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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/08/1971 EAST SAN BERNARDINO COUNTY WATER DISTRICT March 8, 1971 REGULAR MEETING MARCH 8, 1971 CALL TO ORDER The meeting was called to Order at 7:30 P. M., and bid presentation time was declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Asst Mgr-Acting Secretary Garcia; Auditor-Treasurer Hendricks; Recording Secretary Kinzer; Attorney Robert Farrell; Consulting Engineer Joe A. Rowe; and General Contractors MINUTES There being no additions or corrections to the Minutes of the Regular Meeting of February 2~, MOTION 1971, motion was made by Director Disch, duly seconded by Director Forrest and carried un- animously, to approve the Minutes as submitted. BID OPENING WATER SYSTEM FOR WM. Acting Secretary Garcia opened and read bids MYERS TRACT 8270 for the installation of a water system for the SOUTHEAST OF SIXTH William E. Myers Corporation in Tract 8270, & CUNNINGHAM STS southeast of Sixth and Cunningham Streets. JOB W-792 The specifications included Addendum No. 1 to be presented with the bid form. All bid proposals were accompanied by the required ten percent bid bond, but two Contractors had failed to include the Addendum No. 1, and those were El-Co Contractors and TCH Pipeline. Bids were as follows: Ace Pipeline Corp. $4.595 Pat Coughlin Co. $3 497 El-Co Construction $3.000 Royal Pipeline Const. $4 185 Sare's Pipeline Co. $3.650 TCH Pipeline Inc. $3.875 Watco Construction $7 ~133 Witon Construction $6 907 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the bid proposals were turned over to Consulting Engineer Rowe for checking and recommendation. ENGINEER'S RECOMMEND- After thoroughly checking each proposal, Con- ATION ON WATER SYS sulting Engineer Rowe reported that the above TRACT 8270 bids were found to be in order and with correct totals, but that no addendum was signed or included in the El-Co Construction or TCH Pipeline Inc, bid proposals. Coughlin Company was the next low bidder with the Addendum No. 1 included. Legal Counsel stated that since the addendum was made a part of the specifi- cations and the bid proposal, the bids from Contractors that failed to include them should be rejected. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, on advice of Legal Counsel, to reject the two bids, El-Co Contractors and TCH Pipeline, due to their failure to include the required Addendum No. 1 in their bid proposal. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, to award the bid of installing a water system in Tract 8270 to the Coughlin Company as the lowest bidder with signed addendum included, subject to Legal Counsel approval. 3/8/71 March 8, 1971 ~3 CORRESPONDENCE Acting Secretary Garcia had mailed a copy of City of San Bdno to a letter to each Director, dated February 16 ATTY GREEN - HEARING from City of San Bernardino to Attorney Denslow TO BE SET WEEK OF Green, regarding the District versus City of SB, MARCH 22, 1971 NO. 152393, Assigning Hearing to be held in Superior Court on March 19 to set Hearing for Arbitration the week of March 22. This was information only with no action necessary or taken. WAYNE RICKERD The Acting Secretary presented a letter to the WATER BILL AT Board of Directors, dated February 28 from Wayne 3805 MODESTO DR. Rickerd living in Cheyenne, Wyoming, regarding his water bill at his home at 3805 Modesto Drive, Highland. Auditor Hendricks had mailed copies of all previous correspondence relating to Mr. Rickerd's complaint of an excessive water bill, to each Board Member. Mr. Hendricks explained the situation and answered questions of the Board. He stated the meter had been pulled and tested and was found to be in excellent condition, and that he had sent meter readers out each time Mr. Rickerd registered a complaint and found the readings to be correct. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Staff was authorized to write Mr. Rickerd stating that the Board reviewed the complaint and found no discrepancy. Also to inform Mr. Rickerd that they had investigated the bill and all procedures were adhered to and the Board is sorry this has happened but all procedures were in order. MANAGER's REPORT RESOLUTION 1418 The Acting Secretary presented Resolution No. CONVEYANCE OF PIPELINE 1418 requesting acceptance of Pipeline Easement EASEMENT FROM WM. E. from the William E. Myers Corporation in Tract MYERS CORP. TRACT 8270 8270, Lot 1. He recommended acceptance. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1418 was adopted. CITY OF SAN BDNO The Acting Secretary presented a Notice of Public ANNEXATION SOUTH OF Hearing of the Local Agency Formation Commission, CITRUS, EAST OF DEL for annexation to City of San Bernardino, south ROSA AVE. LAFC 987 of Citrus, east of Del Rosa Avenue, LAFC No. 987. Mr. Garcia had a map displayed on the Board of the area to be annexed and stated this was nearly forty acres. This was for information only with no action taken. REQUESTING PURCHASE The Acting Secretary requested authorization OF TRAILER FOR to purchase a trailer for the District's DISTRICT'S BACKHOE backhoe. He stated the District has taken over the East Highlands Domestic Water Company which is a distance of approximately eight miles to the service area and the District has no trailer for the backhoe, and it has to be driven to this area which would take at least 45 minutes. He recommended the purchase of a trailer to save wear and tear on the backhoe which is not designed for highway running use. