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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/26/1969 He stated he would like to see these small water companies dissolved with their water shares turned over to the District which would in turn set up agreements for serving Agricul- tural water to them. NO action taken at this tame. CORROSION SEMINAR General Manager Rickert and Engineer Garcia attended the three-day conference in San Dimas on corrosion and both reported having learned much of value to the District. ARBITRATORS SEMINAR Howard Hendricks reported on having attended the Arbitrators Seminar where both the employer's and labor's sides were discussed as something this District will eventually have to face also. EXECUTIVE.SESSiON At 10~00 p.m. the Chairman asked for an executive session which lasted until 10:13 p.m. ADJOURNMENT At the close of the Executive Session, there being no further business to come before the meeting, adjournment was declared at 10:15 p.m. Board of Directors APPROVED: Norman W. Forrest President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 26, 1969 CALL TO ORDER The meeting was called to order at 7:30 p.m. and bid presentation tame was declared closed. PLEDGE OF ALLEGIANCE Ail those present joined in the Pledge of Allegiance to the Flag of the United States. of America ROLL CALL Directors Present: Disch, Forrest, Littleton~ Stallwood and Wall Directors ~Ab~ent ~ None · Others Present.. General Manager-Secretary Rickert; Assistant Manager- ~%~gineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Halwes; Secretary May Kleiber; Spencer Sparks May 26, 1969 MINUTES The Recording Secretary called attention to one line omitted from the motion to adopt Resolution No. 1223 "Director Littleton and carried unanimously" in the minutes of the reg- ular meeting of May 12, 1969. There being no further additions or corrections, the Chairman declared the minutes of the May 12, 1969 meeting approved as corrected. BID OPENING - SEWER The Secretary opened and read the following bid MAINS & APPURTENANCES proposals which were accompanied by the required ORANGE STREET FROM ten percent bid bonds for the installation of NONA NORTH TO TRACT sewer mains and appurtenant facilities in Orange 7323 JOB S-752 Street from Nona north to Tract 7323. 1. CHL Construction Co. $5,448.15 2. Tri-City Highland Sewer Co. 6,294.75 Engineer's Estimate $6,000.00 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the above bid proposals were handed to the engineers for checking and recommendation. ENGINEER'S REPORT After thoroughly checking the bid proposals above for accuracy, they recommended the accept- ance of the low bid of CHL Construction Company at $5,448.15 subject to the approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded · ~-' by Director Disch and carried unanimously, ~ the contract was awarded to CHL Construction Co. on their low bid subject to the approval of Legal Counsel. CORRESPONDENCE - CONTRACTOR LOWELL Three letters had been received from Lowell THOMPSON Thompson, copies of which had been mailed to all directors, in which he requested a total of 9 days extension of time for the completion of the contract on the pump house and appurtenances at Plant 9A. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, the 9-day extension of ti..me on the Lowell Thompson contract was granted extending the completion time of the contract from June 2, 1969 to June 11, 1969. DISTRICT PICNIC Attention was called to the invitations to the District's picnic which is to be held at Sylvan Park in Redlands on Saturday, June 7, 1969, from noon to 6:00 MANAGER'S REPORT - The General Manager presented Change Order No. 3 to the Tri-City Highland Sewer Company's contract the Nona, Pacific sewer project, adding $156.00 for laterals to 27132 Pacific Street belonging to John H. Jolley, for later use. The Change Order was sent in by Donald L. Campbell and W. P. Rowe and Son, dated May 26, 19~. The District has received payment of the $156.00 from Mr. Jolley. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Change Order No. 3 was approved. 1526 May 26, 1969 ~TIFICATION HIRING The General Manager asked for ratification of MAY KLEIBER the employment of May F. Kleiber as Secretary to the General Manager at a salary of $550.00 per month. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, ratifiction of the hiring of May F. Kleiber was confirmed. DENSLOW GREEN A letter from Attorney Denslow Green dated May 20, 1969 was read. It was accompanied by a copy of Stipulation as to Acceptance of ~ Judgment in Case No. 78426 regarding Western Municipal Water District versus East San Bernardino County Water District, et al. This was for information only, no action re- quired or taken. SURVEY 69 Attention was called to a letter received from Mr. Chester C. Kimm of the Wenatchee Daily World dated May 10, 1969, giving complete in- formation regarding the "Survey 69" trip, a flying Seminar to Alaska and Western Canada on June 18 - 24 at a cost of not to exceed $850.00 per person. Also enclosed was an itemized itinerary of the trip and subject matter. MOTION After some discussion, motion was made by Director Littleton, duly seconded by Director Stallwood and carried unanimously to authorize any Director that would wish to go, to attend on the usual basis. RESOLUTION NO. 1231 - Resolution No. 1231 was presented for accept- CERTIFICATE & NOTICE ance of a Certificate of Completion by District OF COMPLETION WATER Engineer Garcia, of El-Co Contractors install- ~ MAINS IN TRACT 7928 ation of water mains and appurtenances in JOB W-712 EL-CO Tract 7928 on March 3, 1969 and authorizing execution and filing of a Notice of Completion. