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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/25/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 25, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Asst Mgr-Engineer Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Consulting Engineer Rowe; Attorney Robert Farrell; Bill Truscott; R. L. Mc Laughlin and Dr. Leslie Murad MINUTES With the correction of the Roll Call Vote in regard to the Southern California Edison Company Rate Increase PUC Hearing, Director MOTION Disch motioned, duly seconded by Director Stallwood and carried unanimously, to approve the Minutes of the Regular Meeting of January 11, 1971 as submitted. SEWER STREET LATERAL President Wall stated that since Bill Truscott TO LOT 20, TRACT 8004 and Builder R. L. Mc Laughlin were present, the Board would discuss the problem with the sewer street lateral to Lot 20, now owned by Bill Truscott, in Tract 8004. District Engineer Garcia reported the sewer lateral was originally installed by a Contractor for the subdivider and was four to five feet short of the property line and terminated in front of a boulder in the alignment of where the building is to be installed. Contractor Mc Laughlin stated he did not want to extend the sewer line as the location of the boulder was under a concrete driveway approach and sidewalk and to remove the boulder or chip it away to install sewer could possibly cause damage to the driveway or sidewalk. It was reported that the As-Built Drawing prepared by CM Engineering, of the sewer collection system within Tract 8004, showed the lateral location to be 16 feet east and 51 feet south of the wye but actually the lateral was five feet short of reaching the property line of Lot 20. Legal Counsel stated it was the responsibility of the subdivider, George Herrmann to run the street lateral from the main line to the property lines, and his contractor apparently did not extend the lateral to the property line as his plans indicated. He pointed out the inspection by the engineers was for the District's interest {o see that the proper grades, materials and alignments were in accordance with the District specifications and not for the benefit of the subdivider. Engineer Garcia had prepared a report dated January 19, regarding this sewer lateral, Lot 20, Tract 8004 and a copy was given to each Director along with copies of correspondence from George Herrmann Builder, and the General Manager's response to CM Engineering Associates. All were dated January 19, 1971. 1 1/25/71 January 25 1971 ~5~ MOTION Director Littleton motioned, duly seconded by Director Disch and carried unanimously, to authorize District's Engineer Garcia to work with a qualified field crew to proceed in a safe manner and extend sewer lateral to the property line. District was to remove boulder and determine if bell can be replaced, then bill CM Engineering for costs. FURTHER DISCUSSION At this time the General Manager requested SEWER LATERALS TO discussion of updating District's sewer speci- PROPERTY LINES fications to clarify future sewer laterals to property lines. Engineer Rowe outlined several plans that would alleviate future problems in this area. These were 1) Request certification by the subdivider's engineers that the sewer collection lines and appurtenances were built in accordance with their plans; 2) that each sewer lateral be staked with a 2 X 2 redwood stake to mark terminus of lateral, and have the engineer for the developer install the property stakes to allow the subdividers contractor to install the lateral to its proper terminus for each lot. Legal Counsel said the specifications should indicate specific purpose of engineer's responsibility, type and purpose of inspections. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Staff and Consulting Engineers were authorized to work with Legal Counsel to update District's sewer specifications to resolve clarification as presented by Mr. Rowe. CALIF WATER RESOURCES Copies of the following California Water Resources ASSN. Association letters were given to the Directors: Dated January 15 with newspaper clippings relating to environmental proposals; one dated December 9, 1970 regarding Senator John Nejedly's speech, "The State Water Plan - Another Look" and one dated January 1971 regarding Norman B. Livermore, Jr., Secretary State Resources Agency Speech on "Environmental Benefits of the Peripheral Canal". These were for in- formation only. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, the above correspondence was to be placed in the District's general file. IDA 1971 LEGISLATIVE A copy of the Irrigation Districts Association RECEPTION - CONVENTION correspondence of January 18 was given to each OF APRIL 14-16 IN Director concerning the Spring IDA Convention SACRAMENTO in Sacramento on April 14 through 1.6, and the 1971 Legislative Reception on April 14. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Staff was authorized to contact our Legislators, Quimby, Lewis and Coombs, to invite them to be the District's dinner guests at the April 14 Legislative Session and Reception. Any Director or Member of the Staff desiring to attend the IDA Spring Convention may do so at District's expense. MANAGER'S REPORT FURTHER REPORT ON TMR The General Manager stated he had been in SCHOOL SEWER CONNECTION contact with a representative of the San Bern- FEE ardino Unified School District regarding the Trainable Mentally Retarded School on Fourth Street and he stated the school would require 4.26 acres. 