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to purchase a new or used trailer for the backhoe, not to exceed $3,500. 2 3/8/71 March 8, 1971 HIGHSAND L~TTLE LEAGUE The Acting Secretary stated, a meeting had been REPORT ON REQUEST held at the City Chambers on February 26, FOR WATER & SEWER in which the following were in attendance SERVICE to hear Highland Little League's represen- tatives request for water service to their ball park: Max Montgomer, President and John O'Grady, Vice President of the League; Mayor Ballard, Councilman Wheeler of the Third District, District's Attorney Robert Farreil, Directors Forrest and Littleton and David Garcia. Legal Counsel stated the land belongs to the State and that the ~ City of San Bernardino had a 10-year option to purchase the parcel and the Highland Little League would be leasing from the City. At the meeting, the City representatives in- dicated they would contact Patton State Hospital Staff, in an attempt to obtain necessary water rights to meet the District's water formula. This was a report only with no further action necessary or taken. EAST HIGHLANDS DOMESTIC The Acting Secretary said a letter had been WATER COMPANY MEETING mailed to all customers of the East Highlands MARCH 10 Domestic Water Company informing them of a meeting on March 10, at the Cram School, relating to the District taking over opera- tions, to operate and maintain the system. He stated the District's Staff would collect "Application for Water Service" signed by owners present as well as a Request for Annexation. This was for information only to bring the Board up to date. i{ESOLUTION 1416 ANNEXATION TO DISTRICT The Acting Secretary presented final Resolution OF 1970-13, CARE CONST No. 1416, ordering Annexation to District of 3455 E. HIGHLAND AVE. FOR 1970-13, Care Construction Inc., 3455 E. , SEWER SERVICE Highland Avenue, for sewer service to all property owners. He stated it was for a ~ convalescent hospital and recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and carried unanimously, Resolution No. 1416 was adopted. RESOLUTION 1417, Resolution No. 1417 was presented requesting DEDICATION OF SEWERS acceptance of a Dedication of Sewers from STUBBLEFIELD CONST. the Stubblefield Construction Company in CO., TRACT 7783 Tract 7783. The Acting Secretary recommended approval. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch and carried unanimously, Resolution No. 1417 was adopted. FINAL NOTICES FOR Auditor Hendricks had prepared a list of all DELINQUENT SEWER delinquent sewer accounts and gave each ACCOUNTS Board Member a copy. He was requesting authorization to send out the Final Notices on these accounts. MOTION Upon motion by Director Forrest, duly seconded ~ by Director Littleton and carried unanimously, Auditor Hendricks was to proceed with mailing Final Notices on the delinquent sewer accounts. MOTION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, to rescind all previous procedures regarding delinquent sewer accounts and in the future, the Auditor was authorized to use his own discretion in mailing Final Notices and severing sewer connections. 3 3/8/71 March 8, 1971 1~5 RESOLUTION 1419 Resolution NO. 1419 requesting acceptance of ACCEPTING GRANT DEED Grant Deed for 3/96 well interest from Alfred FM ALFRED & ELIZABETH and Elizabeth J. Gereb, Husband and Wife, in J. GEREB, TRACT 2854 Tract 2854. Grant Deed was executed March 2, KENNEY ADDITION 1971. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried by the following Roll Call Vote, Resolution No. 1419 was adopted, subject to Legal Counsel approval. ROLL CALL VOTE Ayes, Directors: Disch, Forrest, Littleton, Stallwood and Wall Noes, Directors: None Directors Absent: None EXECUTIVE SESSION The Chairman called for an Executive Session CALLED consisting of the Board Members, to be held in the Manager's Office at 8:25 P. M. re- garding personnel matters and returned to the general meeting at 8:40 P. M. NAMEPLATES FOR AUDITOR ENGINEER & CONSULTING ENGINEER MOTION Director Forrest motioned, duly seconded by Director Stallwood and carried unanimously, the Auditor-Treasurer is to purchase engraved nameplates for Auditor Hendricks, Asst Gen. Mgr-Engineer Garcia and Consulting Engineer Joseph A. Rowe. DISCUSSION OF There was general discussion relating to REPLACING ASST. replacing the District's Assistant Office OFFICE MANAGER Manager. The position is vacant and originally was held by Earl Lyons, who retired. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized to place a blind ad in the local newspaper to secure applicants for Assistant Office Manager, then to let the Personnel Committee screen recommended app- licants. ADJOURNMENT Adjournment motion was called by Director Stallwood, duly seconded by Director Forrest and carried, at 9:15 P. M. David Garcia, Acting Secretary Board of Directors Approved O. A. Wall, President 4 3/8/71