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously, Resolution No. 1231 was adopted. CORRECTION OF BID Attention was called to the fact that by motion CALLING DATE FOR at the Board Meeting of May 12th, the bid calling RELOCATION OF SEWER dates for the relocation of sewer and water AND WATER FACILITIES facilities in the alignment of the Crosstown FOR CROSSTOWN FREEWAY Freeway were set for July 21st board meeting which is not a Board meeting night and the date should have been July 28, 1969. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the date for calling for and opening bids on the sewer and water relocation shall be changed to July 28, 1969. RESOLUTION NO. 1232 - Resolution No. 1232 was presented for accept- ACCEPTING PIPELINE ance of a Conveyance of Pipeline Easement from EASEMENT FROM Paul R. Jennings, et al, alignment of the future~ JENNINGS ET AL Mirada Street and sewer collection lines that will serve Serrano Junior High as well as other developments within the area in the future. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1232 was adopted. May 26, 1969 RESOLUTION NO. 1238 Resolution No. 1238 was presented for author- AUTHORIZING EXECUTION ization of execution by the President and Sec- OF AGREEMENT WITH DEL retary of the Agreement with the Del Rosa Mutual ROSA MUTUAL ON PLANT Water Company governing water service from 4 Plant 4. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1238 was adopted. RESOLUTION NO. 1237 Resolution 1237 was presented for authori- AUTHORIZING EXECUTION zation of execution by the President and Sec- OF AGREEMENT WITH DEL retary of the Agreement with the Del Rosa ROSA MUTUAL FOR MUTUAL Mutual Water Company governing the joint use USE OF PLANT 4 of pumping facilities and equipment at Del Rosa Mutual Well No. 4. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1237 was adopted. RESOLUTION NO. 1226 - Resolution No. 1226 was presented requesting REQUESTING LAFC the Local Agency Formation Commission's APPROVAL BOUNDARIES approval of the boundaries and conditions of OF ANNEXATION 1968-17 Annexation No. 1968-17, Palm Avenue Elementary School, for water and sewer service. MOTION Upon motion by director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1226 was adopted. RESOLUTION NO. 1227 - Resolution No. 1227 was presented requesting REQUESTING LAFC the Local Agency Formation Commission's approval APPROVAL BOUNDARIES of the boundaries and conditions of Annexation OF ANNEXATION 1968-18 No. 1968-18, Mark B. Shaw Highland Mortuary for sewer service. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Resolution 1227 was adopted. RESOLUTION NO. 1228 - Resolution No. 1228 was presented requesting REQUESTING LAFC the Local Agency Formation Commission's approval APPROVAL BOUNDARIES of the boundaries and conditions of Annexation OF ANNEXATION 1968-19 No. 1968-19, Cummings & Griffiths property at 26953 Fifth Street, for water service. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1228 was adopted. RESOLUTION NO. 1229 - Resolution No. 1229 was presented requesting REQUESTING LAFC the Local Agency Formation Commission's approval APPROVAL BOUNDARIES of the boundaries and conditions Of Annexation OF ANNEXATION 1969-1 No. 1969-1, Howard L. Holcomb property at Base Line between Palm and Reedy, for sewer service. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1229 was adopted. RESOLUTION NO. 1230 - Resolution No. 1230 was presented requesting REQUESTING LAFC the Local Agency Formation. Commission's approval APPROVAL BOUNDARIES of the boundaries and conditions of Annexation OF ANNEXATION 1969-3 No. 1969-3, Beta Venture development at Atlantic and Orange Streets in Highland, now McKeon Construction Company or Tract 7323. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 1230 was adopted. May 26, 1969 RESOLUTION NO. 1233 - Resolution No. 1233 was presented for acceptance GRANT OF LIEN BY DUNN of a Grant of Lien signed by Melvin L. and 5971 ORANGE STREET Alta R. Dunn of 5971 North Orange Street in the amount of $550.00, dated May 12, 1969. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, Resolution No. 1233 was adopted. RESOLUTION NO. 1234 - Resolution No. 1234 was presented for acceptance AGREEMENT WITH JOHN of an agreement with John R. Poppett and Minnie R. POPPETT ACROSS Jo Poppett covering installation of a pipeline TRACT 8004 within an easement across the Poppett property ~.