2 1/25/71 January 25, 1971 TMR SCHOOL He indicated this would alter the method of sewer connection charge from the fixture unit basis to acreage basis. The school represen- tatives were made aware of this. He recommended the sewer connection be based upon the acreage charge in accordance with Ordinance No. 285 instead of the fixture unit basis as approved on January 11, 1971 Board Meeting. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, to accept the recommendation of the Manager and require the sewer connection fee of the TMR School to be figured upon the acreage basis instead of the fixture unit basis in accordance with Ordinance No. 285. CITY OF SB The General Manager presented a Notice of ANNEXATION, LAFC 981 Hearing of LAFC No. 981 regarding the area south of Highland Avenue, West of Gutherie Street being annexed to the City of San Bernardino. He displayed a map of the area being annexed. This was information only with no action necessary or taken. BEAR VALLEY MUTUAL The General Manager requested authorization WATER CO. MEETING to attend the Bear Valley Mutual Water OF FEB. 16, 1971 Company Annual Meeting to represent the District stock ownership. The meeting is scheduled for February 16, 1971. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, the General Manager was authorized to attend the Bear Valley Mutual Water Company's Annual Stockholders Meeting on February 16 and vote District stock ownership. DUNCAN PARKES THANKS The General Manager read a letter addressed BOARD FOR FRAMING to the Board and himself, from employee CERTIFICATE Duncan Parkes, thanking them for framing and the presentation of his Certificate from the California Department of Public Health and American Water Works Association. This was for information only with no action taken. SEWER STOPPAGE DAMAGE The General Manager read ale~er dated CLAIM, MRS. NORMAN January 18 from Mrs. Norman J~%, owner of ~kk~$~hN, 8156 SHIRLEY house at 8156 Shirley Street in which.she ST. ~..~d~ asserted damage to her bathroom tile floor due to sewer stoppage. She had included an invoice from Roto-Rooter Sewer Service in the amount of $22.00. District Engineer Garcia had prepared a report covering the stoppage. The General Manager recommended denying claim and turning it over to the District's insurance carrier. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Staff was autho~_e~_to deny the sewer stoppage claim of Mrs. 3~and turn claim over to the District's insurance carrier. DR. MURAD REQUESTS Dr. Leslie Murad entered the Board meeting EXTENSION OF TIME TO and President Wall called on him to present CONNECT TO PUBLIC SEWER his request. Dr. Murad stated he had re- 27233 & 27228 NONA ST. ceived the District's notice of Necessity to Connect his properties on Nona Street to District's sewer and requested an extension of time due to problems of tree roots and the necessity of routing his own sewer line around the swimming pool. His home is located at 27233 Nona Street and he owns the residence at 27228 Nona Street. 3 1/25/71 January 25, 1971 ~T59 MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Dr. Leslie Murad was granted a 90-day extension to connect his home and rental on Nona Street to the public sewer. EAST VALLEY PLANNING The General Manager had given each Director a AGENCY - MIDDLE RANGE copy of the East Valley Planning Agency's POPULATION PROJECTIONS Population Projection Report. The projection was to the year 1985 for cities and agencies in this EVPA area. He stated that the EVPA recalled the report due to spme errors and that they would again submit the Projections at a later date. This was information only with no action necessary or taken. SPECIAL DISTRICTS A copy of a report from the Special Districts ADVISORY COMMITTEE Advisory Committee of San Diego, dated January RE: AB 1155 - LAFC 6, 1971 was given to each Director. This was SAN DIEGO relating to A~ 1155 for appointing two additional members of Special Districts to the LAFC and the implementation of a procedure through LAFC of San Diego. This was for information only with no action necessary or taken. SO. CALIF. EDISON CO. In accordance with instruction from the Board RATE INCREASE - Meeting of January 11, 1971, Attorney Farrell STATEMENTS had attemded the Public Utility Commission Hearing on January 19, regarding the Southern California Edison Company's rate increase. The General Manager gave each Director a copy of the District's Objection prepared by Attorney Farrell and the Edison's Company Statement on Application No. 52336. This was for inform- ation only with no action taken or necessary. REPORT ON STUBBLEFIELDS The Water and Sewer Committees met on January 20 REQUEST FOR WATER AND to discuss Stubblefield's request for water and SEWER SERVICE TO sewer service to his proposed mobile Home Park MOBILE HOME PARK - in the Mountain Shadows area. The Committee MOUNTAIN SHADOWS had compiled the various problems and gave each Director a copy of the reports with the recom- mendation for water and sewer service as follows: WATER SERVICE 1. To serve the development with one master meter in accordance with discussion of Developer's Engineer (Hosegood) with Staff. 2. Provide service with two or more master meters if Developer pays for his proportionate share in required facilities. 3. Request water system development plan. 4. Request maximum rate of flow requirement through meter from Developer's Engineer. 5. Notify proper authorities that District has no fire hydrant facilities within develop- ment and the rate of flow at the meter. 