court of Appeal, 4th Appellate District on the case San Bernardino County Flood Control District vs. Superior Court of the State of California with this District being the real party in interest. No action necessary or taken. RESOLUTION NO. 1221 Resolution No. 1221 was presented for accept- ACCEPTING GRANT OF ance of a Grant of Lien in the amount of LIEN FROM NELSON $770.00, signed by Nelson Allen, 6005 North ALLEN Orange Street for water and water main extension. MOTION Upon motion by Director Disch, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1221 was adopted. RESOLUTION NO. 1222 - Resolution No. 1222 was presented for accept- ACCEPTING GRANT OF ance of a Grant of Lien in the amount of $660.00, LIEN FROM ROOT signed by Francis J. and Mary C. Root of 5965 North Orange Street, Highland for water and water main extension. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Res-lution No. 1222 was adopted. RESOLUTION NO. 1223 - Resolution No. 1223 was presented to release RELEASE OF LIEN, the lien against the property of Dorothy WALD, TUCKER & BROWN Tucker, Kathryn Brown and Beverly Wald in 7004 CONEJO DR. the amount of $278.65 as that amount has now been paid in full. MOTION Upon motion by Director Wall, duly seconded - by Director Littleton and carried unanimously, Resolution No. 1223 was adopted. RESOLUTION NO. 1224 - Resolution No. 1224 was presented to release RELEASE OF LIEN the lien against the property of Mildred FRANK & ROGERS Frank and Fred and Joyce Rogers in the amount 7446 CONEJO DR..~ of $278.65 as that amount has now been paid .-infull. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1224 was adopted. DISCUSSION MINIMUM The General Manager asked for discussion and LIABILITY INSURANCE recommendation on the minimum of liability CARRIED BY insurance that should be carried by contractors CONTRACTORS under contract to District. He stated that in checking with other entities in the area, he found that $500,000 and $100,000 seemed to be standard. He recommended that the specifi- cations be changed to reflect this matter. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, the specifications are to be corrected to show minimum liability insurance of $500,000 and $100,000 with Attorney Farrell reviewing the final changes to be inserted in all District specifications. ANNOUNCEMENTS ANNUAL MEETINGS OF The General Manager stated that the District SMALL WATER COMPANIES had been represented at the Annual stockholders meetings of the Corwin Well Company, West Twin Creek Water Company, City Creek Water Company and Anderson Mutual Well Company with a meeting for Del Rosa Mutual on May 14, 1969. 524 12, 1969 He stated he would like to see these small water companies dissolved with their water shares turned over to the District which would in turn set up agreements for serving Agricul- tural water to them. No action taken at this time. CORROSION SEMINAR General Manager Rickert and Engineer Garcia attended the three-day conference in San Dimas on corrosion and both reported having learned much of value to the District. ARBITRATORS SEMINAR Howard Hendricks reported on having attended the Arbitrators Seminar where both the employer's and labor's sides were discussed as something this District will eventually have to face also. EXECUTIVE SESSION At 10:00 p.m. the Chairman asked for an executive session which lasted until 10:13 p.m. ADJOURNMENT At the close of the Executive Session, there being no further business to come before the meeting, adjournment was declared at 10:15 p.m. ~tary Board of Directors APPROVED: Norman W. Forrest President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 26, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. and bid presentation time was declared closed. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None · Others Present: General Manager-Secretary Rickert; Assistant Manager- Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Secretary May Kleiber; Spencer Sparks