~ to Tract 8004 and authorizing the President and Secretary to execute the Agreement. MOTION Upon motion by Director Wall, duly seconded by ~Director Disc~ and carried unanimously, Resolution No. 1234 Was adopted. RESOLUTION NO. 1235 - Resolution No. 1235 was presented for accept- ACCEPTING EASEMENT ance of a Conveyance of Pipeline Easement FROM JOHN R. POPPETT signed by John R. Poppett dated May 16, 1969. RIGHT OF WAY FROM This easement is for a right of way from HIgHLaND Avenue to Highland Avenue to the north line of Tract TRACT 8004 8004. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1235 was adopted. NOTICES TO CONNECT It was reported that "Notices to Connect to TO SEWER BEING SENT Sewer" are ready to be sent out to residents OUT TO MAIN, REEDY, on Main, Reedy, Cole and Clifton Streets which COLE & CLIFTON STS. were annexed to the District for sewer service by Annexation No. 1967-10. All residents have connected except the following: Myron Stump 27276 Main Street Jerry L. Buckles 6932 Cole Avenue John Starbuck 27258 Main Street Ruth Randall 27235 Main Street James Swanson 27273 Main Street Ethel Lillard 27273 Main Street Walter Curtis 27255 Main Street Aploinia M. Persyn 6997 Reed Street George W. Loring 6987 Cole Avenue Murry C. Turnbull 6998 Reedy Avenue MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, authorization was given to send out the "Notices to Connect" to the above listed people who have not connected to the sewer and any and all others within the same area who have not connected. CITY OF SAN BERNARDINO A letter from City Administrator Jerry Winstead FIRE STATION CORNER of San Bernardino was read wherein request was HIGHI~AND AND ORANGE made for sewer service to their new fire station AVENUES at the corner of Highland Avenue and Orange Street with one acre of their land to be annexed. They also requested waiver of the requirement of a Deed and Agreement for over- lying water rights in trust. MOTION After much discussion, motion was made by Director Littleton, duly seconded by Director Wall and carried unanimously, to recommend the City of San Bernardino to install their own street lateral building sewer and connect the lateral into District sewer five feet south of the existing manhole at t~e intersection of Highland Avenue and Orange Street to serve a minimum of one acre of their land to be annexed, which would require a $300.00 payment for the May 26, 1969 '1529 water formula and a sewer connection fee of $107.00 and waiving the requirement for Deed and Agreement, plus the $70.00 Annexation fee. This route and method were chosen largely in the interest of speeding up the installation. AUTHORIZATION FOR Authorization was requested for David Garcia and DAVID GARCIA TO other members of the staff, to attend a Cross ATTEND CROSS CON- Connection Seminar at Lake Arrowhead June 10, NECTION SEMINAR 1969 at a cost of $5.00 each since the issue of cross connections is becoming more and more important to the District. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, .authorization was given for David Garcia and other members~ of the staff to attend the Cross Connecti6h Seminar with District to pay the $5.00 charge for each. LAFC NOTICE OF A Notice from the Local Agency Formation ANNEXATION TO CITY Commission called attention to an annexation OF SAN BERNARDINO to the City of San Bernardino north on Orange Avenue and east of Patton State Hospital. A map was displayed showing the location. No action necessary or taken. AUDITOR-TREASURER The Financial reports for the month of April REPORTS had been mailed to all directors previous to the meeting and the Auditor-Treasurer made a few comments and no action was required or taken. APPROVAL OF The following warrants were placed on the table WARRANTS for perusal by the directors: Water Division #4458 - 4585 (General) $110,174.24 2686 2754 (Payroll) 14~597.61 $124,771.85 Sewer Division None MOTION Upon motion by Director Wall, duly seconded by Direct ct Disch and carried unanimously, the warrants were approved as submitted. REPORT ON AWWA The General Manager reported on the American CONFERENCE IN Water Works Association Conference held in SAN DIEGO San Diego May 17 - 23 which he attended, along with Directors Forrest and Stallwood. He thanked the Board for the privilege of attending. The Seminar discussed what to do in the case of emergencies such as earthquake, fires, floods, etc. He also stated the papers on fringe benefits and problems to be faced with Organized Labor Unions were most interesting and helpful. BUDGET TIME Attention was called to the fact that Budget time is approaching and the General Manager stated that the staff is already working on the preliminary preparation which will be presented to the directors at the meeting of June 9th, 1969. DINNER MEETING The Chairman called a dinner meeting at Skinners' JUNE 9 Restaurant at 5 p.m. on June 9, 1969 for the Directors, General Manager and Attorney. ADJOURNMENT There being no further business to come before the meeting, adjournment motion was made by Director Littleton, duly seconded by Director Wall and carried, at 9:35 p.m. H~~s r o~ld~G / ~~S e~c r e t ar y Board of Directors Approved: Norman W. Forrest, "President