6. Request easement, for pipeline installation, on private road within development from entrance at Piedmont Drive to undercrossing at City Creek Road. 7. Request Developer to provide District with proposed development phases. 8. Staff and Consulting Engineers to meet with Stubblefield and discuss above recommend- ations. 4 1/25/71 January 25, 1971 760 SEWER SERVICE - 1. The District will designate the point of STUBBLEFIELDS connection or connections of the develop- MOBILE PARK ments sewer facilities to District facil- ities. 2. Sewer Connection Fee will be figured on the average fixture units for mobile home trailers or acreage basis whichever is greater. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, to accept recommendations of the Water and .,, Sewer Committees as outlined above. SB VALLEY MUNICIPAL The General Manager presented Mr. Wells' Fin- WATER DIST FINANCING ancial Plans Report given to him by the SB PLAN FOR WATER TRANS- Valley Municipal Water District. He said the MISSION PROJECT ON bond issue was planned for presentation to A BOND ISSUE FOR the voters on March 1, 1971 in the amount 25 MILLION DOLLARS of 25 million dollars. The General Manager said he :.~ould send each Director a copy of the report for their review and discuss this at another board meeting. No action necessary or taken. EARL LYONS ADDITIONAL The Personnel Committee met on January 21 at WORK FOR DISTRICT the District Office to discuss retired employee, Earl D. Lyons working for the District. Director Disch, Chairman of the Committee, said Mr. Lyons is only going to be used to finish work on specific projects of annexation such as the East Highlands Domestic Water Company. He would be working for the District through Manpower with no further obligation on the District's part for fringe benefits, Insurance and Medical Program. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to employ Earl D. Lyons through Manpower until he finishes annexation work and Staff was authorized to employ a replacement at salary open to Staff's discretion. UNFINISHED BUSINESS RES. 1406 FINAL RES. The General Manager presented final Resolution ORDERING ANNEXATION TO No. 1406, requesting annexation to District of DIST 1970-3, NORTH 1970-3, North Orange, Phase II for water ORANGE, PHASE II FOR service of all property owners. He recommended WATER SERVICE approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1406 was adopted. DISCUSSION SEWER STREET Each Board Member had received with their LATERAL, 26329 BYRON ST. agenda, a copy of a letter dated January 19 T. A. CROWL from Mr. and Mrs. T. A. Crowl of 26329 Byroon Street, Highland, in which they stated their problems with a sewer stoppage. Engineer Garcia reported the matter had been resolved ~ in that the subdivider had opened up the street at the wye branch and broke the sewer lateral at the 1/8 bend and made an inspection for asserted stoppage by Mr. and Mrs. Crowl. The plumber upon inspection, found the lateral free of any stoppage. No action required or taken. 5 1/25/71 January 25, 1971 DISCUSSION WATER MAIN The General Manager presented for discussion, EXTENSION, METER IN- the District's water main extensions, meter STALLATION & FIRE installation and fire hydrant installation HYDRANT INSTALLATION charges. It was the general feeling of the CHARGES Staff that a study should be made on current costs and recommended that the Board authorize Staff and Consulting Engineer prepare such a study for presentation to the Board at their meeting February 8, 1971. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimeusly, authorization for Staff and Consulting Engineer to make a report was granted on the above and bring back to the February 8 Board Meeting for consideration and review. RESOLUTION 1408 The General Manager presented Resolution No. 1408 COMMENDING EARL commending Earl D. Lyons for his performance as D. LYONS Assistant Office Manager, prior to his retire- ment of January 4, 1971. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Resolution No. 1408 was adopted. AUDITOR-TREASURER The Financial Report of the Water and Sewer REPORTS Divisions for December 1970 was given to each Board Member at the meeting. No action was required or taken. APPROVAL OF WARRANTS The following warrants were placed on the table for the Directors to read: Water Division #7008 - #7141 (General) $94,986.33 #4215 - #4247 (Payroll) $7,775.64 $102,761.97 ~ MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, the warrants were approved as submitted. COUNTY ASKS DISTRICT At this time, Engineer Garcia stated he had this RELOCATE FACILITIES date received a request from the County to re- SOUTH OF 4TH ON locate District sewer facilities south of Fourth WATERMAN Street on the Waterman Avenue State Highway widening project. Mr. Garcia said there now was an existing six-inch sewer collection line in this area. He drew a profile map of the problem on the Board. The County is reducing the surface of the street down to solve a drainage problem in this area. He asked for authorization to lower approximately 250 feet of sewer collection line at an estimated cost of $3,000. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to make the necessary changes to relocate and lower District sewer facilities in the area where County was lowering the surface of the street for drainage purposes. ADJOURNMENT Adjournment motion was declared at 10:22 P. M. and carried. ~~~ Harold G. Rickert, Secretary Board of Directors Approved: i O. A. WallA President 6 1/25/71